AP Coordination SOP Changes PKT

10 Questions | Total Attempts: 46

SettingsSettingsSettings
Please wait...
Coordination Quizzes & Trivia

AP Processing


Questions and Answers
  • 1. 
    When receiving an invoice response for coding and approval, look to see if the invoice contains a work order, if yes, then the order number field should be entered when keying. 
    • A. 

      True

    • B. 

      False

  • 2. 
    If an AP inquiries email is received for an invoice that is $50K or greater, no action is required. 
    • A. 

      True

    • B. 

      False

  • 3. 
    If an AP inquiries email is received that has been rejected for Missing GSN and the amount is $50K or greater, the coordinator should do which of the following actions?
    • A. 

      A. Send to AP Help Desk Specialist to provide a rejection letter to the vendor (Non Compliance Reject)

    • B. 

      B. Call the vendor to get a dpsg contact and work with the contact to gain proper approval. Restart invoice or if dpsg contact rejects invoice, attach image. Respond to [email protected] email with resolution.

    • C. 

      C. Send to AP Help Desk Specialist to provide a rejection letter to the vendor and send a vendor master request to inactivate the vendor for future use

    • D. 

      D. None of the above

  • 4. 
     If an AP inquiries email is received that has been rejected for Missing PO and the amount is less than $50K, the coordinator should do which of the following actions?
    • A. 

      A. Send to the AP Help Desk Specialist to provide a rejection letter to the vendor (Non Compliance Reject)

    • B. 

      B. Use tools to research for GR/POs for the vendor and/or call the vendor to get a dpsg contact. Work with the contact to gain proper approval or proper PO. Restart the invoice or if dpsg contact reject invoice, attach image. Respond to [email protected] email with resolution.

    • C. 

      C.Send to AP Help Desk Specialist to provide a rejection letter to the vendor and send vendor master request to inactivate vendor for future use

    • D. 

      D. None of the above

    • E. 

      E. Purchase Order (PO), Global Short Name (GSN), Fleet Work Order (WO), Fleet Plant Code, Buyer Name and Contact Number

  • 5. 
    The AP Helpdesk Specialist should do the following when an invoice is rejected for Missing GSN or Missing PO and the amount is under $50K     
    • A. 

      A. Place into the Alpha Coordinator’s email box to research

    • B. 

      B. Send an email to [email protected] that the invoice was rejected

    • C. 

      C. Look up the Contact List by Branch and send email to DPSG main contact at the branch

    • D. 

      D. Look up vendor information to see if there is a valid email in the vendor master and send rejection letter and copy of invoice or if no email exists, print copy of invoice with standard vendor non-compliance letter and mail to vendor

  • 6. 
    The AP Helpdesk Specialist should do the following when an invoice is rejected for Missing GSN or Missing PO and the amount is $50K or greater
    • A. 

      A. Place into the Alpha Coordinator’s email box to research

    • B. 

      B. Send an email to [email protected].com that the invoice was rejected

    • C. 

      C. Look up the Contact List by Branch and send email to DPSG main contact at the branch

    • D. 

      D. Look up vendor information to see if there is a valid email in the vendor master and send rejection letter and copy of invoice or if no email exists, print copy of invoice with standard vendor non-compliance letter and mail to vendor

  • 7. 
    The AP Helpdesk Specialist should first, review the image to ensure there is no contact or PR, PO, Plant Code, Fleet Workorder anywhere within the invoice prior to sending a rejection notice to the vendor either via email or mail.  True or False?
    • A. 

      True

    • B. 

      False

  • 8. 
    If the AP Helpdesk Specialist finds a contact, PR, PO, Plant Code, Fleet Workorder or GSN anywhere within a rejected invoice for Missing GSN or Missing PO they should take which action?
    • A. 

      A. Forward the email to [email protected] stating that the rejection should be restarted as the required information is included and move the new email to the proper vendor alpha assigned coordinator folder

    • B. 

      B. Forward the email to [email protected] stating that the rejection should be restarted as the required information is included

    • C. 

      C. Go into APAY and restart the invoice for processing or park and send AP notification email

    • D. 

      D. Look up vendor information to see if there is a valid email in the vendor master and send rejection letter and copy of invoice or if no email exists, print copy of invoice with standard vendor non-compliance letter and mail to vendor

  • 9. 
    The international group sends the Bill of Lading (BOL) to [email protected] with “Mott’s International” in the subject line.  This should be moved to “Shonda Hall’s” box regardless of Alpha. 
    • A. 

      True

    • B. 

      False

  • 10. 
    The AP HelpDesk Specialist is responsible for releasing quantity blocks for the stock transfer orders between WD and DSD.
    • A. 

      True

    • B. 

      False

Back to Top Back to top