Chapter 7 - Writing Process Phase 3: Revise, Proofread, Evaluate

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  • 1. 
    Phase 3 of the 3x3 writing process begins with doing which of the following?
    • A. 

      Writing the final draft

    • B. 

      Deciding how to organize the message

    • C. 

      Analyzing your audience

    • D. 

      Revising the message to improve content and sentence structure


  • 2. 
    Which of the following statements about the third phase of the writing process is most accurate?
    • A. 

      A significant amount of a writer’s time should be spent in this phase.

    • B. 

      Only expert writers expect perfection on the first try of writing a message.

    • C. 

      Revising should take place only at the end of the writing process.

    • D. 

      All of the above statements are accurate.


  • 3. 
    During which phase of the writing process will Clare spend the most time making sure her message is very clear?
    • A. 

      Prewriting

    • B. 

      Writing

    • C. 

      Revising

    • D. 

      None of the above


  • 4. 
    Which of the following is NOT a goal of business writing?
    • A. 

      Keep your writing simple.

    • B. 

      Use words that will impress your reader.

    • C. 

      Keep your writing conversational.

    • D. 

      All of the above are goals of business writing.


  • 5. 
    Letters, memos, and e-mail messages use 
    • A. 

      Conversational language.

    • B. 

      Formal words.

    • C. 

      Third-person constructions.

    • D. 

      Legal terminology.


  • 6. 
    Which of the following is the best example of business writing?
    • A. 

      It would be advantageous for you to enlighten your employees regarding the company’s new e-mail guidelines.

    • B. 

      Please tell your employees about the company’s new e-mail guidelines.

    • C. 

      You are hereby advised to inform your employees about the new e-mail guidelines that have been adopted by the company.

    • D. 

      The individual referenced above must inform his or her subordinates in regard to the company’s new e-mail policy.


  • 7. 
    An example of a first-person construction is 
    • A. 

      They realize

    • B. 

      You are aware

    • C. 

      The researcher found

    • D. 

      I know


  • 8. 
    Which of the following is the BEST example of business writing?
    • A. 

      It would be wise to admonish your employees regarding the dangerous hazards of sharing passwords.

    • B. 

      Please remind your employees of the dangers of sharing passwords.

    • C. 

      In the case of passwords, please advise all employees that they must avoid sharing and exchanging the aforementioned.

    • D. 

      Due to the fact that sharing passwords is dangerous, this is to advise you to explain this to your employees.


  • 9. 
    Select the BEST example of business writing. 
    • A. 

      Suggest that all employees kick back for the weekend.

    • B. 

      Please direct your comments to the undersigned subsequent to our meeting.

    • C. 

      Be sure to read the note regarding the aforementioned fee waiver.

    • D. 

      Send me your comments about the new procedure.


  • 10. 
    THERE ARE and IT IS are examples of 
    • A. 

      Redundancies

    • B. 

      Conversational language.

    • C. 

      Jargon.

    • D. 

      Opening fillers.


  • 11. 
    The sentence: There is an advantage to using an outside company to handle our payroll, could be made more concise by eliminating a(n)
    • A. 

      Compound preposition.

    • B. 

      Redundancy.

    • C. 

      Trite expression.

    • D. 

      Opening filler.


  • 12. 
    Which of the following is free of opening fillers?
    • A. 

      There is a reason for the reduction in sales this month.

    • B. 

      It is an important part of the sales effort.

    • C. 

      Place the files on the desk over there.

    • D. 

      There are additional suggestions for improving productivity.


  • 13. 
    The sentence: The two messages you sent are exactly identical, could be made more effective by eliminating a(n)
    • A. 

      Compound preposition.

    • B. 

      Redundancy.

    • C. 

      Trite expression.

    • D. 

      Opening filler.


  • 14. 
    A redundancy is an expression that 
    • A. 

      Has become worn out through overuse.

    • B. 

      Is unclear because of its specialization and technical meaning.

    • C. 

      Repeats meaning unnecessarily.

    • D. 

      Converts verbs to nouns.


  • 15. 
    BASIC FUNDAMENTALS, FIRST AND FOREMOST, and MOST UNIQUE are all examples of 
    • A. 

      Compound prepositions.

    • B. 

      Opening fillers.

    • C. 

      Trite expressions.

    • D. 

      Redundancies.


  • 16. 
    The sentence: I am ready and willing to offer you a discount on future purchases, could be made more concise by elimination a(n)
    • A. 

      Compound preposition.

    • B. 

      Redundancy.

    • C. 

      Trite expression.

    • D. 

      Opening filler.


  • 17. 
    Which of the following phrases is free of redundancies? 
    • A. 

      Essential items

    • B. 

      End result

    • C. 

      Mutual cooperation

    • D. 

      Necessary qualifications


  • 18. 
    DUE TO THE FACT THAT, AT THIS POINT IN TIME, and DESPITE THE FACT THAT are examples of 
    • A. 

      Redundancies.

    • B. 

      Jargon.

    • C. 

      Compound prepositions.

    • D. 

      All of the above.


  • 19. 
    Which of the following examples is free of clichés, compound prepositions, and wordiness?
    • A. 

      This is to inform you that the position of program director has been filled.

    • B. 

      Becky was aware of the fact that sales had decreased.

    • C. 

      Sam agreed with Sara’s idea.

    • D. 

      Please do not hesitate to call me when you receive the order.


  • 20. 
    Which of the following represents the BEST business writing?
    • A. 

      This memo is to inform you that our meeting has been changed to May 2.

    • B. 

      Because of the vice president’s trip, we must postpone our meeting.

    • C. 

      All employees are to assemble together in the conference room at 2 p.m.

    • D. 

      In view of the fact that the vice president is absent, we must postpone the meeting.


  • 21. 
    Which of the following represents the BEST business writing?
    • A. 

      Because the property title is now free and clear, you have our grateful thanks.

    • B. 

      We are at this point in time unable to fill your complete order.

    • C. 

      Our expectations are to schedule computer training on a monthly basis.

    • D. 

      Your plane leaves Victoria at 9 a.m. and arrives in Toronto at 3 p.m.


  • 22. 
    Which of the following represents the BEST business writing?
    • A. 

      Dan conducted a feasibility study for the company.

    • B. 

      We are ready to begin implementation of the new procedure.

    • C. 

      Please give consideration to my plan.

    • D. 

      Mr. Jones will take action on the request.


  • 23. 
    Which of the following represents the BEST writing?
    • A. 

      To give consideration to the plan

    • B. 

      To construct the building

    • C. 

      To begin implementation of the program

    • D. 

      Make a discovery of


  • 24. 
    Pursuant to your request, as per your telephone call, and thanking you in advance are examples of 
    • A. 

      Wordy noun phrases.

    • B. 

      Trite expressions.

    • C. 

      Redundancies.

    • D. 

      Opening fillers.


  • 25. 
    Business expressions that have been used over the years and are no longer original are called 
    • A. 

      Noun phrases.

    • B. 

      Noun constructions.

    • C. 

      Parallel construction.

    • D. 

      Trite expressions.


  • 26. 
    The sentence: Please find enclosed an application for credit, could be made more concise by eliminating a(n)
    • A. 

      Trite expression.

    • B. 

      Redundancy.

    • C. 

      Compound preposition.

    • D. 

      Opening filler.


  • 27. 
    Which of the following is an example of an effective, businesslike expression?
    • A. 

      Enclosed please find

    • B. 

      Thank you in advance

    • C. 

      Please do not hesitate to

    • D. 

      None of the above.


  • 28. 
    Which of the following is free of wordy or trite phrases?
    • A. 

      The computer chip industry is dependent on a highly trained work force.

    • B. 

      In accordance with your wishes, we are crediting your account for $300.

    • C. 

      In some parts of the world, women are unwelcome in business.

    • D. 

      Once we have performed an analysis of your business, we will be able to act.


  • 29. 
    Which of the following is free of wordy or trite phrases?
    • A. 

      It is my personal opinion that we cannot create a reduction in our inventory unless we lower prices.

    • B. 

      You may be assured that every effort will be made to ship your order by October 1.

    • C. 

      Management says that it has been unable to reach a conclusion regarding contract negotiations with the union.

    • D. 

      Although Chinese is the language spoken by the largest number of native speakers in the world, English is considered the language of international business.


  • 30. 
    From what writing fault does the following sentence suffer? Shelley's job includes scheduling appointments, answering the phone, and to write reports. 
    • A. 

      The use of noun phrases

    • B. 

      Opening fillers

    • C. 

      Nonparallel construction

    • D. 

      Graphic highlighting


  • 31. 
    Which of the following sentences is parallel?
    • A. 

      The new laser printer helped us improve quality, save money, and we got our work done more quickly.

    • B. 

      President Lee’s objectives are to make the stock profitable, to operate efficiently, and to improve employee relations.

    • C. 

      Collecting, organizing, and documentation--these are important steps in researching a problem.

    • D. 

      Our goals are to increase production, reduce costs, and improving the quality of customer service.


  • 32. 
    Which of the following sentences is parallel?
    • A. 

      You will be expected to inspect the document format, check all names, and the document must be proofread carefully.

    • B. 

      Your job description lists these duties: answering the telephone, sending e-mail messages, and data must be collected on customers.

    • C. 

      To prepare your own tax return, you may either pick up a tax-preparation paperback or a tax software program may be purchased for your computer.

    • D. 

      To prepare your own tax return, you may either pick up a tax preparation paperback or purchase a software program for your computer.


  • 33. 
    Which of the following statements is INCORRECT?
    • A. 

      Headings can be used effectively for graphic highlighting.

    • B. 

      Graphic highlighting can be used to reduce redundancies.

    • C. 

      Graphic highlighting helps improve comprehension.

    • D. 

      Writers who use graphic highlighting are usually considered efficient and well organized.


  • 34. 
    Bullets, enumerated lists, headings, boldface, and italics help writers to 
    • A. 

      Improve comprehension.

    • B. 

      Eliminate redundancies.

    • C. 

      Reduce trite phrases.

    • D. 

      Apply the KISS formula.


  • 35. 
    Bold, italics, and underlining may be used 
    • A. 

      To reduce redundancies.

    • B. 

      To reduce trite phrases.

    • C. 

      To improve parallelism.

    • D. 

      For graphic highlighting.


  • 36. 
    The Gunning Fog Index is an example of 
    • A. 

      A grammar checker.

    • B. 

      A readability measure.

    • C. 

      The KISS formula.

    • D. 

      A spelling checker.


  • 37. 
    A measure used to calculate the difficulty of your writing is 
    • A. 

      A readability formula.

    • B. 

      The KISS formula.

    • C. 

      A spelling checker.

    • D. 

      A thesaurus.


  • 38. 
    Most readability formulas measure 
    • A. 

      The number of long words.

    • B. 

      Sentence length.

    • C. 

      The number of trite expressions.

    • D. 

      The number of long words and sentence length.


  • 39. 
    Readability formulas 
    • A. 

      Analyze and apply meanings of the words.

    • B. 

      Are based on word and sentence length and do not always measure meaningfulness.

    • C. 

      Serve no value whatsoever.

    • D. 

      Are used only by academics.


  • 40. 
    When proofreading a document,
    • A. 

      Rely on the spell checker to locate all spelling and typographical errors.

    • B. 

      Do so continuously while the document is being written.

    • C. 

      Make sure introductory clauses are followed by commas.

    • D. 

      All of the above.


  • 41. 
    When proofreading a document, be concerned with 
    • A. 

      Spelling, grammar, and punctuation.

    • B. 

      Format.

    • C. 

      Names and numbers.

    • D. 

      All of the above.


  • 42. 
    The safest way to proofread routine documents is to proofread them 
    • A. 

      On the computer screen.

    • B. 

      In WYSIWYG mode.

    • C. 

      From a printed copy.

    • D. 

      While running a spelling check.


  • 43. 
    When proofreading documents, concentrate specifically on
    • A. 

      Ideas.

    • B. 

      Sentences.

    • C. 

      Paragraphs.

    • D. 

      Individual words.


  • 44. 
    Which of the following statements is INCORRECT?
    • A. 

      Long, complex documents need additional proofreading to verify accuracy in content and consistency in formatting.

    • B. 

      A common excuse for sloppy proofreading is lack of time.

    • C. 

      Proofread a printed copy of a long, complex document at least once to catch errors in grammar and spelling.

    • D. 

      When proofreading important documents, have someone read the message aloud, spelling names and difficult words.


  • 45. 
    The BEST way to evaluate your finished written message is 
    • A. 

      By determining its readability level.

    • B. 

      By running it through a grammar/style checker program.

    • C. 

      Through feedback.

    • D. 

      By eliminating wordy noun phrases and compound prepositions.


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