Keyboarding: Access And Hotkeys

2.

Can you use information that you put in an access database in other office programs like word?

Yes
No

Correct Answer

A. Yes

Explanation

Access databases can be used in other Office programs like Word by using the import feature. This allows data from the Access database to be imported into Word documents, enabling users to incorporate and manipulate the data within their Word files. Therefore, information stored in an Access database can be easily utilized in other Office programs.

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1

3.

When would be an appropriate time to use the mail merge command

When you were sending out one personalized letter
When you were sending out a lot of letters and you have the information in a database
When you do not know the addresses of those that you are sending letters to
When you want to use their full name and not a nickname

Correct Answer

A. When you were sending out a lot of letters and you have the information in a database

Explanation

An appropriate time to use the mail merge command is when you are sending out a lot of letters and you have the information in a database. This feature allows you to merge the information from the database into the letters, creating personalized letters for each recipient. It saves time and effort compared to manually typing or copying the information into each letter individually.

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4.

Which of these is NOT an advantage of using a form when entering data from a table

It allows you to enter information in a less cluttered way
It allows you to design a more user friendly way to enter data with it's own background
It allows you to enter information of many different records at the same time in a huge table
It allows you to create a form in a way that could be printed in an organized way with one person per form.

Correct Answer

A. It allows you to enter information of many different records at the same time in a huge table

Explanation

Using a form when entering data from a table does not allow you to enter information of many different records at the same time in a huge table. Forms are designed to enter information for one record at a time, providing a more organized and user-friendly way of data entry. This helps in reducing clutter and allows for a more focused and efficient data input process. Additionally, forms can be designed with their own background and can be printed in an organized manner, ensuring that each form corresponds to one person.

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5.

If you wanted to take a screen shot of your machine, what would you press on the keyboard to copy the screen onto clipboard?

F3
F1
Print Screen
Shift-F9

Correct Answer

A. Print Screen

Explanation

Pressing the Print Screen key on the keyboard allows you to take a screenshot of your machine and copy it onto the clipboard. This key captures the entire screen and saves it as an image, which can then be pasted into other applications or documents.

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6.

To pull down a menu such as 'File' the key you should first hit is...

Alt
Tab
Ctrl
Shift

Correct Answer

A. Alt

Explanation

To pull down a menu such as 'File', the key you should first hit is Alt. This is because the Alt key is commonly used as a modifier key in combination with other keys to activate menu options or perform specific actions within a program. By pressing Alt, the user can access the menu bar at the top of the application window and navigate through the available menu options.

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7.

Is it possible to specify what kind of data you allow in a database?

Yes
No

Correct Answer

A. Yes

Explanation

Yes, it is possible to specify what kind of data you allow in a database. This can be done through the use of data types and data constraints. Data types define the format and size of the data that can be stored in a particular column of a database table. For example, a column can be defined as an integer data type, which means it can only store whole numbers. Data constraints, on the other hand, define rules or conditions that the data must meet in order to be stored in the database. This allows for the enforcement of data integrity and ensures that only valid data is stored in the database.

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8.

Alt-Ctrl-Delete...

Shuts down the computer
Brings up the login screen or the task manager, depending on how the computer is setup.
Saves your current document
Deletes your current document

Correct Answer

A. Brings up the login screen or the task manager, depending on how the computer is setup.

Explanation

Alt-Ctrl-Delete is a keyboard shortcut that is commonly used in Windows operating systems. When pressed, it brings up the login screen or the task manager, depending on the computer's setup. This shortcut is often used to lock the computer, switch users, or access the task manager to close unresponsive programs or monitor system performance. It does not shut down the computer, save or delete the current document.

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Keyboarding: Access And Hotkeys

Alt-Tab is the command for...

Quiz Preview

Can you use information that you put in an access database in other office programs like word?

When would be an appropriate time to use the mail merge command

Which of these is NOT an advantage of using a form when entering data from a table

If you wanted to take a screen shot of your machine, what would you press on the keyboard to copy the screen onto clipboard?

To pull down a menu such as 'File' the key you should first hit is...

Is it possible to specify what kind of data you allow in a database?

Alt-Ctrl-Delete...