Purchase Orders - Introduction Quiz

1. If I wanted to get a list of all orders that had been raised but not yet received which report would I use?

Reporting > Received

Reporting > Outstanding

Reporting > Archived

Reporting > Variances

2. The Amended report displays orders which have been amended after the point of being raised.

True

False

3. An order has been raised against supplier PIN01 for R500.00 but when the order was received it was for R510.00. Which Purchase Order report would this difference appear on?

Deleted

Archived

Variance

Outstanding

4. I want to allow a user to use the purchase order system only to order expenses, which Order Limit would I need to set for them?

Purchase Order Limit

Subcontract Order Limit

Vehicle Order Limit

Maintenance Limit

5. When you receive a Purchase Order of any sort this will appear on the Purchase Ledger GRNI report under the Other Goods and Services Receipts filter.

True

False

6. When I receive in an expense purchase order, goods which have not yet been supplied can be placed on back order.

True

False

7. Where would you go to get a list of Purchase Orders which are awaiting authorisation?

Raise

Amend/Authorise

Receive

Reporting > Amendments

8. The deleted order report displays all orders which have been deleted across a date range. By default it uses the last 30 days.

True

False

9. Below is a screen showing a purchase order being raised. Which type of purchase order is it?

Vehicle

Expense

Subcontract

General

10. When you raise an Expense purchase order it does not require a purchase ledger account to be selected.

True

False

11. Which report would you use to get a summary of all received orders? This report also allows you to filter by Supplier, Order Type, Order Number and across Date Ranges.

Outstanding

Received

Archived

Amended

12. Select the best reason for using Groups when you set Purchase Order Permissions

To single out individuals who don't fit in a group

To quickly set the same permissions for large numbers of people

To set individual user permissions

To control very small groups of users permissions

13. Why would you set a default nominal code range against a Purchase Order users permissions?

To allow the user to post to any nominal code

To make sure the user can only use a limited number of "safe" nominal codes

To allow the user to post to control codes

To stop the user posting to the dump account

14. What happens if you try to raise a purchase order which exceeds your allowed limit?

You cannot access the side menu item

You cannot put in a value greater than your limit

You get a warning advising the order needs authorisation and asking you to select a user to authorise it

You can raise the order but your supervisor will get an email warning of what you have done

15. Which Purchase Order report is shown below?

Reporting > Deleted

Reporting > Outstanding

Reporting > Archived

Reporting > Received

16. There are 3 different types of Purchase Order that can be raised. Tick all the valid types below.

Vehicle

Parts

Subcontract

Expense

Submit

17. The Purchase Order module only has 3 parameters and they are : Order Number GRNI Nominal Code Order Message

True

False

18. Which Purchase Order screen is shown below?

Parameters

Permissions

Raise > Expense

Amend / Authorise

19. When you process a Purchase Order there are two ways to complete the Purchase Order. Please select them from the list below.

Email it to the supplier (if the supplier has an email address set against it)

Click the Complete button

Email it to your supervisor to send on to the supplier

Print the order

Submit

20. A receipted order will appear on the Archived Order report when....

It has been posted as an invoice against the purchase ledger account

When the purchase ledger invoice has been flagged as paid

The purchase ledger month end is run

2 weeks after it has been received

Purchase Orders - Introduction Quiz

1. If I wanted to get a list of all orders that had been raised but not yet received which report would I use?

2.

What first name or nickname would you like us to use?

2. The Amended report displays orders which have been amended after the point of being raised.

3. An order has been raised against supplier PIN01 for R500.00 but when the order was received it was for R510.00. Which Purchase Order report would this difference appear on?

4. I want to allow a user to use the purchase order system only to order expenses, which Order Limit would I need to set for them?

5. When you receive a Purchase Order of any sort this will appear on the Purchase Ledger GRNI report under the Other Goods and Services Receipts filter.

6. When I receive in an expense purchase order, goods which have not yet been supplied can be placed on back order.

7. Where would you go to get a list of Purchase Orders which are awaiting authorisation?

8. The deleted order report displays all orders which have been deleted across a date range. By default it uses the last 30 days.

9. Below is a screen showing a purchase order being raised. Which type of purchase order is it?

10. When you raise an Expense purchase order it does not require a purchase ledger account to be selected.

11. Which report would you use to get a summary of all received orders? This report also allows you to filter by Supplier, Order Type, Order Number and across Date Ranges.

12. Select the best reason for using Groups when you set Purchase Order Permissions

13. Why would you set a default nominal code range against a Purchase Order users permissions?

14. What happens if you try to raise a purchase order which exceeds your allowed limit?

15. Which Purchase Order report is shown below?

16. There are 3 different types of Purchase Order that can be raised. Tick all the valid types below.

17. The Purchase Order module only has 3 parameters and they are : Order Number GRNI Nominal Code Order Message

18. Which Purchase Order screen is shown below?

19. When you process a Purchase Order there are two ways to complete the Purchase Order. Please select them from the list below.

20. A receipted order will appear on the Archived Order report when....