This quiz titled 'AP Coordination SOP Changes PKT' assesses knowledge on handling Accounts Payable inquiries and procedures for different invoice scenarios, focusing on compliance and appropriate actions based on invoice amounts and issues. It is essential for enhancing accuracy and regulatory adherence in financial operations.
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A. Send to AP Help Desk Specialist to provide a rejection letter to the vendor (Non Compliance Reject)
B. Call the vendor to get a dpsg contact and work with the contact to gain proper approval. Restart invoice or if dpsg contact rejects invoice, attach image. Respond to [email protected] email with resolution.
C. Send to AP Help Desk Specialist to provide a rejection letter to the vendor and send a vendor master request to inactivate the vendor for future use
D. None of the above
A. Place into the Alpha Coordinator’s email box to research
B. Send an email to [email protected] that the invoice was rejected
C. Look up the Contact List by Branch and send email to DPSG main contact at the branch
D. Look up vendor information to see if there is a valid email in the vendor master and send rejection letter and copy of invoice or if no email exists, print copy of invoice with standard vendor non-compliance letter and mail to vendor
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A. Forward the email to [email protected] stating that the rejection should be restarted as the required information is included and move the new email to the proper vendor alpha assigned coordinator folder
B. Forward the email to [email protected] stating that the rejection should be restarted as the required information is included
C. Go into APAY and restart the invoice for processing or park and send AP notification email
D. Look up vendor information to see if there is a valid email in the vendor master and send rejection letter and copy of invoice or if no email exists, print copy of invoice with standard vendor non-compliance letter and mail to vendor
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True
False
Rate this question:
A. Send to the AP Help Desk Specialist to provide a rejection letter to the vendor (Non Compliance Reject)
B. Use tools to research for GR/POs for the vendor and/or call the vendor to get a dpsg contact. Work with the contact to gain proper approval or proper PO. Restart the invoice or if dpsg contact reject invoice, attach image. Respond to [email protected] email with resolution.
C.Send to AP Help Desk Specialist to provide a rejection letter to the vendor and send vendor master request to inactivate vendor for future use
D. None of the above
E. Purchase Order (PO), Global Short Name (GSN), Fleet Work Order (WO), Fleet Plant Code, Buyer Name and Contact Number
Rate this question:
A. Place into the Alpha Coordinator’s email box to research
B. Send an email to [email protected] that the invoice was rejected
C. Look up the Contact List by Branch and send email to DPSG main contact at the branch
D. Look up vendor information to see if there is a valid email in the vendor master and send rejection letter and copy of invoice or if no email exists, print copy of invoice with standard vendor non-compliance letter and mail to vendor
Rate this question:
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