DFAS handles the accounting processes at base level.
Structure within each field site is mostly standardized, but may vary at some locations.
DFAS was activated to reduce costs and improve the overall quality of DOD financial management.
FMA handles the accounting processes at base level serves as a liaison between the base organizations and DFAS.
Reports and Analysis.
The Acquisition Division.
Finance andAccounting
The Security Processing Division.
ESP code.
Allotment code.
Budget activity code.
Appropriation symbol.
Step 1.
Step 3.
Step 5.
Step 6.
Trust.
Deposit.
General.
Revolving.
ESP.
EEIC.
Sales.
ADSN.
Budget project.
Budget program.
Budget subproject.
Budget program activity code.
Goods are received.
Payment is received.
Payment is requested.
Service is requested.
An obligation stage.
An expenditure stage.
A disbursement stage.
A commitment stage.
AEP.
COO.
UOO.
AEU.
General Accounting and Finance System (GAFS) as unfilled customer orders (UFCO).
GAFS as filled orders uncollected (FOU).
Standard Base Supply System (SBSS) as UFCO.
SBSS as FOU.
Identify whether funds are at the commitment or obligation stage.
Determine the type of accounting your working with.
Ensure that funds are loaded into the correct stage.
Start with disbursement accounting
Step 1
Step 2
Step 3
Step 4
Immediate access storage.
Permanent storage.
Temporary storage.
Off-line storage.
Find summary record (FSR).
Control summary record (CSR).
Program summary record (PSR).
Document summary record (DSR).
Find summary record (FSR).
Control summary record (CSR).
Program summary record (PSR).
Document summary record (DSR).
Standard Procurement System (SPS).
Integrated Accounts Payable System (IAPS).
Automated Business Services Systems (ABSS).
General Accounting and Finance System (GAFS).
ICI
SPS
SMAS
ATRAS
Defense Enterprise Accounting and Management System (DEAMS).
Obligation Adjustment Reporting System (OARS).
Automated Business Services System (ABSS).
Centralized Disbursing System (CDS).
Add the line items.
Route the document.
Add the line of accounting.
Add the administrative data.
The contracting official.
The certifying official.
The resource advisor.
The approver.
Approver; resource advisor; certifying official.
Resource advisor; approver; certifying official.
Certifying official; approver; resource advisor.
Certifying official; resource advisor; approver.
Deputy Disbursing Officer (DDO).
Director of Operations (DO).
Resource Advisor (RA).
Comptroller.
Budget officer.
Certifying official.
Contracting officer.
Resource advisor (RA).
Input.
Reject.
Override.
Advance.
Any need an organization has in the next 3 years.
Any need the organization will have in the next fiscal year.
The need is limited to only what the organization can use in the next 30 days.
A bona fide need for goods or services in the fiscal year the funds are issued for.
AF Form 9.
AF Form 616.
AF Form 4009.
DD Form 448.
Line Items button.
Insert Record button.
Acct Class button.
Route button.
SF 1449.
SF 1442.
SF 1034.
DD Form 448–2.
Base Civil Engineering.
Operating location.
Requesting activity.
Performing activity.
Requesting activity
Performing activity.
Army Corp of Engineers.
Agency providing the material.
Housing Management Officer.
Travel Management Office.
Civil Engineer Office.
No approval required.
Purchase order.
Receiving report.
Commitment document.
Annual budget authority.
AEU.
AEP
UOO.
FCOC.
AF Form 616.
DD Form 819.
AF Form 821.
DD Form 1155.
Disregard discounts.
Pay interest penalties.
Request an extension.
Pay as close to the due date as possible.
Negotiating discounts.
Electronic funds transfer.
Taking discounts when offered.
Making payments within a 7 day window.
3 day window.
7 day window.
5 days before the due date.
Between the 24th and 30th of the month.
Certify the document.
Check the description block.
Record the obligation in GAFS.
Reject it back if the description is missing.
None
De-obligate the MORD yourself.
Request DFAS process reversal of MORD greater than 90 days.
Request documentation from RA and organizational commander.
Reconcile your purchases.
Notify your billing official.
Update your personal tracking form.
Update Access Online with each purchased.
90 percent file.
Base file.
O&M file.
Master file.
Forward to the Defense Finance and Accounting System (DFAS).
Forward to the Financial Management Analysis (FMA).
File them, copies are sent to all applicable offices.
Review and return to sender with your concurrence.
ODL.
DAL
DASL.
OBL/AL.
STHL.
DASL.
GOO.
ODL.
DD Form 1131.
SF Form 1080.
SF Form 1034.
AF Form 819.
DD Form 1131 and SF 1034.
DD Form 1131 and SF 1080.
AF Form 819 and SF 1080.
AF Form 819 and DD Form 1131.
Any amount still owed.
The voucher series starting with P.
All of the information on the billing document.
Complete accounting classification being credited.
Nothing.
Process a write-off.
Contact a collection agency.
Follow-up with the customer.
External reporting to parties outside the company.
Providing information for internal management.
Using information to make decisions.
The discipline of accounting.
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