Functional Requirements Of The ISM Code

Explanation
The correct answer is "defined work processes, including the use of computer-based systems." This is not one of the 6 functional requirements for a Safety Management System. The other options mentioned in the question, such as a safety and environmental protection policy, procedures for reporting accidents and non-conformities, and defined levels of authority and lines of communication between shore and shipboard personnel, are all functional requirements for a Safety Management System. However, the requirement for defined work processes, including the use of computer-based systems, is not included in the list of functional requirements.

Explanation
The ISM Code, or International Safety Management Code, is a set of guidelines and regulations for the safe operation of ships and the prevention of accidents at sea. One of the requirements of the ISM Code is the establishment of procedures to prepare for and respond to emergency situations. This ensures that ships have proper emergency plans in place and are able to effectively handle any emergency that may arise. Therefore, the statement that procedures to prepare and respond to emergency situations is a requirement of the ISM Code is true.

Explanation
The Safety Management System (SMS) does require compliance with mandatory rules and regulations, not just the use of the ISM Code. The SMS is a comprehensive framework that organizations use to manage safety in their operations. It includes processes, procedures, and policies that ensure compliance with applicable laws, regulations, and industry standards. The ISM Code is a specific set of regulations that focus on the safe management and operation of ships. While the ISM Code is an important component of the SMS, it is not the only requirement. Therefore, the statement that the SMS only requires the use of the ISM Code is false.

Explanation
The statement indicates that the validity of the Document of Compliance is verified every year. This suggests that the document needs to be reviewed and confirmed to be up to date and compliant on an annual basis. Therefore, the answer is true, as the statement implies that the Document of Compliance is subject to annual verification.

Explanation
You can only recommend an external audit in this situation. As a result of major non-conformities found in the SMS during a Port State Control exam, it is necessary to audit the vessel's SMS. However, the decision to conduct an external audit is not within your authority to require. Instead, you can suggest or recommend an external entity to perform the audit, leaving the final decision up to the relevant parties involved.

Explanation
Chapter IX of SOLAS (Safety of Life at Sea) requires that ships comply with the ISM (International Safety Management) Code. The ISM Code provides an international standard for the safe management and operation of ships and for the prevention of pollution. It sets out guidelines and procedures for the implementation of a safety management system onboard ships, ensuring that the shipowners and operators have effective policies and procedures in place to ensure the safety of the crew, passengers, and the environment. Compliance with the ISM Code is mandatory for all ships engaged in international voyages.

Explanation
In the given statement, it is mentioned that the Designated Person (DP) can be designated by the Master or in some exceptional circumstances. However, it is not true that the Master can act as the DP. The DP is a separate role designated to ensure compliance with certain regulations and to oversee the safety and environmental aspects of a vessel. While the Master may have certain responsibilities and authority, they cannot fulfill the role of the DP. Therefore, the correct answer is False.

Explanation
An Interim Document of Compliance is a temporary certification that confirms a vessel's compliance with certain safety and security standards. It is issued for a specific period until a full Document of Compliance can be obtained. In this case, the correct answer is 12 months, indicating that an Interim Document of Compliance is valid for a year before it needs to be renewed or replaced with a full Document of Compliance.

Explanation
The statement suggests that the Master should wait until he is relieved to address any deficiencies with shore-based management. However, this is not true. The Master has a responsibility to promptly report and address any deficiencies to ensure the safety and efficiency of the company's operations. Waiting until being relieved could potentially lead to further complications or risks. Therefore, the correct answer is False.

Explanation
An Interim Safety Management Certificate is valid for up to 6 months. However, in special circumstances, this validity period may be extended.