Office Skills - Chapter 6 Quiz

Explanation
Using a networked office computer system allows multiple workers to share resources such as PCs, programs, and printers, reducing the need to purchase individual equipment for each worker. This sharing of resources helps to lower costs and is more cost-effective compared to buying separate PCs, programs, and printers for each worker.

Explanation
The statement is true. Networks can be categorized based on their geographic coverage and connection lines. WAN (Wide Area Network) covers a large geographic area, such as multiple cities or countries. MAN (Metropolitan Area Network) covers a smaller area, typically a city or metropolitan area. LAN (Local Area Network) covers a small area, such as a home, office, or building. These categorizations help in understanding the scale and scope of the network infrastructure.

Explanation
A server is an essential component of a LAN (Local Area Network) as it is responsible for managing network resources, such as files, printers, and internet access. Without a server, the LAN would not be able to function properly and users would not be able to access shared resources or services. Therefore, the statement that a server is nonessential to the operation of a LAN is false.

Explanation
In order to engage in a LAN (Local Area Network) activity, users must attach or "log in" to the central file server. This is because the central file server is where the shared files and resources are stored and accessed by the users on the LAN. Without logging in to the central file server, users will not be able to access the shared files and resources, and therefore cannot engage in any LAN activity.

Explanation
The given statement is true. Email is indeed a system that allows users to send messages to each other over a computer network. It is a widely used method of communication in the digital age, allowing individuals to exchange messages, documents, and other files quickly and efficiently.

Explanation
Groupware is indeed a workgroup software that enables personal computers to be networked together. This allows for the transmission of files upon request from one computer to many others. Therefore, the statement is true.

Explanation
Voice mail systems do have the ability to send the same message to another established routing list. This feature allows the sender to reach multiple recipients simultaneously, ensuring that the message is delivered to all intended recipients efficiently.

Explanation
Videoconferencing, a long-distance communication method, provides both two-way video and two-way audio. This means that participants in a videoconference can see and hear each other in real-time, allowing for interactive communication. Therefore, the statement that videoconferencing provides only two-way video, not two-way audio, is false.

Explanation
The statement is false. Collaborative screen sharing is not very expensive and difficult to set up. In fact, there are many affordable and user-friendly screen sharing tools available that make collaboration easy and accessible for individuals and teams. These tools allow multiple users to view and edit the same screen simultaneously, facilitating effective communication and collaboration regardless of physical location.

Explanation
The given statement is true. In workflow management, one of the initial activities is to examine and analyze how documents are being moved and controlled within the system. This step helps in understanding the existing processes and identifying any inefficiencies or bottlenecks that need to be addressed. By scrutinizing document movement and regulations, workflow management can be optimized to improve efficiency and productivity.

Explanation
The given statement is false. Workflow automation is not a type of office hardware. It refers to the use of technology to automate and streamline business processes, eliminating manual tasks and improving efficiency. It involves the use of software and tools, not hardware, to manage workflow.

Explanation
Telecommunications refers to the transmission of data, information, or signals from one location to another through various communication lines or channels. This can include the use of telephone lines, fiber optic cables, wireless networks, or satellite systems. Therefore, the statement that "Telecommunications is the transfer of data from one place to another over communication lines or channels" is true.

Explanation
Fiber optics promise superior fidelity and lower cost than copper wire. This statement is true because fiber optic cables are capable of transmitting data over longer distances without any loss in signal quality. They are also more resistant to electromagnetic interference and have a higher bandwidth capacity compared to copper wire. Additionally, fiber optic cables are more cost-effective in the long run as they require less maintenance and have a longer lifespan. Therefore, it can be concluded that fiber optics offer superior fidelity and lower cost compared to copper wire.

Explanation
The statement "The Internet is an international 'network to networks'" is both true and false. It is true because the Internet is indeed a global network that connects various networks from different countries and regions. However, it is also false because the Internet is not limited to just international connections. It encompasses both local and global networks, making it a network of networks on various scales.

Explanation
The given statement is true. Virtual workers are employees who work remotely, either from home or any other location away from the workplace. They have their own computers to carry out their work tasks. This allows them the flexibility to work outside of the traditional office setting while still being connected and productive.