Book 2 Volume 1
- 1.
What is the major difference between the responsibilities of the Financial Management Analysis (FMA) and the Defense Finance and Accounting Service (DFAS)?
- A.
DFAS handles the accounting processes at base level.
- B.
Structure within each field site is mostly standardized, but may vary at some locations.
- C.
DFAS was activated to reduce costs and improve the overall quality of DOD financial management.
- D.
FMA handles the accounting processes at base level serves as a liaison between the base organizations and DFAS.
Correct Answer
D. FMA handles the accounting processes at base level serves as a liaison between the base organizations and DFAS. -
- 2.
Overall responsibility for obligation accounting is maintained by
- A.
Reports and Analysis.
- B.
The Acquisition Division.
- C.
Finance andAccounting
- D.
The Security Processing Division.
Correct Answer
C. Finance andAccounting -
- 3.
All accounting classifications must contain at least the accounting and disbursing station number (ADSN) and the
- A.
ESP code.
- B.
Allotment code.
- C.
Budget activity code.
- D.
Appropriation symbol.
Correct Answer
D. Appropriation symbol. -
- 4.
Which step in determining the elements of the accounting classification tells you to ensure the accounting station number is noted?
- A.
Step 1.
- B.
Step 3.
- C.
Step 5.
- D.
Step 6.
Correct Answer
C. Step 5. -
- 5.
Which funds are established to record collections for no year and clearing accounts?
- A.
Trust.
- B.
Deposit.
- C.
General.
- D.
Revolving.
Correct Answer
B. Deposit. -
- 6.
Which code identifies what is being purchased?
- A.
ESP.
- B.
EEIC.
- C.
Sales.
- D.
ADSN.
Correct Answer
B. EEIC. -
- 7.
What code is the first subdivision of the accounting classification below the appropriation level and always starts with the letter "P"?
- A.
Budget project.
- B.
Budget program.
- C.
Budget subproject.
- D.
Budget program activity code.
Correct Answer
B. Budget program. -
- 8.
The disbursement accounting process begins when
- A.
Goods are received.
- B.
Payment is received.
- C.
Payment is requested.
- D.
Service is requested.
Correct Answer
D. Service is requested. -
- 9.
When a requirement is known but a firm price is not, an administrative reservation of funds is processed and is also known as
- A.
An obligation stage.
- B.
An expenditure stage.
- C.
A disbursement stage.
- D.
A commitment stage.
Correct Answer
D. A commitment stage. -
- 10.
Which stage of accounting liquidates the obligation?
- A.
AEP.
- B.
COO.
- C.
UOO.
- D.
AEU.
Correct Answer
A. AEP. -
- 11.
After receiving utilities estimates from Civil Engineering (CE), the Defense Finance and Accounting Service (DFAS) enters the estimate into
- A.
General Accounting and Finance System (GAFS) as unfilled customer orders (UFCO).
- B.
GAFS as filled orders uncollected (FOU).
- C.
Standard Base Supply System (SBSS) as UFCO.
- D.
SBSS as FOU.
Correct Answer
A. General Accounting and Finance System (GAFS) as unfilled customer orders (UFCO). -
- 12.
What is the first step in identifying the stages of accounting?
- A.
Identify whether funds are at the commitment or obligation stage.
- B.
Determine the type of accounting your working with.
- C.
Ensure that funds are loaded into the correct stage.
- D.
Start with disbursement accounting
Correct Answer
B. Determine the type of accounting your working with. -
- 13.
When identifying the stages of accounting for obligations, which step directs you to ensure that funds are at the proper disbursement stage?
- A.
Step 1
- B.
Step 2
- C.
Step 3
- D.
Step 4
Correct Answer
C. Step 3 -
- 14.
The General Accounting and Finance System (GAFS) uses internal files to track funds and stores them on a magnetic disk, this storage is also called
- A.
Immediate access storage.
- B.
Permanent storage.
- C.
Temporary storage.
- D.
Off-line storage.
Correct Answer
A. Immediate access storage. -
- 15.
Which record is not established at the beginning of the fiscal year?
- A.
Find summary record (FSR).
- B.
Control summary record (CSR).
- C.
Program summary record (PSR).
- D.
Document summary record (DSR).
Correct Answer
D. Document summary record (DSR). -
- 16.
Each combination of element of expense/investment code (EEIC) and responsibility center/cost center (RC/CC) codes requires a separate
- A.
Find summary record (FSR).
- B.
Control summary record (CSR).
- C.
Program summary record (PSR).
- D.
Document summary record (DSR).
Correct Answer
C. Program summary record (PSR). -
- 17.
Which system was designed to automate the accounts payable process?
- A.
Standard Procurement System (SPS).
- B.
Integrated Accounts Payable System (IAPS).
- C.
Automated Business Services Systems (ABSS).
- D.
General Accounting and Finance System (GAFS).
Correct Answer
B. Integrated Accounts Payable System (IAPS). -
- 18.
What is the link between the Integrated Accounts Payable System (IAPS) and the General Accounting and Finance System (GAFS)?
- A.
ICI
- B.
SPS
- C.
SMAS
- D.
ATRAS
Correct Answer
A. ICI -
- 19.
What system is used to approve upward adjustments to expired and cancelled appropriations?
- A.
Defense Enterprise Accounting and Management System (DEAMS).
- B.
Obligation Adjustment Reporting System (OARS).
- C.
Automated Business Services System (ABSS).
- D.
Centralized Disbursing System (CDS).
Correct Answer
B. Obligation Adjustment Reporting System (OARS). -
- 20.
What is the next step after an Automated Business Services System (ABSS) user selects the form type?
- A.
Add the line items.
- B.
Route the document.
- C.
Add the line of accounting.
- D.
Add the administrative data.
Correct Answer
D. Add the administrative data. -
- 21.
Who is the final financial individual in the Automated Business Services System (ABSS) routing process?
- A.
The contracting official.
- B.
The certifying official.
- C.
The resource advisor.
- D.
The approver.
Correct Answer
B. The certifying official. -
- 22.
What are the steps of processing a document in the Automated Business Services System (ABSS)?
- A.
Approver; resource advisor; certifying official.
- B.
Resource advisor; approver; certifying official.
- C.
Certifying official; approver; resource advisor.
- D.
Certifying official; resource advisor; approver.
Correct Answer
A. Approver; resource advisor; certifying official. -
- 23.
Who appoints the certifying official in writing?
- A.
Deputy Disbursing Officer (DDO).
- B.
Director of Operations (DO).
- C.
Resource Advisor (RA).
- D.
Comptroller.
Correct Answer
D. Comptroller. -
- 24.
Who is held pecuniary liable for erroneous payments?
- A.
Budget officer.
- B.
Certifying official.
- C.
Contracting officer.
- D.
Resource advisor (RA).
Correct Answer
B. Certifying official. -
- 25.
What type of codes will allow instant input of financial transactions?
- A.
Input.
- B.
Reject.
- C.
Override.
- D.
Advance.
Correct Answer
C. Override. -
- 26.
What need should be met when commitments for annual appropriations are incurred?
- A.
Any need an organization has in the next 3 years.
- B.
Any need the organization will have in the next fiscal year.
- C.
The need is limited to only what the organization can use in the next 30 days.
- D.
A bona fide need for goods or services in the fiscal year the funds are issued for.
Correct Answer
D. A bona fide need for goods or services in the fiscal year the funds are issued for. -
- 27.
Which commitment document is used to designate the accounting classification for charges by the cardholders within the various organizations on base?
- A.
AF Form 9.
- B.
AF Form 616.
- C.
AF Form 4009.
- D.
DD Form 448.
Correct Answer
C. AF Form 4009. -
- 28.
When adding commitment documents in the Automated Business Services System (ABSS) and you want to add the unit of issue and quantity you can click on the
- A.
Line Items button.
- B.
Insert Record button.
- C.
Acct Class button.
- D.
Route button.
Correct Answer
A. Line Items button. -
- 29.
What document would you use for construction projects exceeding $100,000?
- A.
SF 1449.
- B.
SF 1442.
- C.
SF 1034.
- D.
DD Form 448–2.
Correct Answer
B. SF 1442. -
- 30.
Who determines the category for a Military Interdepartmental Purchase Request (MIPR)?
- A.
Base Civil Engineering.
- B.
Operating location.
- C.
Requesting activity.
- D.
Performing activity.
Correct Answer
D. Performing activity. -
- 31.
With a direct cite category II Military Interdepartmental Purchase Request (MIPR), who funds the cost for material or services provided?
- A.
Requesting activity
- B.
Performing activity.
- C.
Army Corp of Engineers.
- D.
Agency providing the material.
Correct Answer
A. Requesting activity -
- 32.
Who authorizes and approves the AF Form 150 for do-it-yourself (DITY) moves?
- A.
Housing Management Officer.
- B.
Travel Management Office.
- C.
Civil Engineer Office.
- D.
No approval required.
Correct Answer
A. Housing Management Officer. -
- 33.
What document is considered evidence of financial liability?
- A.
Purchase order.
- B.
Receiving report.
- C.
Commitment document.
- D.
Annual budget authority.
Correct Answer
B. Receiving report. -
- 34.
A receiving report represents what stage of accounting?
- A.
AEU.
- B.
AEP
- C.
UOO.
- D.
FCOC.
Correct Answer
A. AEU. -
- 35.
What form is used to provide the vendor an opportunity to release the government from any obligation?
- A.
AF Form 616.
- B.
DD Form 819.
- C.
AF Form 821.
- D.
DD Form 1155.
Correct Answer
C. AF Form 821. -
- 36.
The Prompt Payment Act (PPA) requires federal agencies to make payments on time, if payments are late what should be done?
- A.
Disregard discounts.
- B.
Pay interest penalties.
- C.
Request an extension.
- D.
Pay as close to the due date as possible.
Correct Answer
B. Pay interest penalties. -
- 37.
Cash management is a part of the Prompt Payment Act (PPA); what is a function of cash management?
- A.
Negotiating discounts.
- B.
Electronic funds transfer.
- C.
Taking discounts when offered.
- D.
Making payments within a 7 day window.
Correct Answer
B. Electronic funds transfer. -
- 38.
Although you must make payments within prescribed terms, payments must also be paid within what window?
- A.
3 day window.
- B.
7 day window.
- C.
5 days before the due date.
- D.
Between the 24th and 30th of the month.
Correct Answer
B. 7 day window. -
- 39.
When validating a Miscellaneous Obligation Reimbursement Document (MORD) from a funding activity, what do you do after you review the data for validity and accuracy?
- A.
Certify the document.
- B.
Check the description block.
- C.
Record the obligation in GAFS.
- D.
Reject it back if the description is missing.
Correct Answer
B. Check the description block. -
- 40.
Should a resource advisor (RA) fail to submit supporting documentation to support a Miscellaneous Obligation Reimbursement Document (MORD) what step to you take?
- A.
None
- B.
De-obligate the MORD yourself.
- C.
Request DFAS process reversal of MORD greater than 90 days.
- D.
Request documentation from RA and organizational commander.
Correct Answer
C. Request DFAS process reversal of MORD greater than 90 days. -
- 41.
When using the Government Purchase Card (GPC), what is the first step you take after you’ve made a purchase?
- A.
Reconcile your purchases.
- B.
Notify your billing official.
- C.
Update your personal tracking form.
- D.
Update Access Online with each purchased.
Correct Answer
D. Update Access Online with each purchased. -
- 42.
Which is the file created for the Tri-Annual Review (TAR) at the start of each review, requires validation by the bases, and is due at the mid-point of the review?
- A.
90 percent file.
- B.
Base file.
- C.
O&M file.
- D.
Master file.
Correct Answer
B. Base file. -
- 43.
As a resource advisor (RA), if you accepted a Military Interdepartment Purchase Request (MIPR) as a Category 2, what actions do you take after you receive the obligation documents?
- A.
Forward to the Defense Finance and Accounting System (DFAS).
- B.
Forward to the Financial Management Analysis (FMA).
- C.
File them, copies are sent to all applicable offices.
- D.
Review and return to sender with your concurrence.
Correct Answer
B. Forward to the Financial Management Analysis (FMA). -
- 44.
Which general accounting and finance system listing identifies all open document summary records in the BQ system?
- A.
ODL.
- B.
DAL
- C.
DASL.
- D.
OBL/AL.
Correct Answer
A. ODL. -
- 45.
When travelers do not file their travel vouchers in time, the order they traveled on will show up as outstanding on what report?
- A.
STHL.
- B.
DASL.
- C.
GOO.
- D.
ODL.
Correct Answer
C. GOO. -
- 46.
What form is prepared after a vendor sends in a check for an overpayment?
- A.
DD Form 1131.
- B.
SF Form 1080.
- C.
SF Form 1034.
- D.
AF Form 819.
Correct Answer
A. DD Form 1131. -
- 47.
What two forms are commonly used for collections after customers send in their payment to the Defense Finance and Accounting Service (DFAS)?
- A.
DD Form 1131 and SF 1034.
- B.
DD Form 1131 and SF 1080.
- C.
AF Form 819 and SF 1080.
- D.
AF Form 819 and DD Form 1131.
Correct Answer
B. DD Form 1131 and SF 1080. -
- 48.
What must be included in the collection voucher, Department of Defense (DD) Form 1131?
- A.
Any amount still owed.
- B.
The voucher series starting with P.
- C.
All of the information on the billing document.
- D.
Complete accounting classification being credited.
Correct Answer
D. Complete accounting classification being credited. -
- 49.
If the US Treasury determines that collection is not possible when working delinquent accounts receivable, what does the debt collection do?
- A.
Nothing.
- B.
Process a write-off.
- C.
Contact a collection agency.
- D.
Follow-up with the customer.
Correct Answer
B. Process a write-off. -
- 50.
Financial accounting is concerned with
- A.
External reporting to parties outside the company.
- B.
Providing information for internal management.
- C.
Using information to make decisions.
- D.
The discipline of accounting.
Correct Answer
A. External reporting to parties outside the company. -
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Mar 21, 2022Quiz Edited by
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