CDIA Plus Certification Quiz

2.

What does EDM stand for

Email Document Management
Electronic Domain Management
Email Domain Management
Electronic Document Management

Correct Answer

A. Electronic Document Management

Explanation

EDM stands for Electronic Document Management. This refers to the process of managing and organizing electronic documents within an organization. It involves the creation, storage, retrieval, and distribution of digital documents in a systematic and efficient manner. EDM systems help streamline document workflows, improve collaboration, and ensure data security. They eliminate the need for physical storage, reduce paper waste, and enhance overall productivity. Therefore, Electronic Document Management is the most appropriate and accurate explanation for the acronym EDM.

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3.

DMS requires retrieval of user information from servers. Is should support which protocol?

LDAP
SDAP
SNMP
SMTP

Correct Answer

A. LDAP

Explanation

DMS, which stands for Directory Management System, requires retrieval of user information from servers. To support this functionality, it should use the LDAP (Lightweight Directory Access Protocol) protocol. LDAP is specifically designed for accessing and managing directory information, making it the most suitable protocol for DMS to retrieve user information from servers. SDAP, SNMP, and SMTP are not designed for this purpose, making them incorrect choices.

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4.

You nightly backup, monthly disposal of documents that is no longer useful. This records storage management process is best described as

Informal
Formal
This is not a records storage management process
Capturing

Correct Answer

A. Formal

Explanation

The correct answer is "Formal" because the process of nightly backup and monthly disposal of documents is systematic and follows a set of predetermined rules and procedures. It is a structured approach to records storage management, ensuring that important data is regularly backed up and unnecessary documents are disposed of in a timely manner. This formal process helps maintain organization and efficiency in managing records.

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5.

When determining security requirements for documents consider

Compliance regulations
Size of document
Network type
Funding

Correct Answer

A. Compliance regulations

Explanation

When determining security requirements for documents, compliance regulations play a crucial role. Compliance regulations refer to the legal and industry-specific guidelines that organizations must adhere to in order to protect sensitive information and maintain data privacy. These regulations outline the necessary security measures, such as encryption, access controls, and data retention policies, that need to be implemented to ensure compliance. Therefore, considering compliance regulations is essential in order to meet legal obligations and safeguard the confidentiality, integrity, and availability of documents.

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6.

Samuel Credit Unions subsidiary SCU Insurance must eliminate paper (government legislation) because of

Good customer service
Cost reduction
Save the trees
Risk management

Correct Answer

A. Risk management

Explanation

SCU Insurance, as a subsidiary of Samuel Credit Unions, needs to eliminate paper due to risk management. Going paperless can help reduce the risk of losing or misplacing important documents, as well as enhance data security and privacy. By digitizing their operations, SCU Insurance can ensure better protection of sensitive customer information and mitigate potential risks associated with paper-based processes.

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7.

What should keep in mind when selecting a right scanner for office?

Interface, resolution, and paper handling
Resolution, memory capacity, workflow
Speed, memory, workflow
Interface, speed, memory

Correct Answer

A. Interface, resolution, and paper handling

Explanation

When selecting a scanner for office use, it is important to consider the interface, resolution, and paper handling capabilities of the device. The interface determines how the scanner connects to the computer, so it is crucial to ensure compatibility. The resolution refers to the quality and clarity of the scanned images, so a higher resolution is preferable for office use. Paper handling capabilities are important for efficient scanning, as the scanner should be able to handle different sizes and types of documents. Therefore, considering these factors will help in selecting the right scanner for office use.

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8.

SCU hired you to set up a system to capture faxes for storage after they arrive and are printed. You advise them of what alternate scalable solution

FCS
IFS
ECS
High speed scanner

Correct Answer

A. FCS

Explanation

The most suitable alternate scalable solution for SCU to capture faxes for storage after they arrive and are printed would be FCS (Fax Capture System). FCS is specifically designed to capture, store, and manage fax documents efficiently. It can handle large volumes of incoming faxes, ensuring that they are securely stored and easily accessible when needed. This solution would help SCU streamline their fax management process, improve document organization, and enhance overall productivity.

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9.

Samuel credit union currently gives their employees access to documents on the work network from the Internet. What are they are utilizing?

Email
Public Key Infrastructure
Virtual Private Network
Virtual Private Network

Correct Answer

A. Virtual Private Network

Explanation

Samuel credit union is utilizing a Virtual Private Network (VPN) to give their employees access to documents on the work network from the Internet. A VPN allows for secure and encrypted communication over a public network, such as the Internet, by creating a private network connection. This ensures that the employees can access the documents safely and securely, without the risk of unauthorized access or data breaches.

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10.

What does HSM stand for

Hierarchical Storage Management
Hierarchical System Management
Hierarchical System Maintenance
Hierarchical Storage maintenance

Correct Answer

A. Hierarchical Storage Management

Explanation

HSM stands for Hierarchical Storage Management, which refers to a data storage technique that manages data across different storage tiers based on its usage and importance. This technique involves automatically moving data between high-performance storage and lower-cost storage options, such as tape or cloud storage, based on predefined policies. By doing so, HSM optimizes storage resources and ensures that frequently accessed data is readily available while less frequently accessed data is stored in more cost-effective storage options.

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Cdia Plus Certification Quiz

In a RTP for EDM solution the client needs total cost for both goods and services. This model is called

Quiz Preview

What does EDM stand for

DMS requires retrieval of user information from servers. Is should support which protocol?

You nightly backup, monthly disposal of documents that is no longer useful. This records storage management process is best described as

When determining security requirements for documents consider

Samuel Credit Unions subsidiary SCU Insurance must eliminate paper (government legislation) because of

What should keep in mind when selecting a right scanner for office?

SCU hired you to set up a system to capture faxes for storage after they arrive and are printed. You advise them of what alternate scalable solution

Samuel credit union currently gives their employees access to documents on the work network from the Internet. What are they are utilizing?

What does HSM stand for