AP Coordinator PKT - Q2 2013

50 Questions | Total Attempts: 31

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AP Quizzes & Trivia

Coordinator - Team Consolidation PKT


Questions and Answers
  • 1. 
    If the vendor is setup with both a PO Box and a street address, by default you should always send the payment to the street address.
    • A. 

      True

    • B. 

      False

  • 2. 
    When posting a parked invoice you should always change the date to the current date.
    • A. 

      True

    • B. 

      False

  • 3. 
    ARI invoices should only be billed in USD.
    • A. 

      True

    • B. 

      False

  • 4. 
    There is no Threshold for future dated invoices.
    • A. 

      False

    • B. 

      True

  • 5. 
    For company code 2240, vendors located in Canada - British Columbia, taxes would be posted to general ledger code 1350015 (HST) 
    • A. 

      True

    • B. 

      False

  • 6. 
    While processing a Fleet charge invoice, what date on the invoice should be considered the invoice date when entering in the basic data tab?
    • A. 

      Delivery date

    • B. 

      Update allocation ship date

    • C. 

      Bill date

  • 7. 
    If a service or material item is missing on a PO line item but is not missing on the invoice and the business provided coding and GOA Approval, what is the Coordinator required to do?
    • A. 

      Coordinator must re-park and send out a new exception email stating they are required to update the PO.

    • B. 

      Post the invoice

    • C. 

      Reverse the invoice and reprocess it as a non PO invoice.

  • 8. 
    An escalation is required if no response is received within how many calendar days from the exception email?
    • A. 

      3 calendar days

    • B. 

      2 calendar days

    • C. 

      7 calendar days

  • 9. 
    How often should the AP coordinator work sweeps to make sure all invoices that have GRs are worked?
    • A. 

      Every 2 days

    • B. 

      Every day

    • C. 

      Every 3 days

  • 10. 
    Before processing any Non PO invoice, the processor must check the Grant of Authority. What is the only exception to the rule?
    • A. 

      Approvers printed name is not nessasary as long as the invoice is approved.

    • B. 

      Approver's title, this can be verified in the HR file

    • C. 

      Without a broad band level and title.This can be validated from the HR file.

  • 11. 
    What report is executed daily to determine if goods receipts have been created within a specific date range?
    • A. 

      Me23N

    • B. 

      MB51

    • C. 

      ZV2P_PO

  • 12. 
    Based on the status date, the AP Coordinator will follow the escalation process by calling, sending the follow-up email from APAY and recording the call in APAY notes
    • A. 

      True

    • B. 

      False

  • 13. 
    APAY Sync report is only run in APAY daily.
    • A. 

      True

    • B. 

      False

  • 14. 
    How many business days in advance should the Parked and Blocked report be sent out to location attendees before the scheduled plant calls?
    • A. 

      1 business day

    • B. 

      3 busniess days

    • C. 

      2 business days

  • 15. 
    After seven additional business days from the 2nd escalation and you have not received a response, what should you do?
    • A. 

      Follow-up with a phone call to the contact where the first escalation email was sent

    • B. 

      Send a follow- up email to the contact

    • C. 

      Send a follow-up email to the contact and CC the manager and make a phone call to both contact and their manager with an APAY note

  • 16. 
    While reviewing the quality audit, if an auditor finds any errors or needs clarification what should they do to the document?
    • A. 

      Reverse the document and add noted as to why it is being reversed

    • B. 

      Email the processor for clarification

    • C. 

      Put the document on A block while researching

  • 17. 
    The AP Coordinator is responsible for actioning inquiries for their alpha assignments within how many hours of receiving an email?
    • A. 

      72 hours

    • B. 

      24 hours

    • C. 

      48 hours

  • 18. 
    For Ardagh glass P&B issues, AP should send all emails for price realated issues to the Procurement Department for resolution since it is an EDI vendor.
    • A. 

      True

    • B. 

      False

  • 19. 
    If a vendor already has the PO Box address setup but does not have the street address, you need to continue with the Vendor Maintenance request.
    • A. 

      True

    • B. 

      False

  • 20. 
    When reversing a PO related document that has been R blocked for price variance (PR), in the MR8M screen, what reversal reason code is required in the ‘Reversal Reason’ field?
    • A. 

      01 – Reversal in current period

    • B. 

      02 – Reversal in closed period

    • C. 

      04 – Actual reversal in closed period

  • 21. 
    AP Coordinator is required to call the internal stakeholders to resolve the parked and blocked invoices.  There may be some situations such as Non Compliance and Inquiries where they may need to call the vendor. 
    • A. 

      True

    • B. 

      False

  • 22. 
    When receiving an inquiry requesting a copy of an invoice in SAP, the Coordinator will do the following: - Display the copy, save to computer as PDF and attach in email response from [email protected] - Add a note in APAY -If sent directly from IXOS, send on behalf of [email protected] and add a note in APAY 
    • A. 

      True

    • B. 

      False

  • 23. 
    When running the SAP Parked and Blocked report in cornerstone, what vendor number range should you use?
    • A. 

      1000000 to 1999999

    • B. 

      100000 to 1999999

  • 24. 
    The transaction to run the AP SYNC report in BC/Probe is ZNK_SYNC? 
    • A. 

      True

    • B. 

      False

  • 25. 
    Address changes requires what type of supporting documentation:
    • A. 

      Letter from vendor with company letterhead

    • B. 

      Email from vendor (explicitly), no personal emails (yahoo, gmail etc)

    • C. 

      Invoice

    • D. 

      W9 or DPSG Vendor Form

    • E. 

      All of the above

    • F. 

      One of the four answers

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