Personal Business Letter Writing Skill Quiz

The complimentary close is the farewell or goodbye part of a letter. It is the closing phrase or statement that is used to end the letter in a polite and friendly manner. It is typically placed before the writer's signature and includes phrases such as "Sincerely," "Best regards," or "Yours faithfully." The complimentary close serves to convey the writer's final thoughts and well-wishes to the recipient.

The return address consists of a line for the street address, city, state, and zip code, and a line for the city, state, and zip code, followed by the date.

The left and right margins of a personal business letter should be set to 1" in order to maintain a professional and balanced appearance. This margin size allows for sufficient white space on both sides of the page, making the letter easier to read and aesthetically pleasing. It also ensures that the content of the letter is not crowded or cut off at the edges.

When keying a paragraph, it is correct to press enter only at the end of the paragraph. This is because pressing enter at the end of a paragraph creates a new line and starts a new paragraph. If enter is pressed in the middle of a paragraph, it will create an unnecessary line break and disrupt the flow of the text. Therefore, it is important to press enter only at the end of a paragraph to maintain proper formatting and readability.

The given answer "Dear Mr. Smith" is an example of a salutation because it is a formal greeting used to address someone in a letter or email. Salutations are typically used to show respect and establish a polite tone in written communication. In this case, "Dear" is a common salutation used to address someone with a title, such as Mr. Smith.

The term "open" refers to a punctuation style in which punctuation marks are omitted in the opening and closing lines of a letter. This style is often used in informal or friendly letters. In contrast, a "formal" style would include proper punctuation in both the opening and closing lines. The options "mixed" and "closed" do not accurately describe the punctuation style in question.

Double spacing is used between the letter address and the salutation. This means that there is a blank line between the two sections. Double spacing helps to visually separate the address and the salutation, making the letter more organized and easier to read. It also provides a clear distinction between the sender's information and the recipient's information.

The signature on a letter is typically handwritten directly above the writer's typed name. This is because the typed name serves as a formal identification of the sender, while the handwritten signature adds a personal touch and authenticity to the letter. By placing the signature above the typed name, it ensures that the recipient can easily associate the signature with the sender's name and information.

The address of the writer is called the return address because it is the address where the letter is supposed to be returned to in case of any delivery issues or if the recipient is unavailable. It is usually placed on the back of the envelope or at the top of the letterhead.

The correct answer is "Single." In the body of a letter, single spacing is commonly used. This means that there is no extra space between lines of text, and each line is immediately followed by the next line without any additional spacing. Single spacing helps to conserve space and make the letter more concise and readable.

The correct answer is DS, which stands for double spacing. When typing the salutation of a letter, it is customary to leave a blank line after the salutation before continuing with the body of the letter. This double spacing helps to visually separate the salutation from the rest of the letter and makes it easier to read.

In block style, all parts of the letter should be typed at the left margin. This means that the entire letter, including the date, recipient's address, body of the letter, closing, and signature, should be aligned with the left margin. This creates a clean and professional look for the letter.

The correct answer is single spaced with a double space between each paragraph. This means that each line of the letter is single spaced, but there is a double space between each paragraph. This formatting style is commonly used in formal letters to create a clear separation between paragraphs and make the letter easier to read.

The correct answer is Quadruple. Quadruple spacing is used between the complimentary close and the keyed signature. This means that there are four lines of space between the closing of the letter and the signature of the sender.

An example of a personal business letter is a letter from you to a prospective employer. This type of letter is typically used for professional purposes, such as applying for a job or expressing interest in a position. It follows a formal structure and tone, includes relevant information about your qualifications and experiences, and is addressed specifically to the recipient. The letter aims to make a professional impression and persuade the employer to consider you as a potential candidate for the job.

The enclosure notation represents that there is something else besides the letter included in the envelope. This notation is used to indicate that additional documents or items are included with the letter being sent. It alerts the recipient to check for any additional materials enclosed in the envelope.

The return address represents the person writing the letter. This is the address where the sender wants to receive any correspondence or replies related to the letter. It allows the recipient to easily identify and contact the person who sent the letter.

The part of the letter that follows the date is the letter address. This is the section where the sender's address is written, including their name, street address, city, state, and postal code. The letter address is typically placed on the top right-hand side of the letter, and it is important to include it so that the recipient knows who the letter is coming from and can easily reply or contact the sender if needed.

The correct answer is "Return Address". In a personal business letter, the return address is the first part that is typically placed at the top of the letter. It includes the sender's name, address, and contact information. This is important for the recipient to know who the letter is from and to easily reply or contact the sender if needed. The return address helps in ensuring that the letter reaches the intended recipient and allows for efficient communication.

The correct answer is a quadruple space. This means that there should be four spaces after the date. The quadruple space is used to create a clear separation between the date and the following text or information. It helps to improve readability and organization in written documents.

In a personal business letter, it is customary to leave three blank lines for a signature. This allows enough space for the sender to sign their name and any additional information, such as their job title or contact details. Leaving three blank lines ensures that the signature appears separate from the body of the letter, making it clear and professional.