Purchase Orders - Introduction Quiz
This is a test to allow you to show us how much basic knowledge you have of the purchase orders module.
- 1.
The Purchase Order module only has 3 parameters and they are : Order Number GRNI Nominal Code Order Message
- A.
True
- B.
False
Correct Answer
A. True -
- 2.
I want to allow a user to use the purchase order system only to order expenses, which Order Limit would I need to set for them?
- A.
Purchase Order Limit
- B.
Subcontract Order Limit
- C.
Vehicle Order Limit
- D.
Maintenance Limit
Correct Answer
A. Purchase Order Limit -
- 3.
Why would you set a default nominal code range against a Purchase Order users permissions?
- A.
To allow the user to post to any nominal code
- B.
To make sure the user can only use a limited number of "safe" nominal codes
- C.
To allow the user to post to control codes
- D.
To stop the user posting to the dump account
Correct Answer
B. To make sure the user can only use a limited number of "safe" nominal codes -
- 4.
When you raise an Expense purchase order it does not require a purchase ledger account to be selected.
- A.
True
- B.
False
Correct Answer
B. False -
- 5.
There are 3 different types of Purchase Order that can be raised. Tick all the valid types below.
- A.
Vehicle
- B.
Parts
- C.
Subcontract
- D.
Expense
Correct Answer(s)
A. Vehicle
C. Subcontract
D. Expense -
- 6.
What happens if you try to raise a purchase order which exceeds your allowed limit?
- A.
You cannot access the side menu item
- B.
You cannot put in a value greater than your limit
- C.
You get a warning advising the order needs authorisation and asking you to select a user to authorise it
- D.
You can raise the order but your supervisor will get an email warning of what you have done
Correct Answer
C. You get a warning advising the order needs authorisation and asking you to select a user to authorise it -
- 7.
Where would you go to get a list of Purchase Orders which are awaiting authorisation?
- A.
Raise
- B.
Amend/Authorise
- C.
Receive
- D.
Reporting > Amendments
Correct Answer
B. Amend/Authorise -
- 8.
When you receive a Purchase Order of any sort this will appear on the Purchase Ledger GRNI report under the Other Goods and Services Receipts filter.
- A.
True
- B.
False
Correct Answer
A. True -
- 9.
When you process a Purchase Order there are two ways to complete the Purchase Order. Please select them from the list below.
- A.
Email it to the supplier (if the supplier has an email address set against it)
- B.
Click the Complete button
- C.
Email it to your supervisor to send on to the supplier
- D.
Print the order
Correct Answer(s)
A. Email it to the supplier (if the supplier has an email address set against it)
D. Print the order -
- 10.
When I receive in an expense purchase order, goods which have not yet been supplied can be placed on back order.
- A.
True
- B.
False
Correct Answer
A. True -
- 11.
If I wanted to get a list of all orders that had been raised but not yet received which report would I use?
- A.
Reporting > Received
- B.
Reporting > Outstanding
- C.
Reporting > Archived
- D.
Reporting > Variances
Correct Answer
B. Reporting > Outstanding -
- 12.
Which report would you use to get a summary of all received orders? This report also allows you to filter by Supplier, Order Type, Order Number and across Date Ranges.
- A.
Outstanding
- B.
Received
- C.
Archived
- D.
Amended
Correct Answer
B. Received -
- 13.
The Amended report displays orders which have been amended after the point of being raised.
- A.
True
- B.
False
Correct Answer
A. True -
- 14.
A receipted order will appear on the Archived Order report when....
- A.
It has been posted as an invoice against the purchase ledger account
- B.
When the purchase ledger invoice has been flagged as paid
- C.
The purchase ledger month end is run
- D.
2 weeks after it has been received
Correct Answer
B. When the purchase ledger invoice has been flagged as paid -
- 15.
The deleted order report displays all orders which have been deleted across a date range. By default it uses the last 30 days.
- A.
True
- B.
False
Correct Answer
A. True -
- 16.
Which Purchase Order screen is shown below?
- A.
Parameters
- B.
Permissions
- C.
Raise > Expense
- D.
Amend / Authorise
Correct Answer
B. Permissions -
- 17.
Which Purchase Order report is shown below?
- A.
Reporting > Deleted
- B.
Reporting > Outstanding
- C.
Reporting > Archived
- D.
Reporting > Received
Correct Answer
B. Reporting > Outstanding -
- 18.
Select the best reason for using Groups when you set Purchase Order Permissions
- A.
To single out individuals who don't fit in a group
- B.
To quickly set the same permissions for large numbers of people
- C.
To set individual user permissions
- D.
To control very small groups of users permissions
Correct Answer
B. To quickly set the same permissions for large numbers of people -
- 19.
An order has been raised against supplier PIN01 for R500.00 but when the order was received it was for R510.00. Which Purchase Order report would this difference appear on?
- A.
Deleted
- B.
Archived
- C.
Variance
- D.
Outstanding
Correct Answer
C. Variance -
- 20.
Below is a screen showing a purchase order being raised. Which type of purchase order is it?
- A.
Vehicle
- B.
Expense
- C.
Subcontract
- D.
General
Correct Answer
A. Vehicle -
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Current Version
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Aug 28, 2019Quiz Edited by
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Nov 12, 2015Quiz Created by
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