Effective Use Of Business Technology Quiz

The term "log on" refers to the action of entering a password or credentials to gain access to a computer or a computer system. It is the process of authenticating oneself to use the resources and functionalities of the device or network.

The hard drive is the correct answer because it is the part of a computer that stores information enabling the computer to run. It is a non-volatile storage device that permanently stores and retrieves data on a computer. It is where the operating system, software programs, and user files are stored, allowing the computer to boot up and function properly.

Understanding a computer's file management system is important to save work in the right place. This is because a file management system organizes and stores files in a structured manner, making it easier to locate and access them when needed. Without understanding how the system works, there is a higher chance of saving files in the wrong location, leading to difficulties in finding and retrieving them later on. Therefore, having knowledge of the file management system is crucial for efficient and effective file organization and storage.

Email is a fast and efficient way to send important, confidential information to a large number of people. It allows for instant delivery, ensuring that the information reaches recipients quickly. Additionally, email provides a secure platform for transmitting confidential information, with encryption and password protection options available. It also allows for easy organization and tracking of sent messages, making it convenient for both the sender and the recipients.

A digital camera is a type of camera that captures photos and converts them into digital images. These digital images can then be easily transferred and loaded directly into a computer for viewing, editing, and sharing. This is in contrast to traditional film cameras, where the photos need to be developed before they can be viewed or transferred to a computer. Therefore, the statement that a digital camera converts photos into digital images that can be loaded directly into a computer is true.

An amendment is indeed a change or improvement in a document. It refers to the act of making alterations or modifications to an existing document, such as a law, contract, or constitution. This change can be made to correct errors, update information, or address any shortcomings in the original document. Therefore, the statement "An amendment is a change or improvement in a document" is true.

A footrest is helpful when the desk or chair at a workstation cannot be adjusted because it provides support and helps to maintain proper posture. When the desk or chair cannot be adjusted to the appropriate height, using a footrest can help to align the body and reduce strain on the legs and lower back. It also helps to improve blood circulation and prevent discomfort or pain that may occur from sitting for long periods of time. Therefore, it is true that a footrest is helpful when the desk or chair at a workstation cannot be adjusted.

Photoshop would be the best software to use to work with photographic imagery because it is specifically designed for photo editing and manipulation. It offers a wide range of tools and features that allow users to enhance, retouch, and modify images with precision and control. Photoshop also supports various file formats and has advanced capabilities such as layers, filters, and adjustments, making it a versatile and powerful tool for working with photographic imagery.

A printer is not an input device but rather an output device. Input devices are used to input data into a computer system, while printers are used to produce hard copies or output of the data that has already been processed by the computer. Therefore, the statement "A printer is an input device" is false.

The correct answer is true. Positioning the computer screen so that the center is approximately 15 degrees below eye level helps to reduce strain on the eyes and neck. This position allows for a more comfortable viewing angle and helps to prevent eye fatigue and neck pain that can occur from looking up or down at the screen for extended periods of time.

The file extension ".psd" indicates that the document has been saved as an Adobe Photoshop document. Adobe Photoshop is a popular software used for editing and manipulating images. Saving a document with the ".psd" extension ensures that all the layers, effects, and other editing features of the document are preserved. This file format is specific to Adobe Photoshop and cannot be opened or edited by other software programs without conversion.

A scanner is a piece of equipment that copies a document or image directly into a computer. It uses optical technology to capture the physical image and convert it into a digital format that can be stored and manipulated on a computer. Unlike a mouse, which is an input device used for navigating and interacting with a computer, a scanner is specifically designed for capturing and digitizing physical documents or images. A hard drive is a storage device used to store data, while a drawing tablet is an input device used for digital drawing and sketching.

The question asks for something that is NOT required in order to use computer technology correctly when working for an organization. The correct answer, "The organization’s policies and procedures regarding meal breaks and salary," is not directly related to the use of computer technology. While it is important for employees to be aware of the organization's policies and procedures regarding meal breaks and salary, it is not directly related to using computer technology correctly.

This statement defines the term "Ergonomics". Ergonomics is the study of the environment and conditions of work with the goal of achieving maximum efficiency. It involves tailoring the physical environment to meet the individual requirements of the workers.

Regularly checking all equipment as part of Occupational Health and Safety inspections is cost-effective. This ensures that any potential hazards or issues with the equipment are identified and addressed promptly, preventing accidents and costly repairs in the future. Neglecting regular checks can lead to equipment failure, workplace accidents, and legal liabilities, resulting in higher costs for the company. Therefore, it is not cost-effective to avoid having all equipment checked regularly.

The correct answers are word processing, spreadsheets, and presentation packages because these are all types of software applications used for specific tasks. Word processing software is used for creating and editing documents, spreadsheets are used for organizing and analyzing data, and presentation packages are used for creating and delivering presentations. A digital camera, on the other hand, is a hardware device used for capturing and storing digital images, not a software application.

The correct answer for this question is that business technology includes any hardware or software used to complete workplace tasks, the technology you use might include a computer and monitor, software, a scanner, a photocopier, a printer, a fax machine, and a shredder, and to select appropriate technology and software for your tasks, you need to understand the functions of the technology available to you. These statements explain the concept of business technology, the various tools and equipment that fall under it, and the importance of understanding the functions of available technology for effective task completion.

Regular maintenance of business technology is crucial to prevent breakdowns. This includes cleaning equipment regularly with approved cleaning materials to ensure optimal performance. Monitoring and replacing consumables when needed helps to maintain efficiency. Providing training to employees on common faults such as paper jams, system failures, and low ink or toner cartridges enables them to address these issues independently. Additionally, regular servicing by qualified technicians ensures that equipment is in the best condition possible, minimizing breakdowns.

To open a file, you can use multiple methods. One way is to open a software program (e.g., Flash) and navigate to the document from there. Another method is to use Adobe Bridge and navigate to the file from there. Additionally, you can go to Start - My Computer and navigate to the directory where the file is saved. These methods allow you to access and open the desired file.

Workers should avoid waiting for the company representative to visit and order consumables because this can lead to delays in getting the necessary supplies. Similarly, waiting for the consumables to run out and shopping for them the next day can also cause a disruption in workflow and productivity. Instead, workers should proactively check the supplies on a regular basis and take necessary steps such as filling out requisition forms or arranging for a tender or contract to ensure an adequate supply of technology consumables.