Mail Merge (Labels)
This is a multiple choice quiz to see if the class have learned how to do Mail Merge (Labels).
Questions and Answers
- 1.
You are the manager of a beauty salon. What would be the main reason that you would create address labels for your customers?
- A.
It stops you from making spelling mistakes in the name and address.
- B.
You can keep track of the number of customers that you have.
- C.
It saves you repeatedly typing out names and addresses, therefore, saves time and money.
Correct Answer
C. It saves you repeatedly typing out names and addresses, therefore, saves time and money.Explanation
Creating address labels for customers saves time and money by eliminating the need to repeatedly type out names and addresses. This allows the manager to focus on other tasks and ensures that the information is accurately recorded without any spelling mistakes. Additionally, having address labels makes it easier to organize and keep track of customer information efficiently.Rate this question:
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- 2.
What tab would you need to be in, in Microsoft Word to access the option for beginning mail merge?
- A.
Insert
- B.
Home
- C.
Mailings
Correct Answer
C. MailingsExplanation
To access the option for beginning mail merge in Microsoft Word, you would need to be in the "Mailings" tab. This tab contains all the tools and options related to mail merge, such as creating a recipient list, inserting merge fields, and starting the mail merge process. The "Insert" tab is used for inserting various elements into the document, while the "Home" tab is primarily for basic formatting and editing tasks. Therefore, the correct tab to access the mail merge option is "Mailings".Rate this question:
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- 3.
When you are in the Mailings tab, what is the next option that you click on?
- A.
Insert Merge Field
- B.
Labels
- C.
Start Mail Merge
Correct Answer
C. Start Mail MergeExplanation
When you are in the Mailings tab, the next option that you click on is "Start Mail Merge." This option allows you to begin the process of merging your document with a data source, such as a list of recipients. It is the first step in setting up a mail merge, where you can personalize and send mass emails or letters to multiple recipients.Rate this question:
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- 4.
What type of labels is the college using at the moment?
- A.
Avery US Letter 74160
- B.
Avery A4/A5 L7160
- C.
Avery A4/A5 L5160
Correct Answer
B. Avery A4/A5 L7160Explanation
The college is currently using Avery A4/A5 L7160 labels.Rate this question:
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- 5.
Using Avery A4/A5 L7160 as the label type, how many labels fit on one page?
- A.
14
- B.
21
- C.
28
Correct Answer
B. 21Explanation
Using the Avery A4/A5 L7160 label type, there are 21 labels that fit on one page.Rate this question:
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- 6.
When you are creating a list of recipients for your labels, and you wish to delete some of the field headings, what option do you click on?
- A.
Customize Columns
- B.
New Entry
- C.
Find
Correct Answer
A. Customize ColumnsExplanation
To delete some of the field headings when creating a list of recipients for labels, you would click on the "Customize Columns" option. This option allows you to customize the columns displayed in your list by selecting which field headings you want to include or exclude. By clicking on this option, you can easily remove any unwanted field headings from your list of recipients.Rate this question:
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- 7.
When you have entered all of your recipients details into your new address list, what option do you then choose?
- A.
New Entry
- B.
OK
- C.
Find
Correct Answer
B. OKExplanation
After entering all the recipients' details into the new address list, the next logical step would be to choose the "OK" option. This indicates that the user has finished entering the information and wants to proceed with saving or confirming the changes made. The "OK" option is commonly used in software interfaces to confirm or accept the entered data and proceed with the desired action.Rate this question:
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- 8.
When you have inserted the title, first_name, second_name, and the address from the Insert Merge Field option, what is the next option that you choose to clone the formatting from this label to the rest of the labels on the document?
- A.
Match Fields
- B.
Insert Merge Field
- C.
Update Labels
Correct Answer
C. Update LabelsExplanation
After inserting the merge fields, the next option you choose is "Update Labels" to clone the formatting from the current label to the rest of the labels on the document. This option ensures that the formatting is consistent across all the labels, saving time and effort in manually formatting each label individually.Rate this question:
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- 9.
On the Mailings tab in the Finish menu, what is the option that you click on to finish off the mail merge?
- A.
Finish and Merge
- B.
Edit Recipient List
- C.
Update Labels
Correct Answer
A. Finish and MergeExplanation
On the Mailings tab in the Finish menu, the option that you click on to finish off the mail merge is "Finish and Merge". This option allows you to complete the mail merge process and generate the merged documents or send the merged emails to the recipients. It combines the main document with the data source to create personalized letters, envelopes, labels, or emails for each recipient.Rate this question:
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- 10.
Which of the following is it not possible to do when you have completed your mail merge and your labels are on your Microsoft Word document?
- A.
Embolden the text
- B.
Centre the text
- C.
Undo your last move
Correct Answer
C. Undo your last moveExplanation
After completing a mail merge and having the labels on the Microsoft Word document, it is not possible to undo the last move. Once the merge is completed, the document is finalized, and any changes made cannot be undone. This means that if any mistakes or undesired changes were made during or after the merge, they cannot be reversed using the undo function.Rate this question:
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Current Version
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Mar 19, 2023Quiz Edited by
ProProfs Editorial Team -
Feb 19, 2010Quiz Created by
Dglgem
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