Office Skills- Chapter 7

Explanation
The statement suggests that although computer monitoring may currently be seen as a threat by office workers, it has the potential to be beneficial to them in the future. This implies that advancements in computer monitoring technology could lead to improved productivity, efficiency, or other positive outcomes for office workers.

Explanation
The statement suggests that computer users in the office should have the ability to use various types of software, such as word processing, spreadsheet, database management, and desktop publishing. This implies that they should be proficient in using different software programs and be able to perform tasks related to these programs. Therefore, the answer is true.

Explanation
The statement is true because there are indeed specific ethical concerns regarding office computer use. Security and privacy of data are important ethical considerations as employees should not access or share sensitive information without proper authorization. Employee loyalty is also a concern as using office computers for personal activities can be seen as a breach of trust. Additionally, copying computer software without proper licenses or permissions is unethical and can lead to legal consequences.

Explanation
The given statement is false. While a sore neck can be a computer-related health problem, it is not the most common one. The most common computer-related health problems include eye strain, wrist pain, back pain, and headaches. These issues are often caused by poor posture, improper ergonomics, and excessive screen time. It is important to maintain a good posture, take regular breaks, and set up an ergonomic workstation to prevent these health problems.

Explanation
The statement is false because users have several ways to avoid computer-related injuries. Some of these ways include practicing good posture, taking regular breaks, using ergonomic equipment, adjusting the screen and chair height, and maintaining a comfortable distance from the screen. By following these practices, users can minimize the risk of developing injuries such as eye strain, back pain, and repetitive strain injuries.

Explanation
Computers are indeed increasing the use of electricity more than any other new business development. This is because computers require a significant amount of electricity to function, especially when considering the increasing number of computers being used in businesses today. Additionally, computers often need to be powered on for long periods of time, further contributing to their high electricity consumption. Therefore, the statement is true.

Explanation
Office copier systems can be either centralized or decentralized. This means that there are two possible configurations for office copier systems. In a centralized system, there is a single copier machine that is shared by multiple users or departments. In a decentralized system, there are multiple copier machines spread out across different locations or departments. Therefore, the statement "Office copier systems can be either centralized or decentralized" is true.

Explanation
The statement is false because a decentralized office copier system is not the least expensive and most controllable. A centralized office copier system, where all copying tasks are performed in a central location, is typically more cost-effective and easier to manage. In a centralized system, maintenance and supply costs can be minimized, and usage can be monitored and controlled more efficiently. Therefore, the correct answer is false.

Explanation
The statement suggests that the use of copier controls is increasing in companies. This is because companies are trying to minimize costs and decrease waste. Copier controls help in achieving these objectives by regulating the usage of copiers, reducing unnecessary printing, and promoting more efficient practices. Therefore, the answer is true.

Explanation
The given statement is true. Copier duplexing refers to the capability of a copier to automatically print on both sides of a sheet of paper. This feature allows the user to make two-sided copies, which can save paper and reduce printing costs.

Explanation
Fax machines actually slow down business communications instead of speeding them up. They are considered outdated and inefficient compared to modern forms of communication such as email or instant messaging. Additionally, fax machines can be costly to maintain, requiring paper, ink, and a dedicated phone line. Therefore, the statement contradicts the reality and the correct answer is False.

Explanation
The statement suggests that the widespread use of fax machines is causing concerns about proliferation and security issues. This implies that there are worries about the increasing number of fax machines and the potential risks they pose in terms of security.

Explanation
The statement suggests that the sale of paper shredders will continue to decrease each year. However, the correct answer is "F" which means false. This implies that the statement is not accurate and the sale of paper shredders will not necessarily decrease each year. There could be various factors that can influence the sale of paper shredders, such as advancements in technology, increased concerns about privacy and security, or changes in the business and organizational environment.

Explanation
The statement suggests that multifunction devices, also known as all-in-one machines, are particularly beneficial for smaller offices. This implies that these devices offer a range of functions in a single device, making them suitable for smaller spaces where multiple machines may not be feasible or practical.

Explanation
The statement suggests that the increased use of computers among office workers has had a significant effect on the use of typewriters and dictation machines. This implies that as computers become more prevalent in offices, the need for typewriters and dictation machines has decreased. Therefore, the answer is true.