Basics Of Report Writing Part 1

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  • 1/12 Questions

    True or False: As part of the WHERE essential, it is a good idea to include a map showing the location of the incident.  For vehicle accidents this is mandatory.

    • True
    • False
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About This Quiz


Part 1 of a 2 part test to evaluate a level of core competency in security report writing.

Basics Of Report Writing Part 1 - Quiz

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  • 2. 

    True of False:  The WHO Essential only refers to the identity of the person making the complaint.

    • True, the WHO is always the complainant.

    • False, the WHO is anyone that is involved in a significant way and may include several groups of people including patients, employees, Visitors, police, and fire fighters.

    Correct Answer
    A. False, the WHO is anyone that is involved in a significant way and may include several groups of people including patients, employees, Visitors, police, and fire fighters.
    Explanation
    The correct answer is False. The WHO (Who, How, and Outcome) refers to anyone that is involved in a significant way and may include several groups of people including patients, employees, visitors, police, and firefighters. It is not limited to just the identity of the person making the complaint.

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  • 3. 

    What is a security report?

    • First and foremost, it is a way to document things to keep you out of trouble.

    • A recording of facts onto a permanent, formal document or record

    • A way to pass information on from shift to shift

    • A way to document things instead of putting them on your daily.

    Correct Answer
    A. A recording of facts onto a permanent, formal document or record
    Explanation
    A security report is a formal document or record that serves as a recording of factual information. It is used to document incidents, observations, or any relevant information related to security matters. By creating a permanent record, it helps in maintaining accurate and reliable information for future reference or legal purposes. This report can also be used to communicate information between different shifts or personnel, ensuring a smooth flow of information and maintaining consistency in security operations.

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  • 4. 

    Which of the following is NOT a way in which security reports are used?

    • In criminal or civil court

    • To provide a basis for statistical analysis

    • As a public posting or notice of security alerts

    • Provide a basis for further action

    Correct Answer
    A. As a public posting or notice of security alerts
    Explanation
    Security reports are used in various ways, such as in criminal or civil court to present evidence or support claims. They are also used to provide a basis for statistical analysis, helping to identify patterns or trends. Additionally, security reports can be used to provide a basis for further action, such as implementing new security measures or investigating incidents. However, security reports are not typically used as public postings or notices of security alerts. These alerts are usually communicated through other means, such as public announcements or notifications.

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  • 5. 

    Which of the following should NOT be included as part of the WHAT essential of report writing?

    • What your opinion is regarding who is at fault.

    • What relevant events actually happened.

    • A description of what was done and what actions people took.

    • A description of the actions that you took

    Correct Answer
    A. What your opinion is regarding who is at fault.
    Explanation
    The essential of report writing is to provide an objective and factual account of events. Including personal opinions about who is at fault can introduce bias and subjectivity into the report, compromising its credibility and objectivity. Therefore, it should not be included as part of the "WHAT" essential of report writing.

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  • 6. 

    Which of the following lines would NOT be an appropriate example of the ACTION TAKEN essential of report writing?

    • I told the complainant that I would escort her to the ED for treatment, but she declined

    • Since the door was found unsecure, I stood-by until my supervisor arrived to secure the door.

    • I left the restraint key with RN Maggie Smith.

    • I thought the police should be called because I just had a feeling that the subject was going to be trouble.

    Correct Answer
    A. I thought the police should be called because I just had a feeling that the subject was going to be trouble.
    Explanation
    The given answer is not an appropriate example of the ACTION TAKEN essential of report writing because it is based on a personal feeling rather than objective observations or facts. In report writing, it is important to provide specific actions taken based on evidence or clear instructions given.

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  • 7. 

    How many Essentials and Requirements of report writing are there? 

    • 7 essentials and 5 requirements

    • 7 essentials and 7 requirements

    • 5 essentials and 7 requirements

    • 5 essentials and 5 requirements

    Correct Answer
    A. 7 essentials and 5 requirements
    Explanation
    The correct answer is 7 essentials and 5 requirements. Report writing requires certain elements to be considered essential for its effectiveness. These essentials may include a clear purpose, accurate information, logical organization, proper grammar and punctuation, appropriate language, objectivity, and conciseness. Additionally, there are specific requirements for report writing, such as a title page, table of contents, executive summary, introduction, body, conclusion, and recommendations. These requirements ensure that the report is comprehensive, well-structured, and professional.

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  • 8. 

    True or False: the WHY essential is the point in which it is important to include your opinions regarding the cause and effect of what happened.

    • True

    • False

    Correct Answer
    A. False
    Explanation
    The WHY essential is not the point in which it is important to include your opinions regarding the cause and effect of what happened. This suggests that there is another point or essential where it is important to include opinions about cause and effect. However, without further context or information, it is not clear what that other point or essential might be.

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  • 9. 

    What 2 categories make up the components of a good security report?

    • The Facts and the Opinions

    • The Essentials and the Requirements

    • The Requirements and the Statements

    • The Essentials and the Pictures

    Correct Answer
    A. The Essentials and the Requirements
    Explanation
    A good security report consists of two main components: the essentials and the requirements. The essentials refer to the necessary and crucial information that should be included in the report, such as the incident details, evidence, and any relevant facts. On the other hand, the requirements refer to the specific guidelines, protocols, and standards that need to be followed while compiling the report. These components ensure that the security report is comprehensive, accurate, and meets the necessary criteria for effective security reporting.

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  • 10. 

    Which of the following best describes the HOW essential of report writing?

    • A description of how many other things were going on at the time of the incident.

    • A description of how the people involved were behaving badly.

    • How you felt about the people involved.

    • A detailed, chronological description of the sequence of events.

    Correct Answer
    A. A detailed, chronological description of the sequence of events.
    Explanation
    The HOW essential of report writing is best described as a detailed, chronological description of the sequence of events. This means that the report should provide a thorough account of what happened, including the specific actions and events that occurred in a logical order. This type of description helps to provide clarity and accuracy in reporting incidents or events. It focuses on the factual aspects of the situation rather than personal opinions or emotions, which are not relevant to the HOW essential of report writing.

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  • 11. 

    The answers to key questions form the Essentials of Report Writing.  Which of the following questions are part of the Essentials?

    • Who

    • What

    • Who is at fault

    • How

    • Action Taken

    • Your opinion

    • Where

    • Your feelings

    • When

    • Why

    Correct Answer(s)
    A. Who
    A. What
    A. How
    A. Action Taken
    A. Where
    A. When
    A. Why
    Explanation
    The Essentials of Report Writing include answering the questions of Who, What, How, Action Taken, Where, When, and Why. These questions help provide a comprehensive and detailed report by addressing the key aspects of the situation or event being reported. By answering these questions, the report can provide information on the individuals involved (Who), the details of the event (What), the process or methods used (How), the actions that were taken (Action Taken), the location (Where), the timeframe (When), and the reasons or motivations behind the event (Why).

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  • 12. 

    What does a good security report do? (Check ALL that apply)

    • Entertain the reader

    • Provides relevant details

    • Provides continuity

    • Gives a well stated opinion of the report writer

    • Leaves no question as to what happened

    • Documents action taken

    Correct Answer(s)
    A. Provides relevant details
    A. Provides continuity
    A. Leaves no question as to what happened
    A. Documents action taken
    Explanation
    A good security report should provide relevant details to accurately describe the incident or event being reported. It should also provide continuity by presenting information in a logical and organized manner. Additionally, it should leave no question as to what happened, ensuring that all necessary information is included. Lastly, it should document the action taken, providing a clear record of the steps that were taken in response to the incident.

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  • Current Version
  • Nov 01, 2023
    Quiz Edited by
    ProProfs Editorial Team
  • Sep 17, 2013
    Quiz Created by
    Genesys
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