Soal Teori Kejuruan Administrasi Perkantoran Latihan 5

Komunikasi tatap muka adalah cara berkomunikasi di mana kita dapat langsung melihat reaksi dan sikap tubuh komunikan. Melalui komunikasi tatap muka, kita dapat membaca bahasa tubuh, ekspresi wajah, dan gerakan tubuh orang lain, sehingga memungkinkan kita untuk memahami pesan dengan lebih baik.

In order to make our presentation more attractive and clear during a meeting, it is recommended to use Microsoft Power Point. This software is specifically designed for creating and delivering presentations. It offers various features and tools such as templates, animations, and slide transitions that enhance the visual appeal of the presentation. With Microsoft Power Point, users can easily organize and present their ideas in a structured and engaging manner, making it the ideal choice for meeting presentations.

The given sentence suggests that kapur barus (camphor) is being placed in drawers, shelves, and corners of paper stacks. Camphor is commonly used as a moth repellent because of its strong smell, which helps to protect documents and papers from being damaged by insects. Therefore, the correct answer is "Pemeliharaan arsip" (archival preservation), as it refers to the maintenance and protection of archives and documents.

Media refers to the channels or means through which messages are transmitted to the receiver. It plays a crucial role in ensuring that the message reaches the recipient quickly and accurately. Media can include various forms such as print, broadcast, electronic, or digital platforms. It acts as a bridge between the sender and the receiver, facilitating effective communication.

The correct answer is "Maaf, Pimpinan tidak ada di tempat, apakah ada pesan atau nanti menghubungi kembali?" This answer acknowledges the caller's request and offers two options: leaving a message or calling back later. It shows professionalism and provides a solution for the situation.

The correct answer is "Daftar hadir". In order to determine the number of attendees at a meeting, a list of attendees or "daftar hadir" needs to be prepared. This list will include the names or identities of all the individuals who are present at the meeting, allowing for an accurate count of the attendees.

The given statement suggests that turning off the lights, no smoking, and not storing fuel are preventive measures to avoid a fire. This is because leaving the lights on can cause overheating and electrical malfunctions, smoking near flammable substances can ignite a fire, and storing fuel improperly can lead to fuel leaks and combustion. Therefore, the correct answer is "Kebakaran" which means fire.

The correct answer is "Maaf Pak, Bapak Roni sedang tidak ada di tempat, ada pesan yang dapat saya sampaikan kepada beliau." This answer acknowledges the caller's request to speak with the boss, but informs them that the boss is currently unavailable. It also offers the option to leave a message for the boss, indicating that the caller's message will be delivered to him.

Microsoft Word is the most suitable software for supporting administrative office work in duplicating minutes, activity reports, and other documents. It is a word processing software that allows users to create, edit, and format text-based documents. Microsoft Excel is a spreadsheet software used for data analysis and calculations. Microsoft Access is a database management system. Microsoft PowerPoint is a presentation software. Microsoft Adobe Photoshop is not a valid software option.

The best step to take by the team leader to deal with a passive team member is to directly reprimand them. This approach allows the team leader to address the issue and communicate their expectations clearly to the team member. By addressing the problem directly, the team leader can encourage the passive team member to become more engaged and take responsibility for their actions.

A passport is a travel document that is obtained through the local immigration office. It is a form of identification and proof of citizenship issued by the government that allows individuals to travel internationally. It contains personal information such as the holder's name, date of birth, nationality, and a photo. A passport is necessary for crossing borders and entering foreign countries legally.

A document destroyer is a piece of office equipment specifically designed to destroy documents that are no longer needed. It is used to ensure the confidential and sensitive information contained in the documents cannot be accessed or misused. This equipment typically shreds the documents into small pieces or pulverizes them, making it virtually impossible to reconstruct the information. A document destroyer is an essential tool for maintaining data security and preventing identity theft or unauthorized access to sensitive information.

The correct answer is "Notula rapat". Notula rapat refers to a report or summary of the discussions and outcomes of a meeting or organization. It is commonly used to document important points, decisions, and actions taken during a meeting.

The correct answer is risograph. Risograph machines are known for their high-speed printing capabilities, making them suitable for duplicating a large number of meeting invitations quickly. Additionally, risograph printing produces high-quality results and is cost-effective, making it a suitable choice for this task.

The correct answer is the Ketua RT who plays a VCD Player containing dengue fever eradication counseling. This answer is correct because it mentions the use of audiovisual media (VCD Player) for communication. The other options mention the use of different audiovisual tools, such as a tape recorder, OHP, and charts/graphs, but they do not specifically mention communication or the use of audiovisual media. Therefore, the Ketua RT's action of playing a VCD Player for dengue fever eradication counseling aligns with the given description of communicating using audiovisual media.

The correct answer is "Blocknote." When a secretary makes a phone call to a client or a business relation, they may need to take notes during the conversation. A blocknote is a small notebook that is convenient to carry around and jot down important information or messages. It allows the secretary to keep track of the details discussed during the phone call and refer back to them later if needed.

The correct answer is "Visual" because a billboard is a visual medium that communicates messages through images, graphics, and text. It is a form of outdoor advertising that catches the attention of people passing by and delivers the promotional message effectively.

The correct answer is "Tujuan rapat" because the given statement describes a type of meeting that provides explanations or confirmation about what has been determined, which can then be used as a guide for further work. This suggests that the purpose or objective of the meeting is to discuss and clarify certain matters, making "Tujuan rapat" the most appropriate option.

A visa is a document that is related to permission to visit or reside in a foreign country. It is a document that is issued by the government of the country being visited, granting the foreign national the right to enter and stay in the country for a specific period of time. A visa is required for most foreign nationals to enter a country, and it serves as proof that the individual has been granted permission to enter and stay in the country for the specified purpose, such as tourism, work, or study.

The correct answer is 1 dan 4 because both situations involve communication that leads to feedback. In option 1, the advertisement on television leads to increased sales, which is a form of feedback indicating the effectiveness of the communication. In option 4, the participants in the seminar ask questions to the presenter, which is a form of feedback indicating their engagement and understanding of the topic.

The correct answer suggests that when a company is unable to fulfill an order on time, they should call the customer to apologize and inform them that the order will be fulfilled soon. This shows a proactive approach in addressing the issue and keeping the customer informed about the progress. By apologizing and assuring the customer that their order will be completed, the company can maintain a good relationship with the customer and minimize any potential dissatisfaction.

The given correct answer is "Verbal." This is because the activities mentioned in the question, such as listening, speaking, reading, and writing, all involve the use of words and language. Verbal communication refers to the transmission of information through spoken or written words.

A scanner is a machine that can reproduce various processes by creating a master sheet through recording. It is used to convert physical documents or images into digital format, allowing them to be stored, edited, and shared electronically. Scanners work by capturing the information from the original document or image and creating a digital replica. This process is similar to making a copy, but instead of producing a physical duplicate, the scanner creates a digital version that can be saved and manipulated on a computer.

The correct answer suggests that if the caller needs information that may take some time to obtain, the best course of action is to offer to end the call, search for the needed information, and then call back when the information is ready. This approach allows the caller to continue their search without keeping the caller on hold or making them wait for an extended period of time.

E-mail is the most appropriate option for distributing electronic documents, such as scanned results, to distant addresses. Fax, SMS, Telex, and telephone are not suitable for this purpose as they either require physical transmission or have limitations in terms of distance and accessibility. E-mail allows for easy and quick distribution of electronic documents to multiple recipients regardless of their location, making it the most efficient option.

The correct answer is Rp. 6.475.000,00. The explanation for this is that the starting balance of the petty cash fund in January 2018 is Rp. 1.025.000,00 and the monthly amount of imprest funds is Rp. 7.500.000,00. Therefore, the total amount of money that the petty cash holder needs to request from the main cash fund to replenish the petty cash fund is the difference between the starting balance and the monthly amount, which is Rp. 6.475.000,00.

The correct answer is "Nomor telepon penerima". When taking notes in a telephone message, it is important to record the time and date, the intended recipient, the content of the message, and the identity of the caller. However, the telephone number of the recipient is not necessary to note as it is already known and can be easily accessed from the phone's contact list or call history.

The correct answer is "Kognitif." In communication, the information conveyed by the communicator leads to an increase in knowledge and understanding for the recipient. This refers to the cognitive effect of communication, as it involves the processing and comprehension of information. The other options, such as affective and behavioral, do not directly relate to the acquisition of knowledge and understanding through communication.

The correct answer is "Tunggal" because the question mentions that the agenda book is used to record incoming and outgoing letters in one book. "Tunggal" means single or alone, indicating that the book is used for both incoming and outgoing letters in a single format.

The correct answer is Mesin offset. Mesin offset adalah salah satu mesin cetak yang menggunakan master atau plat untuk memindahkan huruf ke blanket. Dalam proses ini, gambar atau teks yang akan dicetak terlebih dahulu dicetak pada master atau plat, kemudian tinta akan dipindahkan dari master atau plat ke blanket yang kemudian akan menyalin gambar atau teks tersebut ke media cetak. Mesin offset umumnya digunakan dalam percetakan untuk mencetak jumlah yang besar dengan kualitas yang baik.

The correct answer is "Angka pemakaian". The question asks about the formula used to determine the value of an archive. "Angka pemakaian" refers to the usage rate or frequency of use of the archive. This suggests that the value of the archive can be determined by considering how often it is used or accessed.

The correct answer is "Bentuk empat persegi panjang" because it is the most suitable shape for a meeting room that can accommodate 24 people. The rectangular shape allows for efficient use of space and provides enough room for all participants to be seated comfortably. Additionally, this shape allows for clear visibility and communication among all attendees, making it an ideal choice for a meeting or presentation setting.

The correct answer is "Menghadap ke bawah". In the process of document duplication using a scanner, the document is placed facing downwards to ensure that the scanner can capture the content of the document accurately. Placing the document in any other position may result in distorted or incomplete scanning of the document.

Dokumen yang dapat dipakai secara langsung dalam proses penyelesaian pekerjaan kantor disebut dokumen dinamis. Dokumen dinamis adalah dokumen yang sering diubah dan diperbarui sesuai dengan kebutuhan atau perkembangan pekerjaan. Dokumen ini biasanya digunakan untuk mencatat informasi yang terus berubah seperti laporan harian, catatan pertemuan, atau jadwal kerja.

The difference between semi block style and block style in typing a letter lies in the formatting of paragraphs. In semi block style, the first line of each paragraph is indented, while in block style, there is no indentation and each paragraph starts flush with the left margin.

The correct answer is "Pemegang dana kas kecil". The reason is that the "pemegang dana kas kecil" is the one responsible for requesting the replenishment of petty cash. They are the individual or department that holds and manages the petty cash fund, and when the fund runs low, they submit a request for it to be replenished by the appropriate department or finance team.

A punched card machine is a type of office tool used in the process of archiving letters. It is used to create holes in paper, allowing for easy organization and sorting of documents. The other options mentioned, such as staples machine, lead card machine, reproduction card machine, and numbering card machine, do not pertain to the specific task of creating holes in paper for archiving purposes.

Full block style is a type of letter format where all the lines of the letter, including the sender's address, date, recipient's address, salutation, body paragraphs, closing, and signature, are aligned to the left margin. This format does not use indents or hanging paragraphs. It is commonly used in business correspondence as it provides a clean and professional appearance to the letter.

Berpenampilan serasi mengacu pada gaya penampilan yang sesuai dan harmonis dengan fisik seseorang, citra diri, mode, dan asesoris yang digunakan. Ini berarti bahwa seseorang mampu memadukan semua elemen ini dengan baik sehingga terlihat menyatu dan tidak bertentangan. Dengan berpenampilan serasi, seseorang dapat menciptakan kesan yang menarik dan sopan serta mengikuti tren mode terkini.

The correct answer includes all the necessary elements for a well-planned business trip. It mentions the destination (tujuan), the timing (kapan), the official assignment letter (surat tugas), transportation (transportasi), accommodation (akomodasi), and supplies (perbekalan). By considering all these factors, the secretary can ensure a smooth and organized trip for the leader.

The correct answer is "Bentuk empat persegi panjang". Bentuk empat persegi panjang dapat mencerminkan tipe pemimpin rapat yang demokratis karena semua peserta rapat duduk dalam posisi yang sama, tanpa ada posisi yang lebih dominan. Bentuk ini juga memungkinkan semua peserta rapat memiliki akses yang sama terhadap informasi dan memungkinkan terjadinya diskusi dan kolaborasi yang lebih terbuka dan seimbang.

When there is an incoming letter that cannot be answered or resolved on the same day, it is best to create a ticker file and store it in a pending file. This allows the letter to be easily accessible and organized, ensuring that it is not forgotten or misplaced. Storing it in a pending file also indicates that it requires further attention and should be addressed at a later time.

The correct answer is "Asumsi" because the sentence is talking about the customer's expectation or assumption regarding the travel agency providing complete hotel accommodation services.

The correct answer is "Direktur beserta manajer perusahaan". This is because the director and managers of a company are considered internal customers as they are part of the organization and rely on the services and products provided by the company. They play a crucial role in decision-making and have direct interaction with the company's operations and services.

The correct answer is "Abjad". In a banking company, using an alphabetical filing system (abjad) would be the most appropriate method for organizing and managing documents. This system allows for easy retrieval and categorization of documents based on their alphabetical order, making it efficient and convenient for bank employees to locate and access the required information quickly.

Potensi bahaya mengacu pada suatu keadaan yang memiliki kemungkinan atau potensi untuk menyebabkan kecelakaan atau kerugian. Hal ini menunjukkan bahwa situasi atau kondisi tersebut memiliki potensi untuk menjadi berbahaya dan dapat menimbulkan risiko bagi individu atau lingkungan. Dalam konteks ini, potensi bahaya menggambarkan kemungkinan terjadinya kecelakaan atau kerugian yang perlu diwaspadai dan diatasi.

The correct answer is "Buku dusposisi." Pimpinan usually writes or records their comments or responses to incoming letters in a "Buku dusposisi" which is a book used for documenting the disposition of letters or documents. This book helps in keeping track of the actions taken or decisions made regarding the content of the incoming letters.

The correct answer is "Warkat untuk digandakan." The word "Reproduction" in the disposition from the leader indicates that the document should be duplicated or copied. Therefore, the warkat is meant to be reproduced.

Belajar dan mempraktikkan tata cara jamuan internasional atau table manner membantu kita menjaga standar presentasi pribadi kita. Dalam situasi jamuan internasional, cara kita makan dan berinteraksi dengan orang lain dapat mencerminkan tingkat keberhasilan dan profesionalisme kita. Dengan mengikuti tata cara yang benar, kita dapat mempertahankan standar presentasi pribadi yang baik dan memberikan kesan yang positif kepada orang lain.

The correct answer is "Reproduction". Disposisi is a term used in Indonesian bureaucracy to refer to the process of forwarding a letter or document to the relevant department or individual for further action. "Reproduction" in this context means that the letter needs to be copied or duplicated for distribution to multiple recipients or departments. This suggests that the letter requires additional action or attention from various parties involved.