Word Processing Mini Quiz
This quiz will allow students to demonstrate their knowledge on formatting memos, unbound reports, business letters, and various formatting features using a word processer.
Questions and Answers
- 1.
Unbound Reports:The title of a report is typed using the following format:
- A.
All Caps
- B.
Italics
- C.
Bold
- D.
Underlined
Correct Answer
A. All CapsExplanation
The correct answer is "All Caps" because the question states that the title of a report is typed using this format. This means that all the letters in the title should be capitalized.Rate this question:
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- 2.
Unbound Reports:All references used in a report are listed at the end under the heading REFERENCES. To format this section of the report, you should ______ between the heading and the first reference. Each reference should be ______. If there's more than one reference you should _____ between references.
- A.
QS, SS, DS
- B.
DS, SS, QS
- C.
QS, SS, SS
- D.
DS, QS, hanging indent 0.5
- E.
Indented
Correct Answer
A. QS, SS, DSExplanation
In order to format the section of the report that lists the references, you should use the following sequence: QS, SS, DS. The first reference should be single-spaced and the subsequent references should also be single-spaced. If there is more than one reference, you should use double-spacing between the references.Rate this question:
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- 3.
Unbound Reports:The title on the report should appear ____ down fro the top of the page.
- A.
0.5"
- B.
1"
- C.
2"
- D.
1.25"
Correct Answer
C. 2"Explanation
The correct answer is 2". This means that the title on the report should appear 2 inches down from the top of the page. This positioning allows for a clear separation between the header and the title, making it easier for readers to identify and locate the title of the report.Rate this question:
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- 4.
Unbound Reports:Page numbers: the page number on the second and all subsequent pages of a report should appear ______________ at the _________ of the page.
- A.
Right-aligned, top
- B.
Left-aligned, top
- C.
Left-aligned, bottom
- D.
Right-aligned, bottom
- E.
Centered, bottom
Correct Answer
A. Right-aligned, topExplanation
In unbound reports, the page number on the second and all subsequent pages should appear right-aligned at the top of the page. This ensures consistency and makes it easier for readers to locate specific pages. Placing the page number at the top also allows for easy reference and navigation.Rate this question:
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- 5.
Personal-Business Letters:The first line of the delivery address is ______ below the date.
- A.
SS
- B.
DS
- C.
TS
- D.
QS
Correct Answer
D. QSExplanation
In personal-business letters, the first line of the delivery address is typically placed below the date. This allows for a clear and organized format, with the date being the first element followed by the delivery address. The options SS, DS, and TS do not provide a logical explanation for the placement of the delivery address, making QS the most likely correct answer.Rate this question:
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- 6.
Formating Letters:If someone other than the originator of the letter keys it, the keyboard operator's initials are keyed in _____ at the left margin, a _____ below the writer's name.
- A.
Lowercase letters, DS
- B.
ALL CAPS, DS
- C.
Lowercase letters, QS
- D.
ALL CAPS, QS
Correct Answer
A. Lowercase letters, DSExplanation
When someone other than the originator of the letter keys it, their initials are keyed in lowercase letters at the left margin, followed by a double space below the writer's name. The initials "DS" stand for the keyboard operator's name.Rate this question:
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- 7.
Key the name of the writer (originator of the message) a _____ below the complimentary close.
- A.
SS
- B.
DS
- C.
TS
- D.
QS
Correct Answer
D. QSExplanation
The correct answer is QS because in a formal letter or email, the complimentary close is the closing phrase or word that comes before the writer's name. The options SS, DS, and TS do not make sense in this context, as they do not represent a common abbreviation for a complimentary close. Therefore, QS is the most appropriate choice.Rate this question:
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- 8.
The spacing of the body of a report is
- A.
SS
- B.
DS
- C.
TS
- D.
QS
- E.
Indented
Correct Answer
B. DSExplanation
The spacing of the body of a report is "DS" which stands for double spacing. Double spacing refers to the practice of leaving a blank line between each line of text in a document. This is commonly used in academic and formal writing to make the text more readable and easier to navigate. Double spacing also allows for easier editing and proofreading, as it provides more space for handwritten comments and corrections.Rate this question:
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- 9.
The part of the letter that follows the date is known as the:
- A.
Return Address
- B.
Letter Address
- C.
Salutation
- D.
Complimentary Close
- E.
Subject
Correct Answer
B. Letter AddressExplanation
The part of the letter that follows the date is known as the letter address. This is the section where the recipient's name, job title, company name, and address are written. It is important to include the letter address to ensure that the letter reaches the intended recipient. The letter address is typically placed at the top of the letter, aligned with the left margin.Rate this question:
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- 10.
Formatting Personal - Business LettersIf YOU are the originator and the typist of the letter, your reference initials should appear at the bottom of the letter.
- A.
True
- B.
False
Correct Answer
B. FalseExplanation
The explanation for the given correct answer is that if you are the originator and typist of the letter, your reference initials should appear at the top of the letter, not at the bottom. This is because reference initials indicate who typed the letter and it is customary to place them at the top to provide easy identification for the recipient. Placing them at the bottom could cause confusion and make it harder for the recipient to locate the initials.Rate this question:
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- 11.
The side headings of the report should be _______________ and _______________.
- A.
Right-aligned and underlined
- B.
Centered and ALL CAPS
- C.
Left-aligned and underlined
- D.
QS. centered and ALL CAPS
Correct Answer
C. Left-aligned and underlinedExplanation
The correct answer is left-aligned and underlined. This is because in report writing, it is a common practice to align the side headings to the left for better readability and organization. Underlining the headings helps to distinguish them from the rest of the text and make them stand out. Centered and ALL CAPS may not be as suitable for headings in a report as they can be difficult to read and may not provide the desired emphasis. QS. centered and ALL CAPS is not a commonly used format for side headings in reports.Rate this question:
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- 12.
The left and right margins of a personal - business letter should be set at _______
- A.
0.5"
- B.
1"
- C.
1.25"
- D.
2"
Correct Answer
B. 1"Explanation
The left and right margins of a personal-business letter should be set at 1" because this is the standard margin size for most formal documents, including business letters. A 1" margin allows for sufficient white space on the sides of the page, making the letter look neat and professional. It also leaves room for binding or hole-punching if necessary.Rate this question:
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- 13.
Unbound ReportsThe standard margins for the second page of an unbound report should be set as follows:Top Margin: 1"Side Margins: 1"Bottom Margin: 1"Page Number: top; right-aligned.
- A.
True
- B.
False
Correct Answer
A. TrueExplanation
The explanation for the given correct answer is that for the second page of an unbound report, the standard margins should be set as follows: a top margin of 1 inch, side margins of 1 inch, and a bottom margin of 1 inch. Additionally, the page number should be positioned at the top and right-aligned. Therefore, the statement "True" is correct.Rate this question:
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- 14.
What are the standard margin setting of a memo?
- A.
Top 2", Left 1", Right 1", Bottom 1"
- B.
Top 2", Left 1.25", Right 1.25", Bottom 1"
- C.
Top 2", Left 1.5", Right 1.5", Bottom 2"
- D.
Top 1", Left 1.25", Right 1.25", Bottom 1"
Correct Answer
A. Top 2", Left 1", Right 1", Bottom 1"Explanation
The standard margin setting of a memo is Top 2", Left 1", Right 1", Bottom 1".Rate this question:
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- 15.
Formatting Personal-Business Letters:This is also known as the farewell and is _____ below the last line of the body.
- A.
Salutation
- B.
Body
- C.
Complimentary Close
- D.
Letter Address
- E.
Return Address
Correct Answer
C. Complimentary CloseExplanation
The correct answer is "Complimentary Close." In formatting personal-business letters, the complimentary close is placed below the last line of the body. The complimentary close is a polite and respectful way to end the letter and is typically followed by the writer's name or signature.Rate this question:
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- 16.
NOTE: There are two correct answers for this questionThe spacing of the body of a letter is ______ with a _____ between paragraphs.
- A.
SS
- B.
DS
- C.
TS
- D.
QS
Correct Answer(s)
A. SS
B. DSExplanation
The correct answer for this question is "SS,DS". In the context of letter writing, "SS" refers to single spacing, which means that there is no extra space between lines within a paragraph. "DS" stands for double spacing, which means that there is an extra blank line between paragraphs to clearly separate them. This formatting style is commonly used in formal letter writing to ensure readability and organization.Rate this question:
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- 17.
MEMOSIf an enclosure or an attachment notation is needed at the bottom of a memo, it is __________ below the _______________________.
- A.
SS, subject line
- B.
DS, reference initials (if any)
- C.
DS, the body of the letter
- D.
QS, the body of the letter
Correct Answer
B. DS, reference initials (if any)Explanation
If an enclosure or an attachment notation is needed at the bottom of a memo, it is placed below the reference initials (if any).Rate this question:
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- 18.
Envelopes:Which one of the these is the correct format for the Receiver's Delivery Address
- A.
Block style, SS, ALL CAPS, no punctuation
- B.
Block style, SS, and Initial Caps, with punctuation
Correct Answer
A. Block style, SS, ALL CAPS, no punctuationExplanation
The correct format for the Receiver's Delivery Address is block style, SS, ALL CAPS, and no punctuation. This means that the address should be written in a block format, with each line starting at the same margin. The state abbreviation (SS) should be in all capital letters, and there should be no punctuation marks used in the address.Rate this question:
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- 19.
The first part of a personal-business letter is the ______________
- A.
Greeting
- B.
Date
- C.
Return Address
- D.
Letter Address
Correct Answer
C. Return AddressExplanation
The first part of a personal-business letter is the return address. This is the sender's address, which is usually placed at the top left corner of the letter. It includes the sender's name, street address, city, state, and ZIP code. The return address is important as it ensures that any correspondence or replies are sent back to the correct sender.Rate this question:
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- 20.
Which one of the following is known as the Salutation:
- A.
Sincerely
- B.
Dear Ms. Hutchinson
- C.
Enclosure
- D.
June 4, 2009
Correct Answer
B. Dear Ms. HutchinsonExplanation
The salutation in a letter is the greeting or opening line that addresses the recipient. In this case, "Dear Ms. Hutchinson" is the correct answer as it is the salutation that directly addresses the intended recipient of the letter. The other options, such as "Sincerely," "Enclosure," and "June 4, 2009," are not salutations but rather closing phrases, an indication of an enclosed item, and a date respectively.Rate this question:
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- 21.
MEMOS:How many times do you tab after SUBJECT to type your subject line?
- A.
1
- B.
2
- C.
3
- D.
Hit the space bar twice
- E.
Hit the space bar once
Correct Answer
A. 1Explanation
After typing the subject line in a memo, you need to press the tab key once to move the cursor to the body of the memo. This allows you to start typing the content of the memo after the subject line. So, the correct answer is 1.Rate this question:
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- 22.
What is the spacing between the headings of a memo?
- A.
SS
- B.
DS
- C.
TS
- D.
QS
Correct Answer
B. DSExplanation
The correct answer is DS, which stands for double spacing. In a memo, the headings are typically double spaced to provide clear separation between different sections or topics. This helps to enhance readability and organization of the memo. Single spacing may make the headings appear too close together, while triple or quadruple spacing would create excessive gaps and make the memo look disjointed. Therefore, double spacing is the most commonly used and recommended spacing for headings in a memo.Rate this question:
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- 23.
What are th steps to take to create an envelope?
- A.
File, page setup, envelopes
- B.
Format, letters and mailings, envelopes
- C.
Tools, letters and mailings, envelopes
- D.
Format, tabs, letters and mailings, envelopes
Correct Answer
C. Tools, letters and mailings, envelopesExplanation
The correct answer is "Tools, letters and mailings, envelopes." This option is the most logical because it suggests using the "Tools" menu to access the "Letters and Mailings" feature, which would then lead to the option to create an envelope. The other options either do not include the necessary steps or include unrelated steps such as "File" and "Format."Rate this question:
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- 24.
To change the indentation of your text, what are the steps to take?
- A.
Format, paragraph, set tab stop position
- B.
Format, paragraph, change indentation
- C.
Tools, paragraph, change indentation
- D.
File, page setup, tabs, change indenation
Correct Answer
B. Format, paragraph, change indentationExplanation
To change the indentation of your text, you need to go to the "format" menu, then select "paragraph" option, and finally choose the "change indentation" option. This will allow you to modify the indentation settings for your text.Rate this question:
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- 25.
The paragraphs of the memo all begin at the ________________ and are ______ with a _______ between paragraphs.
- A.
Left margin, SS, DS
- B.
Centered, SS, DS
- C.
Left margin, SS, QS
- D.
Left margin, SS
- E.
SS, DS
Correct Answer
A. Left margin, SS, DSExplanation
The paragraphs of the memo all begin at the left margin, indicating that they are aligned to the left side of the page. They are separated with a single space (SS) between paragraphs, which is a common practice in writing to visually distinguish different paragraphs. Additionally, they are indented with a double space (DS) at the beginning of each paragraph, which is another common formatting convention to help readers easily identify the start of each new paragraph.Rate this question:
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- 26.
Referenced initials are necessary when the keyboard operator is typing a memo, but not when typing a personal business letter.
- A.
True
- B.
False
Correct Answer
B. FalseExplanation
The statement suggests that referenced initials are necessary when typing a memo but not when typing a personal business letter. However, this is incorrect. Referenced initials are not necessary in either case. The use of referenced initials is a personal preference and not a requirement for either type of document. Therefore, the correct answer is False.Rate this question:
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- 27.
Communication Skills:Read the following sentence:The club officers made careful plans for their next meeting.Of the four rules below, which rule is applied in the sentence above?Rule 1: A personal pronoun agrees in person with the noun or other pronoun it represents.Rule 2: A personal pronoun agrees in gender with the noun or other pronoun it represents.Rule 3: A personal pronoun agrees in number (singular or plural) with the noun or other pronoun it represents.Rule 4: A personal pronoun that represents a collective noun may be singular or plural, depending on the meaning of the collective noun.
- A.
Rule 1
- B.
Rule 2
- C.
Rule 3
- D.
Rule 4
Correct Answer
C. Rule 3Explanation
The sentence "The club officers made careful plans for their next meeting" applies Rule 3, which states that a personal pronoun agrees in number (singular or plural) with the noun or other pronoun it represents. In this sentence, the pronoun "their" is used to refer to the plural noun "club officers," indicating that the pronoun is in agreement with the noun in terms of number.Rate this question:
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- 28.
Communication Skills (pronoun agreement)Which one of the following sentences reflects a personal pronoun that is acting as a unit?
- A.
Our men's soccer team played its fifth game today.
- B.
The vice squad took their positions in the square.
Correct Answer
A. Our men's soccer team played its fifth game today.Explanation
The correct answer is "Our men's soccer team played its fifth game today." In this sentence, the pronoun "its" is used to refer back to the noun "team," which is a singular noun. Therefore, the pronoun and the noun are in agreement and acting as a unit.Rate this question:
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- 29.
Communication Skills (pronoun agreement)Which of the following sentences is written in 2nd person?
- A.
We can win the game if we all give each play our best effort.
- B.
You may play softball only after you finish all your homework.
- C.
Andrea said that she will drie her car to the shopping mall.
Correct Answer
B. You may play softball only after you finish all your homework.Explanation
The sentence "You may play softball only after you finish all your homework" is written in the 2nd person. It directly addresses the reader or listener using the pronoun "you" to indicate that the action or condition applies to them.Rate this question:
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- 30.
Read the following sentence:The jury will render its verdict at 1:30 today.Of the four rules below, which rule is applied in the sentence above?Rule 1: A personal pronoun agrees in person with the noun or other pronoun it represents.Rule 2: A personal pronoun agrees in gender with the noun or other pronoun it represents.Rule 3: A personal pronoun agrees in number (singular or plural) with the noun or other pronoun it represents.Rule 4: A personal pronoun that represents a collective noun may be singular or plural, depending on the meaning of the collective noun.
- A.
Rule 1
- B.
Rule 2
- C.
Rule 3
- D.
Rule 4
Correct Answer
D. Rule 4Explanation
The sentence "The jury will render its verdict at 1:30 today" uses the pronoun "its" to refer to the collective noun "jury". According to Rule 4, a personal pronoun that represents a collective noun may be singular or plural, depending on the meaning of the collective noun. In this case, "jury" is a collective noun that is treated as a singular entity, so the pronoun "its" is used. Therefore, Rule 4 is applied in the sentence.Rate this question:
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Mar 22, 2023Quiz Edited by
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Jun 04, 2009Quiz Created by
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