Cdia Plus Certification Quiz

Explanation
The most suitable alternate scalable solution for SCU to capture faxes for storage after they arrive and are printed would be FCS (Fax Capture System). FCS is specifically designed to capture, store, and manage fax documents efficiently. It can handle large volumes of incoming faxes, ensuring that they are securely stored and easily accessible when needed. This solution would help SCU streamline their fax management process, improve document organization, and enhance overall productivity.

Explanation
Samuel credit union is utilizing a Virtual Private Network (VPN) to give their employees access to documents on the work network from the Internet. A VPN allows for secure and encrypted communication over a public network, such as the Internet, by creating a private network connection. This ensures that the employees can access the documents safely and securely, without the risk of unauthorized access or data breaches.

Explanation
The correct answer is Fixed price. In a RTP for EDM solution, the client requires the total cost for both goods and services. Fixed price model refers to a pricing strategy where the cost is predetermined and remains constant regardless of the actual effort or resources utilized. This means that the client will be charged a fixed amount for the goods and services provided, regardless of the actual time or materials used.

Explanation
EDM stands for Electronic Document Management. This refers to the process of managing and organizing electronic documents within an organization. It involves the creation, storage, retrieval, and distribution of digital documents in a systematic and efficient manner. EDM systems help streamline document workflows, improve collaboration, and ensure data security. They eliminate the need for physical storage, reduce paper waste, and enhance overall productivity. Therefore, Electronic Document Management is the most appropriate and accurate explanation for the acronym EDM.

Explanation
DMS, which stands for Directory Management System, requires retrieval of user information from servers. To support this functionality, it should use the LDAP (Lightweight Directory Access Protocol) protocol. LDAP is specifically designed for accessing and managing directory information, making it the most suitable protocol for DMS to retrieve user information from servers. SDAP, SNMP, and SMTP are not designed for this purpose, making them incorrect choices.

Explanation
The correct answer is "Formal" because the process of nightly backup and monthly disposal of documents is systematic and follows a set of predetermined rules and procedures. It is a structured approach to records storage management, ensuring that important data is regularly backed up and unnecessary documents are disposed of in a timely manner. This formal process helps maintain organization and efficiency in managing records.

Explanation
When determining security requirements for documents, compliance regulations play a crucial role. Compliance regulations refer to the legal and industry-specific guidelines that organizations must adhere to in order to protect sensitive information and maintain data privacy. These regulations outline the necessary security measures, such as encryption, access controls, and data retention policies, that need to be implemented to ensure compliance. Therefore, considering compliance regulations is essential in order to meet legal obligations and safeguard the confidentiality, integrity, and availability of documents.

Explanation
SCU Insurance, as a subsidiary of Samuel Credit Unions, needs to eliminate paper due to risk management. Going paperless can help reduce the risk of losing or misplacing important documents, as well as enhance data security and privacy. By digitizing their operations, SCU Insurance can ensure better protection of sensitive customer information and mitigate potential risks associated with paper-based processes.

Explanation
HSM stands for Hierarchical Storage Management, which refers to a data storage technique that manages data across different storage tiers based on its usage and importance. This technique involves automatically moving data between high-performance storage and lower-cost storage options, such as tape or cloud storage, based on predefined policies. By doing so, HSM optimizes storage resources and ensures that frequently accessed data is readily available while less frequently accessed data is stored in more cost-effective storage options.

Explanation
When selecting a scanner for office use, it is important to consider the interface, resolution, and paper handling capabilities of the device. The interface determines how the scanner connects to the computer, so it is crucial to ensure compatibility. The resolution refers to the quality and clarity of the scanned images, so a higher resolution is preferable for office use. Paper handling capabilities are important for efficient scanning, as the scanner should be able to handle different sizes and types of documents. Therefore, considering these factors will help in selecting the right scanner for office use.