As part of your market research.
During the annual program evaluation
When recommended by industry sources
When the Government can perform the function in-house
Requested performance dates are realistic
“brand name” description elements do not describe the characteristics of the brand name item.
Specifications are clear, free of conflicting requirements, and free of unnecessarily restrictive provisions or conditions
Specifications protect the government’s interest by including liquidated damages when the government estimate is above the simplified acquisition threshold
Job site safety
Contract administration costs
Effects of natural phenomena
The availability of materials and equipment
Quality Assurance Program Coordinator
Functional Commanders/Functional Directors
Contracting Squadron commanders and Chiefs of Air Force Contracting Offices
After award only
Prior to award only
For complex services only
Throughout the life of a contract
Supply contract of $2,500
Service contract of $2,000.
Construction contract of $1,000
Construction contract of $2,500.
Cost would be reasonable
Cost would be unreasonable
Item is for use within the continental US
Service is performed within the continental US
Truth in Negotiations Act
Drug-Free Workplace Act of 1988
Walsh-Healey Public Contracts Act
Satisfy a critical need for proper hazardous waste disposal
Prevent the release of sensitive information to unauthorized sources.
Be in the interest of national defense in maintaining an essential source
Ensure the continuous availability of a reliable source of supplies or services
You have approved a justification for exclusion of sources
It is authorized pursuant to section 8(a) of the Small Business Act
Your agency head approves the determination and finding you issued
The set-aside fulfills the statutory requirements relating to small business concerns
National Security, 10 USC 2304(c)(6).
International Agreement, 10 USC 2304 (c)(4).
Unusual or Compelling Urgency, 10 USC 2304(c)(2).
Authorized or Required by Statute, 10 USC 2304(c)(5).
Federal Disaster Response
International Security Matters
United Nations Trade Sanctions
It is required by statute or regulation
A special form of written approval by an authorized official
Conclusions or decisions supported by statute or regulation
A statement of fact or rationale essential to support the determination
A description of action being approved
Identification of the contracting activity
A specific contract type and contract amount
Citing of the appropriate statute and or regulation.
A Justification and Approval
The Competition Advocate’s Approval.
A Component or Command Policy Letter
The Staff Judge Advocate’s Determination of Legal Sufficiency
Small Business Act
Regulatory Flexibility Act.
National Defense Authorization Act
Office of Federal Procurement Policy Act
Assisting in the review of contract actions
Promoting the acquisition of commercial items.
Ensuring that requirements are clearly stated in terms of function.
Challenging barriers to the contracting activity’s small business goals.
Fixed-price with economic price adjustment contract
Firm-fixed-price or fixed-price incentive contract
Firm-fixed-price or fixed-price with economic price adjustment contract
Fixed-price with economic price adjustment or cost-plus-fixed-fee contract
Fixed-price incentive or fixed-price with economic price adjustment contract
Fixed price with economic price adjustment
Fixed-price with prospective price redetermination
Fixed-ceiling-price with retroactive price redetermination
Contractor requests it.
Contractor refuses a fixed-price contract
Firm-fixed-price contract is not appropriate
Government cannot otherwise provide an accurate estimate
If actual cost is below the target, the result is the target profit or fee
. If actual cost exceeds the target, the result is an upward adjustment of the target profit or fee.
If actual cost exceeds the target, the result is a downward adjustment of the target profit or fee
If actual cost is below the target, the result is a downward adjustment of the target profit or fee
Cost, price, and performance
Cost, delivery, and performance
Price, performance, and delivery
Cost, performance, and financial capability