Set 1a

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  • 1/11 Questions

    The circumstances and conditions that surround a system but are not part of the system are know as the:

    • A system’s purpose.
    • Environment.
    • Resources of the system.
    • Processes performed by the system.
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Set 1a - Quiz
About This Quiz

Set 1A explores fundamental aspects of information systems, focusing on the environment, data processing roles, and the distinction between data, information, and knowledge. It also covers the components and participants of information systems, ideal for learners enhancing IT and systems knowledge.

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  • 2. 

    Which term defines the line between what is and what is not part of a system?

    • User

    • Boundary

    • Information technology

    • Information processes

    Correct Answer
    A. Boundary
    Explanation
    The term "boundary" defines the line between what is and what is not part of a system. It refers to the limit or edge that separates the system from its external environment. The boundary helps to define the scope and extent of the system, determining what is included within it and what lies outside of it. It is an important concept in systems thinking and is used to understand and analyze the interactions and relationships between the system and its surrounding environment.

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  • 3. 

    Information technology is a term used to describe:

    • The hardware and software resources of the system.

    • The resources available to the system.

    • Each of the information processes occurring within the system.

    • How scientific knowledge is applied to the solution of practical problems.

    Correct Answer
    A. The hardware and software resources of the system.
    Explanation
    The term "information technology" refers to the hardware and software resources of a system. It encompasses the technological components that are used to store, process, transmit, and retrieve information. This includes computer systems, networks, software applications, databases, and other digital tools and resources. Information technology plays a crucial role in managing and manipulating information efficiently and effectively within an organization or system.

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  • 4. 

    The main difference between data and information is:

    • Data is always digital whereas information is not.

    • Data is the raw material that is processed by information systems to create information.

    • There is no difference; they are interchangeable terms.

    • Data is individual characters or numbers, whereas information is words, sentences and charts.

    Correct Answer
    A. Data is the raw material that is processed by information systems to create information.
    Explanation
    Data and information are often used interchangeably, but there is a distinction between the two. Data refers to raw facts or figures that have not been organized or processed. It can be in any form, including digital or non-digital. On the other hand, information is the result of processing and organizing data, making it meaningful and useful. Information is typically presented in the form of words, sentences, charts, or other formats that convey meaning and context. Therefore, the correct answer is that data is the raw material that is processed by information systems to create information.

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  • 5. 

    The purpose of an information system:

    • Is the reason for the system’s existence.

    • Is to fulfil some need or needs.

    • Should be clear and achievable.

    • All of the above.

    Correct Answer
    A. All of the above.
    Explanation
    The purpose of an information system is the reason for its existence, which is to fulfill some need or needs. Additionally, the purpose should be clear and achievable. Therefore, the correct answer is "All of the above" as all the statements mentioned are true and contribute to the overall purpose of an information system.

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  • 6. 

    Activities that coordinate resources to achieve the system’s purpose are known as:

    • Information Technologies

    • Information Activities

    • Information Resources

    • Information Processes

    Correct Answer
    A. Information Processes
    Explanation
    Information processes refer to the activities that involve the coordination and utilization of resources in order to achieve the purpose or goals of a system. These processes involve the collection, storage, retrieval, manipulation, and dissemination of information to support decision-making and facilitate the functioning of the system. Information processes are essential in managing and leveraging information resources effectively and efficiently to meet the needs of an organization or system.

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  • 7. 

    “I’m going to be late for school” is an example of A, “The time is 9:25 AM” would be an example of B and “0925” would be C. A, B and C respectively could best be replaced with the words:

    • Data, information, knowledge

    • Information, knowledge, data.

    • Knowledge, information, data.

    • Knowledge, data, information

    Correct Answer
    A. Knowledge, information, data.
    Explanation
    The phrase "I'm going to be late for school" represents knowledge because it is a personal understanding or awareness of a situation. The statement "The time is 9:25 AM" represents information because it provides a specific fact or data point. The sequence "0925" represents data because it is raw and unprocessed information. Therefore, the best replacement for A, B, and C respectively would be knowledge, information, data.

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  • 8. 

    Participants in an information system commonly include all of the following:

    • Managers, end-users, programmers, engineers and data entry operators.

    • Direct users, indirect users, managers and data entry operators.

    • Managers, direct users, system administrators, engineers and data entry operators

    • Managers, end-users, system administrators, network personnel and data entry operators.

    Correct Answer
    A. Managers, direct users, system administrators, engineers and data entry operators
    Explanation
    The correct answer includes a comprehensive list of participants in an information system. Managers play a crucial role in overseeing the system and making strategic decisions. Direct users are the individuals who directly interact with the system to perform various tasks. System administrators are responsible for managing and maintaining the system's infrastructure. Engineers are involved in designing and developing the system. Data entry operators are responsible for inputting and managing data within the system. This answer covers all the essential roles and responsibilities within an information system.

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  • 9. 

    A system can be best described as:

    • A collection of connected sub-systems that work together to achieve a purpose.

    • Containing data, participants, information technology and information processes.

    • An organised assembly of resources and processes that interact to achieve a common purpose.

    • All the different types of organisms present in the environment that interact and are dependant on each others actions.

    Correct Answer
    A. An organised assembly of resources and processes that interact to achieve a common purpose.
    Explanation
    The correct answer is an organized assembly of resources and processes that interact to achieve a common purpose. This definition accurately describes a system as it highlights the organization, interaction, and common purpose of the components within a system. It emphasizes that a system is not just a collection of sub-systems or organisms, but rather a cohesive entity with interconnected resources and processes working together towards a shared objective.

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  • 10. 

    Data entry operators are primarily involved in which information process?

    • Organising

    • Storing

    • Displaying

    • Collecting

    Correct Answer
    A. Collecting
    Explanation
    Data entry operators are primarily involved in the process of collecting information. They are responsible for inputting data into computer systems, whether it is from physical documents or electronic sources. Their main task is to gather and record data accurately and efficiently. Once the data is collected, it can then be organized, stored, and displayed for further analysis or use. However, the primary role of a data entry operator is to collect the information in the first place.

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  • Current Version
  • Mar 21, 2023
    Quiz Edited by
    ProProfs Editorial Team
  • May 11, 2015
    Quiz Created by
    Aminafisher
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