Mcg Sharepoint 2007 Poweruser Test

1. It's very easy to move sub-sites between different top level departmental site collections so I don't really need to consider the best place to create a new site.

True

False

Though it is possible to move sub-sites from one site collection to another it will involve IT intervention and may be time consuming or error prone especially if the content is large. Making a location decision based on the guidelines in the MCG SharePoint Governance plan will save time in the long run and help keep SharePoint organized.

Explanation

Though it is possible to move sub-sites from one site collection to another it will involve IT intervention and may be time consuming or error prone especially if the content is large. Making a location decision based on the guidelines in the MCG SharePoint Governance plan will save time in the long run and help keep SharePoint organized.

2. A user who is a member of the site's visitor group has _________ access.

Full Control

Design

Contribute

Read

Visitors have read access

Explanation

Visitors have read access

3. Container for SharePoint sites, which exists within a specific content database. This contains a top-level site and optional child sites.

Site Collection

Library

List

A site collection is a container for SharePoint sites that exists within a specific content database. It includes a top-level site and can also have optional child sites. This means that multiple sites can be grouped together under a site collection, allowing for easier management and organization of content within SharePoint.

Explanation

A site collection is a container for SharePoint sites that exists within a specific content database. It includes a top-level site and can also have optional child sites. This means that multiple sites can be grouped together under a site collection, allowing for easier management and organization of content within SharePoint.

4. Only a site owner with full control can create a new sub-site because the ability to manage permissions for the new site is required in order to create new sites. Therefore it is important to have a good understanding of SharePoint permissions if you require the ability to create new sub-sites.

True

False

This is true; only Site Owners with Full Control may create sub-sites.

Explanation

This is true; only Site Owners with Full Control may create sub-sites.

5. A user in a site's members group has _________access.

Full Control

Design

Contribute

Read

Members have contribute access

Explanation

Members have contribute access

6. When you choose to use unique permissions when creating a site you are prompted to create SharePoint groups to control access to the new site. By default three groups will be created for Site Owners who have full control, Site Members who have contribute access, and Visitors who have read only access. At this time you may choose to populate these groups with users or use groups that already exist in the site collection instead.

True

False

This is the behavior of new site creation. Since permission management is necessary when creating a new site full control of the parent site is required to perform new site creation. In addition to using SharePoint groups Active Directory groups may be used to control access to SharePoint sites and content.

Explanation

This is the behavior of new site creation. Since permission management is necessary when creating a new site full control of the parent site is required to perform new site creation. In addition to using SharePoint groups Active Directory groups may be used to control access to SharePoint sites and content.

7. SharePoint 2007 does not allow permissions to be applied to folders in a document library or individual items in a document library.

True

False

In SharePoint 2007 unique permissions may be defined on specific items in a list or document library, not just at the document library level. This is a change since SharePoint 2003.

Explanation

In SharePoint 2007 unique permissions may be defined on specific items in a list or document library, not just at the document library level. This is a change since SharePoint 2003.

8. A user who has designer access can directly manage permissions of a site.

True

False

Only site Owners with Full Control of the site may alter permissions.

Explanation

Only site Owners with Full Control of the site may alter permissions.

9. Designer access does not permit a user to manage security of document libraries.

True

False

All permission management requires Full Control, however the user may have full control of a document library but less access to the site, this would involve breaking permission inheritance at the document library level and granting the user additional permissions for the document library itself.

Explanation

All permission management requires Full Control, however the user may have full control of a document library but less access to the site, this would involve breaking permission inheritance at the document library level and granting the user additional permissions for the document library itself.

10. Really Simple Syndication or RSS feeds can be used to aggregate content from one site to another using the RSS web part. In SharePoint 2007 it is possible to enable RSS feeds for lists, searches and more.

True

False

RSS is a very useful tool for aggregating content. In SharePoint 2007 almost all objects may have RSS feeds enabled.

Explanation

RSS is a very useful tool for aggregating content. In SharePoint 2007 almost all objects may have RSS feeds enabled.

11. You are the Web Designer for your departments Microsoft Office SharePoint Server Site. You are asked by your manager to create a new Team Site for a Team that will be developing new technology that will be used specifically for a US Military application. The new site will contain a document library whose content is sensitive and your manager says it is a requirement that an audit log be created of anyone who views the documents stored in the library. How would you enable this function?

Go to the Document Library Settings and click on Information Management Policy Settings, Select Define a Policy, Provide an Administrative Description and Policy Statement, Check 'Enable Auditing' and check 'Opening or downloading documents, viewing items in lists, or viewing item properties'.

Go to the Document Library Settings and click on Information Management Policy Settings, enable 'Use a Site Collection Policy' and Select the 'Audit All Actions' predefined template.

This functionality is not available in MOSS 2007.

You may define Information Management Policies to govern settings of features such as labels, auditing, content expiration and bar codes.

Explanation

You may define Information Management Policies to govern settings of features such as labels, auditing, content expiration and bar codes.

12. A collection of Columns grouped together to define an item that you would like to store.

Library

Content Type

Web Part

A content type is a collection of columns grouped together to define an item that you would like to store. It allows you to define the structure and metadata of an item, such as its fields and properties. By creating a content type, you can easily organize and manage different types of content within a library or a site. This helps to ensure consistency and standardization in the way information is stored and displayed.

Explanation

A content type is a collection of columns grouped together to define an item that you would like to store. It allows you to define the structure and metadata of an item, such as its fields and properties. By creating a content type, you can easily organize and manage different types of content within a library or a site. This helps to ensure consistency and standardization in the way information is stored and displayed.

13. You are the Web Designer for your departmental site. You need to create a Team Site for a new Product Strategy Team. The Team site requires special permissions. You begin to create a new site. What radio button do you select to define a new set of permissions for the new site?

Break permission inheritance on site creation

Use unique permissions

Use same permissions as parent site

By selecting the 'Use Unique Permissions' radio button you break inheritance of permissions from the parent site.

Explanation

By selecting the 'Use Unique Permissions' radio button you break inheritance of permissions from the parent site.

14. Container for holding documents, pictures, lists, discussions.

Library

Content Type

Web Part

A library is a container that can hold various types of content such as documents, pictures, lists, and discussions. It is a centralized location where users can store and organize their files and collaborate with others. Libraries provide features like versioning, check-in/check-out, and permissions, making it easier to manage and control access to the content stored within them.

Explanation

A library is a container that can hold various types of content such as documents, pictures, lists, and discussions. It is a centralized location where users can store and organize their files and collaborate with others. Libraries provide features like versioning, check-in/check-out, and permissions, making it easier to manage and control access to the content stored within them.

15. You are a Web Designer for your departments SharePoint site. Your department is required to keep copies of transmittals that are sent to vendors. Your department manager would like to eliminate the need to store the paper copies of these files. Since you print the document you already have an electronic copy of the document. You decide to store the electronic files in PDF format within SharePoint. You need to create a new document library in which of your departmental site collections?

Home

Teams

Records

The Records Site Collections are intended to be used for housing document libraries whose content is expected to grow over time, think of it like your filing room.

Explanation

The Records Site Collections are intended to be used for housing document libraries whose content is expected to grow over time, think of it like your filing room.

16. You’ve just created the document library within Microsoft Office SharePoint Server that will store your transmittals. Your manager indicates that your department is required to store these documents for 7 years after they have been created. How would you enable expiration of content to delete these documents after that period of time?

Go to the Document Library Settings and click on Information Management Policy Settings, Enable 'Use a Site Collection Policy' and Select the 'Delete content after 7 Years' pre-defined template.

Go to the Document Library Settings and click on Information Management Policy Settings, Select Define a Policy, Provide an Administrative Description and Policy Statement, Check 'Enable Expiration' and Select 'Created + 7 Years'.

Go to the Document Library Settings and click Workflow Settings, Create a new content expiration workflow that will automatically delete content that is 7 years old.

You may define Information Management Policies to govern settings of features such as labels, auditing, content expiration and bar codes.

Explanation

You may define Information Management Policies to govern settings of features such as labels, auditing, content expiration and bar codes.

17. What is the minimum level of access required to create a new document library?

Contribute

Design

Full Control

Designers may create new lists and libraries but cannot alter permissions on any items.

Explanation

Designers may create new lists and libraries but cannot alter permissions on any items.

18. If you disable version in a document library that has versioned items all previous versions will be lost

True

False

When versioning is disabled all previous versions are lost, so this should not be changed without considering the consequences.

Explanation

When versioning is disabled all previous versions are lost, so this should not be changed without considering the consequences.

19. These are containers in which SharePoint stores data. Pretty much everything in SharePoint is stored in some type of...

Site

Library

List

Lists are containers in which SharePoint stores data. They are used to organize and manage information in a structured manner. Lists can be customized to include different types of columns and can be used to store various types of data such as documents, tasks, events, and contacts. Users can add, edit, and delete items in a list, making it a versatile tool for data storage and management in SharePoint.

Explanation

Lists are containers in which SharePoint stores data. They are used to organize and manage information in a structured manner. Lists can be customized to include different types of columns and can be used to store various types of data such as documents, tasks, events, and contacts. Users can add, edit, and delete items in a list, making it a versatile tool for data storage and management in SharePoint.

20. A user with _________ access can view, add, update, delete, approve, and customize a site.

Full Control

Design

Contribute

Read

Design access grants the ability to perform these operations. Design grants access to perform all operations except those involving permission management.

Explanation

Design access grants the ability to perform these operations. Design grants access to perform all operations except those involving permission management.

21. This is a container for child sites, pages, and content such as lists and document libraries

Site Collection

Web Part

Site

A site is a container for child sites, pages, and content such as lists and document libraries. It is a fundamental building block in SharePoint where users can create, organize, and manage their content. Sites allow users to collaborate, share information, and work on projects together. They provide a structured and organized environment for storing and accessing various types of content.

Explanation

A site is a container for child sites, pages, and content such as lists and document libraries. It is a fundamental building block in SharePoint where users can create, organize, and manage their content. Sites allow users to collaborate, share information, and work on projects together. They provide a structured and organized environment for storing and accessing various types of content.

22. Your department has decided to store Training Instructions which require approval within SharePoint. You create a new document library in what area for these official, approved documents.

Departmental Home Site

Departmental Teams Site

Departmental Records Site

Official documents such as policies, work instructions, training instructions, procedures should be house in the departmental home site collection.

Explanation

Official documents such as policies, work instructions, training instructions, procedures should be house in the departmental home site collection.