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Records Management Quiz

8 Questions
Management Quizzes & Trivia

This quiz is intended to promote awareness about basic records management concepts, policies, procedures and systems. Awareness of such concepts is essential in view of the current initiatives being taken to enhance records management practices within MITA, in pursuance of legal obligations and Agency requirements.

Questions and Answers
  • 1. 
    • A. 

      Tony Blair

    • B. 

      Jennifer Aniston

    • C. 

      Robert R. Gatt - SPPC

    • D. 

      Robert Gatt - SMD

  • 2. 
    • A. 

      Tick Tock

    • B. 

      MITA's Next Top Model

    • C. 

      Tom and Jerry

    • D. 

      Records Management in Action

  • 3. 
    • A. 

      Hard-Copy Records System (HCRS)

    • B. 

      Offsite Relocation of Semi-Active Records (ORSAR)

    • C. 

      Registration of Physical Records System (RPRS)

    • D. 

      Physical Records Registration System (PRRS)

  • 4. 
    4. In records management what definition best describes a record?(Hint: Refer to the Filing of Physical and Electronic Records Procedure, downloadable from the IMS portal on the MITA intranet, through the following link): https://secure2.gov.mt/ims/files/information-management/procedures/records/IMS-PRO-FilingOfPhysicalAndElectronicRecords-v4.0.pdf
    • A. 

      A record is recorded information maintained as evidence in pursuance of legal obligations or in the transaction of business.

    • B. 

      Any document is a record

    • C. 

      A document containing information directly related to an organisation

    • D. 

      Records established in the Guineess Book of Records

  • 5. 
    • A. 

      Document Review Procedure

    • B. 

      Electronic Document File Naming Convention and Metadata Procedure

    • C. 

      MITA Quality Manual (Directive)

    • D. 

      MITA Principle Housekeeping Rules Policy

  • 6. 
    6. What statement best describes an active record? (Hint: Refer to the Offsite Relocatiojn of Semi-Active Records Procedure, downloadable from the IMS portal on the MITA intranet, through the following link): https://secure2.gov.mt/ims/files/information-management/procedures/records/IMS-PRO-OffsiteRelocatOfSemiActRec-v2.0.pdf
    • A. 

      A world-record breaker who is still alive

    • B. 

      A record which leads an active physical life

    • C. 

      Any record which is required for current business for the Agency's day-to-day managment

    • D. 

      Any record which has been spared destruction

  • 7. 
    7. To which authority external to MITA is the MITA Records Management Officer accountable?
    • A. 

      The Data Protection Commissioner

    • B. 

      The National Archivist

    • C. 

      The Head of the Freedom of Information (FOI) Co-Ordination Unit

    • D. 

      The ISO 27001 Auditor

  • 8. 
    8. In what way is the Freedom of Information (FOI) Act related to Records Management?
    • A. 

      The MITA FOI Officer and the MITA Records Management Officer are the same person

    • B. 

      The MITA FOI Officer and the MITA Records Officer work in the same office

    • C. 

      Records management best practices have to be in place if an FOI request for information is to be met in a timely and effective manner

    • D. 

      FOI is not related to reocords management