Office Skills- Chapter 13 Quiz

Explanation
The statement is false because a desk organizer is not a consultant who advises workers on office efficiency. A desk organizer is a physical object or tool used to keep a desk or workspace tidy and organized. It typically consists of compartments or sections to hold various office supplies such as pens, paper clips, and notepads.

Explanation
Most offices do have a central storage area where supplies such as envelopes, computer disks, pens, and pencils are kept. This storage area is typically used to ensure that employees have easy access to these commonly used office supplies whenever they need them. Having a central storage area helps to keep the office organized and ensures that supplies are readily available for use.

Explanation
The statement suggests that once you have set your priorities for the day's work, nothing should persuade you to change them. However, this is not always the case as priorities can change due to unforeseen circumstances or urgent tasks that require immediate attention. It is important to be flexible and adaptable in order to effectively manage your workload and respond to changing needs and priorities.

Explanation
The statement suggests that starting the day with an easy task will help you relax when you move on to more difficult tasks. However, the correct answer is false. The order in which tasks are completed does not necessarily have an impact on relaxation or stress levels. Different people have different preferences and working styles, so what may work for one person may not work for another. It is more important to prioritize tasks based on deadlines, importance, and personal preferences rather than solely focusing on the difficulty level.

Explanation
When faced with conflicting demands from multiple bosses, it is important to seek guidance from a higher authority, in this case, the supervisor. By asking for their help in deciding which task should be given the highest priority, it shows a proactive approach in managing the workload and seeking a fair resolution. This also helps to avoid potential conflicts and ensures that the tasks are prioritized effectively based on the supervisor's expertise and understanding of the overall organizational goals.

Explanation
According to the given statement, it is stated that you are entitled by law to two 15-minute breaks in addition to your lunch period during an 8-hour day. This means that in a typical 8-hour workday, you are legally allowed to take two 15-minute breaks in addition to your lunch break. Therefore, the statement is true.

Explanation
Scheduling appointments as close together as possible may actually lead to time wastage between them. This is because if appointments are scheduled too closely, there may not be enough time for one appointment to finish before the next one starts. This can result in delays and a lack of sufficient time to address each appointment properly. Therefore, it is more efficient to schedule appointments with a reasonable gap in between to ensure that each appointment can be given the necessary attention and time.

Explanation
As the person responsible for managing appointments for your boss, it is your duty to gather the necessary information from callers, including their name, telephone number, and address. This ensures that you have all the relevant details to schedule and organize the appointments efficiently. It is not the caller's responsibility to provide this information, but rather yours as the person handling the appointments.

Explanation
A tickler file is not used to keep a record of past office activities. Instead, it is a system for organizing and reminding oneself of future tasks and deadlines. It typically consists of a set of folders or files labeled with specific dates, and documents or notes are placed in the corresponding folder to be reviewed or acted upon on the designated date.

Explanation
The statement is false because if your boss asks you to cancel an appointment, it implies that you are responsible for carrying out the task. Therefore, in your call, you should not emphasize that you are not responsible for the cancellation, but rather politely inform the other party that the appointment needs to be canceled as per your boss's request.

Explanation
Informal meetings are more common in business because they are often impromptu and do not require as much planning or structure as formal meetings. Informal meetings can occur spontaneously, such as a quick discussion in the hallway or a brief catch-up over coffee. They are less time-consuming and allow for more flexibility in terms of agenda and participants. On the other hand, formal meetings usually require scheduling, preparation, and adherence to a set agenda. While formal meetings are necessary for important decisions or presentations, informal meetings are more frequent and serve as a way for colleagues to exchange ideas, collaborate, and build relationships.

Explanation
The statement is false because the agenda for a business meeting typically includes a list of topics to be discussed, not a list of who was present, what action was taken, and the meeting's start and end time.

Explanation
The statement is false because it states that you have to make hotel reservations yourself for any trip you plan for your boss. This implies that a travel agent cannot help with hotel reservations, which is not true. A travel agent can assist with both airline tickets and hotel reservations, making the statement incorrect.

Explanation
Preparing an itinerary for a trip is an important part of trip planning because it helps to organize and structure the activities and destinations for the trip. It allows travelers to make the most of their time and ensure that they don't miss out on any important attractions or experiences. An itinerary also helps in budgeting and making necessary reservations in advance. Overall, having a well-prepared itinerary enhances the travel experience and reduces the chances of any last-minute hassles or confusion.

Explanation
This statement is true because the internet allows users to access various websites and online platforms where they can check and compare current airline fares and prices of hotel accommodations. Users can search for different airlines, compare prices, and make bookings directly through these online platforms, making it convenient and efficient to plan and book travel arrangements.