3a151 Administration Unit 2
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What level of information, following unauthorized disclosure, could reasonable be expected to cause serious damage to national security?
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Unclassified
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Confidential
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Secret
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Top Secret
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This quiz, titled '3A151 Administration Unit 2', assesses knowledge on handling classified information within the Air Force. It covers the implications of unauthorized disclosures, secure transportation of classified data, and compliance with FOIA and Privacy Act. Essential for personnel involved in national security.
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- 2.
When transporting classified information, what type of medium is high risk?
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Laptop
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Hardcopy
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First Class Mail
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Electronic means
Correct Answer
A. LaptopExplanation
The correct answer is "Laptop" because laptops are portable and can be easily lost or stolen during transportation, posing a high risk for the classified information they may contain. Unlike hardcopy documents, laptops can be accessed remotely and potentially compromised if not properly protected. Similarly, first-class mail and electronic means may also carry a risk, but laptops are specifically highlighted as a high-risk medium due to their mobility and potential vulnerability to theft or unauthorized access.Rate this question:
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- 3.
What should be placed at the beginning of a paragraph that has For Official Use Only (FOUO) information in the paragraph itself, when document is classified?
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Secret
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Top Secret
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FOUO
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The overall classification of the document
Correct Answer
A. FOUOExplanation
When a paragraph contains "For Official Use Only" (FOUO) information and the document is classified, it is important to indicate this at the beginning of the paragraph. The correct answer, "FOUO," suggests that the paragraph should start with the acronym to alert readers about the sensitive nature of the information within. This ensures that individuals handling the document are aware of the level of confidentiality and take appropriate measures to protect it.Rate this question:
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- 4.
When a request is made for Freedom of Information Act (FOIA) or Privacy Act (PA) material contained in a system of record, which program must requester cite?
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PA only
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FOIA only
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Both the FOIA and PA
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Neither the FOIA or PA
Correct Answer
A. Neither the FOIA or PAExplanation
When a request is made for Freedom of Information Act (FOIA) or Privacy Act (PA) material contained in a system of record, the requester does not need to cite either the FOIA or PA. This is because the FOIA and PA are laws that govern the release of information, but they do not require the requester to specifically cite them when making a request. The requester simply needs to make a request for the information they are seeking, and the agency will process it in accordance with the applicable laws and regulations.Rate this question:
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- 5.
Under which Freedom of Information of Act (FOIA) exemption does most information in systems of records fall?
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7, investigation records
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6, invasion of personal privacy
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5, Inter-or Intra-agency records
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2, Internal Personal rules and practices
Correct Answer
A. 6, invasion of personal privacyExplanation
Most information in systems of records falls under FOIA exemption 6, which pertains to invasion of personal privacy. This exemption allows agencies to withhold information that, if disclosed, would constitute a clearly unwarranted invasion of personal privacy. This exemption is often used to protect sensitive personal information such as medical records, personnel files, and any other information that could potentially harm an individual's privacy if disclosed.Rate this question:
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- 6.
What penalty may be imposed if an unauthorized disclosure of Privacy Act material occurs?
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$2,000 and civil lawsuit
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$5,000 and civil lawsuit
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$2,000 and a federal lawsuit
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$5,000 and a federal lawsuit
Correct Answer
A. $5,000 and civil lawsuitExplanation
If an unauthorized disclosure of Privacy Act material occurs, a penalty of $5,000 may be imposed along with a civil lawsuit. This means that the person responsible for the unauthorized disclosure may be required to pay a fine of $5,000 and may also face legal action in the form of a civil lawsuit. The civil lawsuit could result in further penalties or consequences depending on the outcome of the legal proceedings.Rate this question:
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- 7.
Which privacy act statement (PAS) element is a list of where and why the information will be disclosed outside the DOD?
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Purpose
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Authority
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Disclosure
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Routine Use
Correct Answer
A. Routine UseExplanation
The correct answer is "Routine Use." The routine use element in a privacy act statement (PAS) provides a list of the specific circumstances and purposes for which the information will be disclosed outside the Department of Defense (DOD). It outlines the authorized routine uses of the information and ensures transparency and accountability in the sharing of personal data.Rate this question:
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- 8.
Which method of personally identifiable information (PII) disclosure occurs most often?
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Phishing
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Burglary
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Dumpster Diving
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Routine Daily Transmissions
Correct Answer
A. Routine Daily TransmissionsExplanation
Routine daily transmissions refer to the regular sharing of personal information in daily activities, such as filling out forms, making online purchases, or providing information to service providers. This method of PII disclosure occurs most often because individuals frequently share their personal information without realizing the potential risks involved. Phishing, burglary, and dumpster diving are also methods of PII disclosure, but they occur less frequently compared to routine daily transmissions.Rate this question:
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- 9.
Which of the nine United States Code Title 5 records disclosure exemptions pertains to trade secrets?
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Investigative records
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Invasion of personal privacy
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Confidential commercial information
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Internal personnel rules and practices
Correct Answer
A. Confidential commercial informationExplanation
The correct answer is "Confidential commercial information." This exemption pertains to trade secrets because trade secrets are considered confidential information that is crucial for the competitiveness and success of a business. By exempting this information from disclosure, the government aims to protect the economic interests and intellectual property of businesses.Rate this question:
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- 10.
Who has the responsibility of identifying the requested Freedom of Information Act (FOIA) record so that it can be located with a reasonable amount of effort?
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FOIA manager
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Government
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Requester
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Reciever
Correct Answer
A. RequesterExplanation
The requester has the responsibility of identifying the requested FOIA record so that it can be located with a reasonable amount of effort. This means that the individual or organization making the request is responsible for clearly stating what information they are seeking under the FOIA, allowing the government or FOIA manager to locate and provide the requested record.Rate this question:
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- 11.
What position carries the responsibility of being the focal point for all matters relating to information management policy?
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Chief of Information Dominance and Chief Information Officer (SAF/CIO A6)
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Administrative Assistant to the Secretary of the Air Force (SAF/AA)
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Forms manager/publication manager (FM/PM)
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Office of primary responsibility (OPR)
Correct Answer
A. Chief of Information Dominance and Chief Information Officer (SAF/CIO A6)Explanation
The Chief of Information Dominance and Chief Information Officer (SAF/CIO A6) is responsible for being the focal point for all matters relating to information management policy. This position is in charge of overseeing and managing the information systems and technology infrastructure of the organization. They develop and implement policies and procedures to ensure the effective and secure management of information assets. Additionally, they coordinate with other departments and stakeholders to ensure that information management practices align with organizational goals and objectives.Rate this question:
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- 12.
What position carries the responsibility of implementing information management policy and establishing publications and forms management guidance and procedures through the Information Directorate?
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Chief of Information Dominance and Chief Information Officer (SAF/CIO A6)
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Administrative Assistant to the Secretary of the Air Force (SAF/AA)
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Form manager/publication manager (FM/PM)
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Office of primary responsibility (OPR)
Correct Answer
A. Administrative Assistant to the Secretary of the Air Force (SAF/AA) -
- 13.
Which office serves as the physical products distribution focal point for the Headquarters Air Force (HAF)?
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Air Force Departmental Publishing Office (AFPDO)
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SAF/AAI Information Directorate
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Media Distribution Division (MDD)
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Office of primary responsibility (OPR)
Correct Answer
A. Air Force Departmental Publishing Office (AFPDO)Explanation
The Air Force Departmental Publishing Office (AFPDO) serves as the physical products distribution focal point for the Headquarters Air Force (HAF). This means that AFPDO is responsible for distributing physical products, such as publications, documents, and other materials, to various offices and personnel within the HAF. They ensure that these materials are efficiently distributed and reach the intended recipients in a timely manner.Rate this question:
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- 14.
Who or what agency is the only approval authority/authenticator for Air Force policy directives (AFPD)?
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Secretary of the Air Force (SAF)
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Major command (MAJCOM)
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Field operating agencies (FOA)
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Direct reporting units (DRU)
Correct Answer
A. Secretary of the Air Force (SAF)Explanation
The Secretary of the Air Force (SAF) is the only approval authority/authenticator for Air Force policy directives (AFPD). This means that the SAF has the final say in approving and authenticating any policy directives within the Air Force. The other options, such as Major command (MAJCOM), Field operating agencies (FOA), and Direct reporting units (DRU), do not have the authority to approve or authenticate AFPDs.Rate this question:
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- 15.
What must we always focus our efforts around in an effort to maintain effectiveness when maintaining publications and forms?
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Customer's needs
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Operations changes
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Mission changes
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Leadership
Correct Answer
A. Customer's needsExplanation
To maintain effectiveness when maintaining publications and forms, it is crucial to focus our efforts around the customer's needs. By understanding and addressing their requirements, we can ensure that the publications and forms are tailored to their preferences and serve their purposes effectively. This customer-centric approach helps in delivering satisfactory outcomes and maintaining the relevance and usefulness of the publications and forms. By continuously evaluating and adapting to the customer's needs, we can ensure that our efforts remain effective in this regard.Rate this question:
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- 16.
What type of publication and form review conducted by the office of primary responsibility (OPR) has no time limit?
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Independent
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Two-year
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Special
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Annual
Correct Answer
A. SpecialExplanation
Special form reviews conducted by the office of primary responsibility (OPR) have no time limit. These reviews are conducted for a specific purpose or situation, and there is no set timeframe for completing them. Unlike independent, two-year, or annual form reviews, special form reviews do not have a specific time constraint and can be conducted as needed.Rate this question:
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- 17.
Regarding publications and forms, how many sections are contained in Part 1 of the product announcement?
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1
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2
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3
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4
Correct Answer
A. 4Explanation
Part 1 of the product announcement contains four sections.Rate this question:
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- 18.
What type of change is issued to announce only mission-essential information changes to a publication or form?
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Interim
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Supplemental
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Congressional
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Administrative
Correct Answer
A. InterimExplanation
Interim change is issued to announce only mission-essential information changes to a publication or form. This type of change is temporary and is used to quickly communicate important updates without having to go through the entire process of revising the entire publication or form. It allows for the dissemination of critical information in a timely manner while minimizing the impact on the overall document or form.Rate this question:
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- 19.
In the Air Force records management program, what type of official record cannot be altered?
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Final
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Draft
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Personal
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Released
Correct Answer
A. FinalExplanation
In the Air Force records management program, the type of official record that cannot be altered is the "Final" record. Once a record is marked as final, it signifies that it is the completed and approved version of the document, and no further changes or edits can be made to it. This ensures the integrity and accuracy of the information contained in the record.Rate this question:
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- 20.
What happens to Air National Guard (ANG) generated state records when the Federal Emergency Management Agency (FEMA) gets involved in an emergency using federal dollars?
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They remain state records
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They become federal records
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They are sent to the Air Force Reserve Command (AFRC) command records manager (CRM)
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They are sent to the major command (MAJCOM) CRM
Correct Answer
A. They become federal recordsExplanation
When the Federal Emergency Management Agency (FEMA) gets involved in an emergency using federal dollars, the Air National Guard (ANG) generated state records become federal records. This means that the records are now under the jurisdiction and responsibility of the federal government, specifically FEMA. This transfer of ownership and control allows FEMA to manage and maintain these records according to federal regulations and requirements.Rate this question:
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- 21.
The person in which position has overall responsibility for the Air Force Management Records?
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Air Force chief information officer
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Command records manager
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Air Force records officer
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Base Records manager
Correct Answer
A. Air Force chief information officerExplanation
The Air Force chief information officer is the person who has overall responsibility for the Air Force Management Records. This position is responsible for managing and overseeing the information systems and technology infrastructure of the Air Force, including the management of records. They are in charge of ensuring that the Air Force's records are properly maintained, organized, and accessible to authorized personnel.Rate this question:
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- 22.
The person in which position administers the Air Force Records Management Program?
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Air Force chief information manager
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Command records manager
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Air Force records officer
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Base records manager
Correct Answer
A. Air Force records officerExplanation
The Air Force Records Management Program is administered by the Air Force records officer. This individual is responsible for overseeing the management and maintenance of all records within the Air Force. They ensure that records are properly classified, stored, and disposed of in accordance with regulations and policies. The Air Force records officer plays a crucial role in maintaining the integrity and accessibility of records, as well as ensuring compliance with legal and regulatory requirements.Rate this question:
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- 23.
When equipment is required for storing and retrieving records from files, who must be proficient on the equipment?
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Records Custodian
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Base records manager
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Chief of office of record
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Functional area records manager
Correct Answer
A. Records CustodianExplanation
The correct answer is Records Custodian. The Records Custodian is responsible for the storage and retrieval of records from files. They are expected to be proficient in using the equipment required for this task. This includes understanding how to properly store and organize records, as well as being able to efficiently retrieve them when needed. The Records Custodian plays a crucial role in maintaining the integrity and accessibility of records within an organization.Rate this question:
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- 24.
In the files maintenance and disposition plan, which file arrangement requires the omission of numbers?
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Chronological
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Geographical
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Alphabetical
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Subjective
Correct Answer
A. AlphabeticalExplanation
In the files maintenance and disposition plan, the arrangement that requires the omission of numbers is alphabetical. This means that files are organized based on the alphabetical order of their titles or names, without considering any numerical values. This arrangement is commonly used for organizing files that have names or titles starting with letters of the alphabet, making it easier to locate and retrieve specific files based on their alphabetical order.Rate this question:
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- 25.
On a physical file, the labels are printed and affixed onto your files folders once
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A supervisor and a commander have approved the file plan
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The chief of office of record (COR) has approved your file plan
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The commander and base records manager (BRM) have approved your file plan
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The BRM and the COR has approved the file plan
Correct Answer
A. The BRM and the COR has approved the file planExplanation
The correct answer is that the BRM and the COR have approved the file plan. This means that both the base records manager and the chief of office of record have given their approval for the file plan. This is an important step in the process of printing and affixing labels onto the file folders. Without the approval of both the BRM and the COR, the labels cannot be printed and affixed onto the files.Rate this question:
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- 26.
When labeling file drawers, they should have?
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A label identifying the contents
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A disposition label affixed to the front
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An office symbol label affixed on the top of the drawer
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A label showing whether they are calendar or fiscal year
Correct Answer
A. A label identifying the contentsExplanation
File drawers should have a label identifying the contents to ensure easy organization and retrieval of files. This label helps to categorize and locate specific documents quickly, saving time and effort. It allows users to quickly identify the contents of each drawer without having to open them, promoting efficiency and productivity in a work environment. Additionally, a clear and visible label helps to prevent misplacement or confusion of files, ensuring that they are stored in the correct drawer.Rate this question:
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- 27.
In reference to files record management what term includes transferring a record from one organization to another?
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Cross-reference
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Disposition
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Charge-out
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Movement
Correct Answer
A. DispositionExplanation
Disposition is the correct answer because it refers to the process of transferring a record from one organization to another in file record management. Disposition involves the decision-making and actions taken regarding the final destination or handling of a record, whether it is being transferred to another organization, archived, destroyed, or preserved. This term encompasses the overall management of records and their movement between different entities.Rate this question:
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- 28.
In files and records management, how are emergency-operating records identified?
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Temporary
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Permanent
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Sensitive
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Vital
Correct Answer
A. VitalExplanation
Emergency-operating records are identified as vital in files and records management. Vital records are those that are essential for an organization to continue its operations in the event of an emergency or disaster. These records are crucial for the survival and recovery of the organization and typically include information such as emergency plans, contact lists, critical infrastructure details, and other key operational documents. Identifying emergency-operating records as vital ensures that they receive the highest level of protection and priority in terms of backup, storage, and accessibility.Rate this question:
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- 29.
Degaussing is an effective method to destroy which types of records?
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Paper
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Flammable
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Magnetic
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Waterproof
Correct Answer
A. MagneticExplanation
Degaussing is an effective method to destroy magnetic records. Degaussing uses a strong magnetic field to erase the data stored on magnetic media such as hard drives, tapes, or floppy disks. This process effectively destroys the information and makes it unrecoverable.Rate this question:
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