Take Our Event And Meeting Planning Quiz!
Interested in a career in event or meeting planning?
Take this free quiz to see how you stack up when it comes to event management, logistics, budgeting, basic AV, food & beverage and other elements that go into just about any event!
- 1.
SMART objectives are
- A.
Timely
- B.
Ardent
- C.
Sustainable
- D.
Marketable
Correct Answer
A. Timely -
- 2.
One of the impacts food can have on attendees is
- A.
Intelligence
- B.
Apathy
- C.
Resilience
- D.
Sluggishness
Correct Answer
D. Sluggishness -
- 3.
The document a venue provides with set up and menu details is the
- A.
C.F.O.
- B.
B.E.O.
- C.
N.G.O.
- D.
L.B.O.
Correct Answer
B. B.E.O. -
- 4.
Setting up beverage billing to be On Consumption is most advantageous when you are
- A.
Eliminating corkage fees
- B.
Having a reception
- C.
Hosting a non-drinking crowd
- D.
Providing light fare
Correct Answer
C. Hosting a non-drinking crowd -
- 5.
An example of a secondary audience would be an event’s
- A.
Sponsors
- B.
Suppliers
- C.
Marketers
- D.
Planners
Correct Answer
A. Sponsors -
- 6.
An advantage of a breakout session over a general session is the ability to
- A.
Use space more efficiently
- B.
Be more interactive with attendees
- C.
Save money
- D.
Reach all of the attendees
Correct Answer
B. Be more interactive with attendees -
- 7.
At a 72” round, what is the maximum number of people you can seat?
- A.
6
- B.
8
- C.
12
- D.
14
Correct Answer
C. 12 -
- 8.
One of the reasons comedy is a difficult form of entertainment to select for meetings or events because it
- A.
Provides the fewest options of performers
- B.
Relies on culture and language too much
- C.
Cannot always keep people’s attention
- D.
Is perceived as a lesser form of engagement
Correct Answer
B. Relies on culture and language too much -
- 9.
If you can pay for 10 registration staff and you have an hour window to get 100 people registered, how many minutes maximum can it take to register one person?
- A.
5
- B.
4
- C.
7
- D.
6
Correct Answer
D. 6 -
- 10.
A good example of load in ordering would be
- A.
Rigging before tables
- B.
Audio before video
- C.
Registration before green rooms
- D.
Catering before entertainment
Correct Answer
A. Rigging before tables -
- 11.
What type of certification will best help you assess a venue for sustainable practices?
- A.
LEED Certification
- B.
CSEP Certification
- C.
CERP Certification
- D.
TIPS Certification
Correct Answer
A. LEED Certification -
- 12.
Which of the following statements regarding lead time and venue negotiations is NOT TRUE?
- A.
The shorter the lead time, the fewer options you usually have, because many venues are likely booked by then.
- B.
The shorter the lead time, the more negotiating leverage you have with venues that have availability, because venues don't want to see their space not rented on that date, and they recognize they may not get many more inquiries if they don't do a deal with you.
- C.
The shorter the lead time, the less negotiating leverage you have with venues that have availability, because you are desperate for space and the venues know it.
- D.
Lead time has little effect on venue negotiations.
Correct Answer
C. The shorter the lead time, the less negotiating leverage you have with venues that have availability, because you are desperate for space and the venues know it. -
- 13.
We talked about the importance of value with respect to negotiations. Which statement best defines "value"?
- A.
What you are spending
- B.
What you are getting
- C.
What you get in relation to what you are spending
- D.
The amount you're able to negotiate the venue/vendor down from their original price.
Correct Answer
C. What you get in relation to what you are spending -
- 14.
When would a cool venue NOT be considered a driving factor in attendance?
- A.
A client reception
- B.
An internal (employee) meeting
- C.
A media event
- D.
A fundraising gala
Correct Answer
B. An internal (employee) meeting -
- 15.
When considering venues for an event that will involve elaborate production, which of the following would NOT likely be a key factor?
- A.
Photo locations
- B.
Load-in area
- C.
Ability to get early access to the space
- D.
Rigging point
Correct Answer
A. Photo locations -
- 16.
You are considering booking an alternative venue for your event. Aside from knowing the square footage, which of the following would NOT be a factor that could impact how you gauge the venue's true capacity?
- A.
The number and type of restrooms
- B.
Choke points
- C.
Rigging points
- D.
Means of access and egress
Correct Answer
C. Rigging points -
- 17.
A client comes to you with a new event request. Which factor(s) are considered the most important in driving your strategic planning?
- A.
Client's goals
- B.
Guest count
- C.
Attendee profile
- D.
Client's goals AND guest count
- E.
Client's goals AND attendee profile
Correct Answer
E. Client's goals AND attendee profile -
- 18.
When asked to describe the kind of vibe they want their event to have, your client simply says "I want it to be cool". What is the most important factor to help you create a 'cool' event?
- A.
Who the attendees are
- B.
How much the client's budget is
- C.
What the event date is
- D.
How many people are coming
Correct Answer
A. Who the attendees are -
- 19.
When performing a site search for a client, the list of venues you give to your client should include:
- A.
Only venues that are available on the desired date
- B.
Only venues that are available on the desired date, and can accommodate the client's budget
- C.
Only venues that are available on the desired date, can accommodate the client's budget, and can hold the number of guests needed
- D.
All venues you researched, so the client can see all the work you've done
Correct Answer
D. All venues you researched, so the client can see all the work you've done -
- 20.
Which of the following is typically the largest cost item of an event?
- A.
Entertainment
- B.
Decor
- C.
Venue
- D.
A/V
Correct Answer
C. Venue -
- 21.
The following are considered benefits of hosting an event at a museum EXCEPT:
- A.
Built-in Decor
- B.
Big invitation pull
- C.
Length of set-up time available
- D.
Exciting opportunity for guests
Correct Answer
C. Length of set-up time available -
- 22.
Which of the following is NOT typically an example of a secondary event audience?
- A.
Sponsors
- B.
Honorees
- C.
Media
- D.
Vendors
Correct Answer
D. Vendors -
- 23.
When comparing events and advertising as marketing vehicles, how do events stack up?
- A.
Events reach more people, but are more expensive on a per person basis
- B.
Events reach fewer people, but can have greater messaging and community building opportunities
- C.
Events are less expensive on a per person basis, but can have greater messaging and community building opportunities
- D.
Events reach more people, but can have greater messaging and community building opportunities
Correct Answer
B. Events reach fewer people, but can have greater messaging and community building opportunities -
- 24.
Which of the following is NOT a question that will help to uncover a client’s event goals?
- A.
What is the purpose of this event?
- B.
What action do you want guests to take at, or after, this event?
- C.
What is your event budget?
- D.
What does success look like?
Correct Answer
C. What is your event budget? -
- 25.
The most important reason for establishing clear event goals is . . .
- A.
To know what criteria will be used in determining if the event was successful or not.
- B.
To determine the right theme for the event.
- C.
To understand how much the budget is.
- D.
To determine when to start the planning process.
Correct Answer
A. To know what criteria will be used in determining if the event was successful or not. -
- 26.
You ask a new client what their budget is, and they say they are not sure. What should your response be?
- A.
Tell the client to get back to you when they have a firm budget
- B.
Help the client through the budget development process by providing examples of what things cost
- C.
Begin the planning process for the event, and adjust as needed once you know the budget
- D.
Discuss options for lowering guest count
Correct Answer
B. Help the client through the budget development process by providing examples of what things cost -
- 27.
Which of the following is NOT a good use for a general session?
- A.
Doing a deep dive into a topic
- B.
Bringing everyone together
- C.
Showcasing a famous keynote speaker you've hired
- D.
Motivating the attendees
Correct Answer
A. Doing a deep dive into a topic -
- 28.
When using an interview or panel discussion as a means of content delivery, all of the following are high priorities, EXCEPT:
- A.
The importance of a good interviewer/moderator
- B.
The need for the interviewer/moderator to prep with the speaker(s) in advance
- C.
The type of microphone used
- D.
Minimizing the use of slides
Correct Answer
C. The type of microphone used -
- 29.
Which of the following seating formats is ideal for a meeting where there will be a lot of interactive discussion among attendees, but also some presentations by speakers?
- A.
Boardroom
- B.
Hollow square
- C.
U-Shaped
- D.
Classroom
Correct Answer
C. U-Shaped -
- 30.
Which seating format allows for the greatest number of attendees to fit?
- A.
Classroom
- B.
Crescent rounds
- C.
Theater
- D.
U-Shaped
Correct Answer
C. Theater -
- 31.
Which seating format would work for a meeting where you are looking to encourage dialogue on a single topic among a group of peers, and where there will be no slides or formal presentations?
- A.
Fishbowl
- B.
In-room breakouts
- C.
Genius bars/kiosks
- D.
General session
Correct Answer
A. Fishbowl -
- 32.
Which of the following items is NOT typically a variable cost for events?
- A.
Gifts
- B.
Catering
- C.
Car service
- D.
Audio visual
Correct Answer
D. Audio visual -
- 33.
The main difference between a Cash Flow Report and Profit & Loss Statement is:
- A.
A cash flow report tracks payments to vendors, whereas a profit and loss statement does not.
- B.
A cash flow report tracks when money is due in and out, whereas a profit and loss statement only tracks the total amounts.
- C.
A cash flow report tracks total revenue, whereas a profit and loss statement does not.
- D.
A cash flow report tracks what your net profit is, whereas a profit and loss just shows revenue.
Correct Answer
B. A cash flow report tracks when money is due in and out, whereas a profit and loss statement only tracks the total amounts. -
- 34.
You’re planning an event with a ticket price of $400; variable costs of $200, and fixed costs of $10,000. How many people do you need buying tickets in order to break even?
- A.
75
- B.
25
- C.
250
- D.
50
Correct Answer
D. 50 -
- 35.
If it takes 1 minute to check in a guest, and you expect 300 guests at your event, and have to get everyone checked in within a 30 minute time frame, how many staff do you need?
- A.
10
- B.
5
- C.
6
- D.
15
Correct Answer
A. 10 -
- 36.
Your event for 100 people has the following expenses: Room rental: $5,000; Catering: $125 per person; Entertainment: $3,000. What is the per person cost?
- A.
$205
- B.
$125
- C.
$80
- D.
$225
Correct Answer
A. $205 -
- 37.
When considering creating a survey to evaluate guest feedback of an event, which of the following is NOT a best practice:
- A.
Avoid asking for people's names, to insure greater honesty
- B.
Survey guests on site, rather than after the event, to get a greater response level
- C.
Put open-ended questions at the beginning, to get them out of the way
- D.
The fewer questions there are, the greater the response you are likely to get
Correct Answer
C. Put open-ended questions at the beginning, to get them out of the way -
- 38.
Your client is debating between hosting their event in a 1st tier city like Chicago, or a 3rd tier city like Albany, NY. Which of these is a likely advantage Albany would have over NYC?
- A.
More planning resources
- B.
Easier to get to
- C.
Less expensive
- D.
More options for related activities
Correct Answer
C. Less expensive -
- 39.
Which of the following is typically the largest expense item in an event budget?
- A.
Gifts
- B.
Venue
- C.
Photography
- D.
Entertainment
Correct Answer
B. Venue -
- 40.
One of the main benefits of a typical loft space is:
- A.
Excellent acoustics
- B.
Invitation pull
- C.
Ability to create your own look
- D.
Built in audio visual
Correct Answer
C. Ability to create your own look -
- 41.
A conference center is offering a single price that includes the meeting room, meals and coffee breaks, and all audio visual support. This type of pricing is usually called:
- A.
Complete Meeting Package
- B.
Full American Plan
- C.
Modified American Plan
- D.
Conference Special
Correct Answer
A. Complete Meeting Package -
- 42.
One of the most important strategies for being a smart negotiator with a venue is:
- A.
Have alternative options lined up
- B.
Never jump at the first offer
- C.
Play good cop bad cop
- D.
Call venues as early as possible
Correct Answer
A. Have alternative options lined up -
- 43.
Opting for an open bar makes sense when:
- A.
You want guests to pay for their own drinks
- B.
You have a light drinking crowd
- C.
You want to know up front what your bar costs will be
- D.
You're having a light menu
Correct Answer
C. You want to know up front what your bar costs will be -
- 44.
One of the drawbacks of having a first course pre-set on the table is usually that:
- A.
It limits you to cold items
- B.
It takes longer to set up
- C.
It involves more staff
- D.
It costs more money
Correct Answer
A. It limits you to cold items -
- 45.
Your venue uses American (kitchen-plated) food service in a 'wave' format, whereby a teams of 5 waiters with 2 plates each serve a table of 10 and then move on to the next table. Your client is interested in French or English tray service. All of these are benefits of the venue's service model, EXCEPT:
- A.
More elegant plate design
- B.
Faster service
- C.
All tables are served at the exact same time
- D.
More consistent plate design
Correct Answer
C. All tables are served at the exact same time -
- 46.
The best way to insure that the venue’s selection of liquor will meet your guests’ needs is to:
- A.
Order a premium bar
- B.
Order a top shelf bar
- C.
Ask the venue to list the specific brands included in their bar service
- D.
Have extra liquor bottles available as back up
Correct Answer
C. Ask the venue to list the specific brands included in their bar service -
- 47.
Caterers should have liquor liability insurance for all of these scenarios EXCEPT:
- A.
They are buying the liquor and their staff is serving it
- B.
The client is buying the liquor and the caterer's staff serving it
- C.
The event is at a bar and the bar staff is serving the liquor
- D.
The caterer is picking up the liquor and their staff is serving it, but the client is being billed separately for the liquor by the liquor store
Correct Answer
C. The event is at a bar and the bar staff is serving the liquor -
- 48.
The purpose of meeting with the venue captain prior to the start of the event to review the Banquet Event Order is to:
- A.
Make sure it reflects the latest event details you expect his team to execute
- B.
Let him know you're in charge
- C.
Cross check the budget
- D.
Review his staffing assignments
Correct Answer
A. Make sure it reflects the latest event details you expect his team to execute -
- 49.
You’re dealing with a rectangular shaped room for a partners’ dinner, where you want everyone to feel equal and minimize the distance from the stage to the furthest seat. The best place for the stage is:
- A.
The short wall
- B.
The long wall
- C.
It doesn't make a difference
- D.
It depends on the size of the tables
Correct Answer
B. The long wall -
- 50.
A fundraising event you’re working on is having a much lower turnout than expected, so you’re stuck with a venue that’s way too big. Which of the following is NOT a design strategy to consider:
- A.
Use less space efficient table shapes (rectangles or squares) and sizes (smaller round)
- B.
Cluster tables together for intimacy
- C.
Define a smaller area within the venue through pipe and drape
- D.
Spread the tables out so you cover the whole room
Correct Answer
D. Spread the tables out so you cover the whole room -
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Our quizzes are rigorously reviewed, monitored and continuously updated by our expert board to maintain accuracy, relevance, and timeliness.
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Current Version
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Sep 12, 2018Quiz Edited by
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Apr 07, 2016Quiz Created by
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