20 Best Project Management Software & Tools for 2020

Best Project Management Software and toolsProject management software helps in not only managing multiple projects, but also streamline workflow and improve your teams performance exponentially. A CHAOS survey revealed that project success rates are increasing steadily as indicated by data points:

  • 39% of all projects successfully implemented, i.e. delivered on time and on budget
  • 43% of all projects were challenged, i.e. over-budget or delayed,
  • 18% of projects failed

This survey illustrates how important it is to define project goals and have everything streamlined to avoid project risks. The best way to do so is by choosing the right project management software that offers all the features you need.

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Why is it Important to Choose The Best Project Management Tool?

There are so many project management tools you can choose from that are available on the market, but why is it so important to do your research and choose the one that fits all your requirements?

Imagine working on one management tool for tracking work progress and another software altogether to generate reports - all because one tool doesn’t offer all the features. Doesn’t that sound hectic?

So, it is important to research the different options available and crosscheck their features before making a decision.

A few features you must look for in a project management software are:

Choose The Best Project Management Tool

With these features, you can:

  • Collaborate with your teams easily with features like task comments and email notifications
  • Visualize milestones with relevant teams to plan projects and track work progress easily
  • Assign, manage, and give feedback on tasks using the best project management tool
  • Access and manage all your projects on a single dashboard anytime, anywhere
  • Share your calendar with the team to keep everyone in the loop
  • Track time spent on each task by individual team members
  • Generate insightful reports in just a few seconds
  • Create accurate invoices to bill your clients automatically
  • Share files with your team members easily

How To Choose the Best Project Management Software?

Choose best project management software

Along with the features, it is important to know how to choose the best project management software that checks all the boxes in your checklist.

So, how do you choose one?

Well…

The Steps:

1. Evaluate Your Needs

The first thing is to know and understand why you need a project management software and what problem do you need to solve with its use.

2. Look For Alternatives

Always shortlist at least seven alternatives as compared to choosing one PM tool without any research. This helps you in pinning down the best project management software that offers everything you need.

3. Test Run All Shortlisted Options

Every project management software offers a free-trial option. Test run all the alternatives to check which one suits you the best.

4. Check Available Plans

Along with usability and features, you also need to check evaluate the costs. Choose a tool that is affordable and doesn’t burn a hole in your pocket.

5. Decide and Implement the PM tool

After completing all the above steps, choose one that you think is the best project management software and implement it across all teams in your organization.

It’s that easy!

Now that you know which features to prioritize and the steps you need to follow when choosing the best project management tool for your organization, let’s dig into the list we have researched and collated for your reference. Take a look!

Best Project Management Tools that Improve Work Efficiency

In this blog post, we have described different PM tools in detail, covering their key features, pros, cons, and pricing plans. Let’s dig in!

1. ProProfs Project

Task Calendar view- ProProfs Project

A simple project management software that offers all the needed features to manage your team tasks and projects on one platform.

Features:

  • One dashboard view
  • Time tracking
  • Milestone visualization
  • Email notifications
  • Shared calendar
  • Report generation
  • Invoice generation

Pros:

  • Easy-to-understand UI
  • Report and invoice generation is extremely easy
  • Tracking the time spent on each project is also easy

Cons:

  • Gantt chart feature not that good
  • Needs a few additional features such as Kanban view to improve the report section
  • Customizable notifications not available

Pricing:

  • Free trial available
  • Forever Free Plan: $0/month (for 3 teams, 10 users, unlimited guests)
  • Solopreneur Plan: $19/month (for 10 teams, unlimited users, unlimited guests)
  • Team Plan: $49/month (for 50 projects, advanced features)
  • Unlimited Plan: $199/month (for unlimited projects, all features)

Try ProProfs for free for 15 days >>

2. Evernote

Summery view -Evernote

Mostly used for streamlining project communication, Evernote is another PM tool that offers all the features required to manage projects effectively.

Features:

  • Task management
  • Scheduling
  • Project collaboration
  • Status updates
  • File sharing

Pros:

  • Easy to group and arrange the information
  • Extremely flexible UI
  • Password-protection helps keep information private

Cons:

  • UI is a little difficult to understand
  • Sending notes is tricky
  • Storage space available in the free version is too less

Pricing:

  • Free trial available
  • Evernote basic: $0/month (for 5 users)
  • Evernote premium: $4.99/month
  • Evernote business: $10.99/user/month (min. 2 users)

3. Procore

procore

A cloud-based construction PM software, Procore helps in increasing project accountability and efficiency by providing a platform that streamlines documentation and team communication.

Features:

  • Team collaboration
  • Budgeting
  • Scheduling
  • File management
  • File sharing

Pros:

  • Sharing drawings or documents is extremely easy
  • Time tracking is really efficient through Punch list tool
  • Drawing tool makes it easy to pan out project implementation

Cons:

  • Some tools need to be upgraded, lacks features
  • Limited scheduling options
  • Complicated for first-time users

Pricing:

  • Contact sales team to get the details

4. Backlog

backlog Notification view

A cloud-based project management software, Backlog is a great option for issue tracking in development, marketing, design, and IT teams.

Features:

  • Watchlists
  • File sharing
  • Comment threads
  • Timeline visualization
  • Track project changes

Pros:

  • Fast & responsive design
  • Excellent search functionality
  • Affordable pricing plans

Cons:

  • Cannot add custom field
  • Limited project status options
  • Setup needs to be absolutely accurate

Pricing:

  • Free trial available
  • Forever free: $0/month
  • Starter: $20/month
  • Standard: $100/month
  • Premium: $175/month
  • Enterprise: $1,200/year

 

 5. Hubstaff

New Task View PopUP -Hubstaff Task

For teams looking for a better way of managing tasks, Hubstaff Tasks is a great choice. It’s designed to help small to large businesses to complete projects efficiently. Taking an Agile approach, this project management software offers everything needed to manage all your projects easily. 

Features:

  • Kanban-style interface
  • Agile Sprints
  • Task labels
  • Checklists and progress bars
  • Mention notifications

Pros:

  • Simple drag-and-drop mechanism
  • Track assigned tasks easily with Sprints view
  • Move projects forward with just one click

Cons:

  • Only one integration
  • No mobile version
  • Easy to lose track of tasks without assigned Sprints

Pricing:

  • Forever free: $0/month
  • Premium: $5/user/month

6. HiveDesk

Team Productivity in gantt chart -Hivedesk

Suitable for small and mid-size organizations, HiveDesk is another great PM tool to consider, especially when working with remote teams.

Features:

  • Task permissions
  • Time tracking
  • Task management
  • Screenshot storage
  • Activity tracking

Pros:

  • Extremely user-friendly
  • Easy report generation
  • Efficient team communication in real-time

Cons:

  • Setup can pose issues sometimes
  • No overall dashboard

Pricing:

  • Free trial available
  • Mini: $15/month
  • Mini+: $25/month
  • Small: $35/month
  • Medium: $60/month
  • Large: $100/month

7. Easy Redmine

easyreadmine

Available in a new mobile design, the Easy Redmine project management software is a good option for small to midsize companies.

Features:

  • Budget management
  • Time tracking
  • Expense tracking
  • Resource management
  • Task management

Pros:

  • User-friendly interface
  • Easily tracking time spent on projects, enhancing team productivity
  • Great reporting feature

Cons:

  • No task priorities feature
  • Does not work well with other plugins
  • Agile board lacks functionalities

Pricing:

  • Free trial available
  • Small team plan: $78/month (billed annually)
  • Medium team plan: $118/month (billed annually)
  • Large team plan: $238/month (billed annually)
  • Enterprise plan: contact sales team to get a customer offer!

8. ProofHub

proofhub

ProofHub, a cloud-based PM tool that provides the essential features to manage projects efficiently.

Features:

Pros:

  • Simple and easy to use
  • Gantt chart feature is up-to-the-mark
  • Communicating with your team is easy

Cons:

  • Not fit for complex, multiple projects
  • Tracking workflow is a little difficult
  • Requirements management feature not available

Pricing:

  • Free trial available
  • Essential package: $45/month (billed annually)
  • Ultimate control package: $150/month (billed annually)

9. nTask

ntasknTask is a PM tool that focuses on project scheduling and collaboration. It is ideal for small to mid sized organizations.

Features:

  • Task management
  • File sharing
  • Monitor work progress
  • Project scheduling
  • Gantt charts

Pros:

  • Can create checklists to be on track
  • Team collaboration is easy via task comments
  • Easy setup

Cons:

  • Calendar not customizable
  • Bad customer support
  • Monitoring project progress is complicated

Pricing:

  • Free trial available
  • Forever free: $0/month
  • Pro: $2.99/user/month

10. Demand Metric

demandmetric

A marketing calendar and task management software, Demand Metric allows its users to roll up, filter, and view all on-going tasks on-the-go.

Features:

  • Collaboration tools
  • Task board view
  • Time tracking
  • Reports/analytics
  • Mobile access

Pros:

  • Viewing and filtering tasks is really easy
  • Super easy to use
  • Designed specifically for marketing teams

Cons:

  • No integration with Slack or Office 365
  • Difficult customization
  • Outdated templates

Pricing:

  • Free trial available
  • Monthly: $87/month
  • Pro Lite: $97/month
  • Annual: $970/year
  • Team: $197/month

Read on: Best Project Management Software for Marketing Teams

11. Aha!

aha

One of the best project management tools, Aha! is a great option for you if you are looking for visually-appealing PM tools.

Features:

  • Task lists
  • Product roadmaps
  • Kanban boards
  • Team collaboration
  • Analytics

Pros:

  • Easy to implement Kanban board
  • Tracking work progress is really easy
  • Team pain points are easy to identify

Cons:

  • Understanding the UI may take a little time
  • A bit on the expensive side
  • No document storage feature

Pricing:

  • Free trial available
  • Premium plan: $74/user/ month
  • Enterprise plan: $124/contributor or product owner/ month
  • Enterprise+ plan: $149/per contributor or product owner/ month

Try robust project management software to deliver projects successfully in time. Sign up for 15 days free trail of ProProfs Project

12. Zenkit

zenkit

Zenkit Software is another great project management software that deserves a spot on this list.

Features:

  • Team collaboration
  • Calendar management
  • File sharing
  • Task management
  • Project tracking

Pros:

  • Customizable project fields
  • Automated reminders
  • Numerous templates

Cons:

  • Mind map view is difficult to implement for first-time users
  • No master view option
  • Too many features can confuse users

Pricing:

  • Free trial available
  • Personal: $0/month (max 1 user)
  • Plus: $9/month
  • Enterprise: contact sales team to set a custom price

13. Sitetracker

sitetracker

Sitetracker is a cloud-based project management tool that provides the needed tools to enterprises to manage high-volume projects.

Features:

  • Capacity planning
  • Project timelines
  • Milestones
  • Real-time dashboard
  • Project scheduling

Pros:

  • Easy milestone tracking
  • Efficient time & expense tracking
  • Customizable templates

Cons:

  • No budget management
  • Gantt charts not available
  • No Kanban board

Pricing:

  • Request demo

14. Basecamp

basecamp

A web-based software, Basecamp is mainly a real-time collaboration tool that offers project management features to streamline workflow and team communication.

Features:

  • Calendaring
  • To-do lists
  • Due dates
  • File sharing
  • Resource planning

Pros:

  • You can export your schedule to Google Calendar
  • Communicating with your team is extremely easy
  • Adding clients to projects is easy, keeping them in the loop at all times

Cons:

  • Difficult to understand UI
  • Assigning tasks can be time-consuming sometimes
  • No milestone visualization

Pricing:

  • Free trial available
  • Unlimited Plan: $99/month

15. Assembla

assembla

Assembla is a great tool to manage multiple projects since it is the world’s only project management software that provides Enterprise Cloud Version Control (ECVC).

Features:

  • Milestone tracking
  • Portfolio management
  • Resource management
  • Client portal
  • Time & expense tracking

Pros:

  • Easily view tickets
  • Provides real-time metrics
  • Collaboration is easy

Cons:

  • Expensive
  • No notification feature
  • No sprint setup available

Pricing:

  • Free trial available
  • Starter pack: $9.16/user / month
  • Enterprise cloud pack: $14.67/user/ month
  • Enterprise self-hosted pack: $960/month (for 5 users)

16. Monday.com

monday

A cloud-based project management tool, Monday.com is an option for small and mid-sized organizations to manage projects efficiently.

Features:

  • Task management
  • Team collaboration
  • Knowledge base integration
  • File sharing
  • Email notifications

Pros:

  • Easy collaboration with team members
  • Keeping clients in the loop is easy
  • A plethora of integrations, making project-related tasks efficient and easy

Cons:

  • No Gmail integration
  • Equipped with templates that can cater to only a few clients
  • No sub-tasks feature

Pricing:

  • Free trial available
  • Basic: $25/month (billed annually)
  • Standard: $39/month (billed annually)
  • Pro: $259/month (billed annually)
  • Enterprise: contact sales team to get started!

17. Celoxis

celoxis

Celoxis, ranking 16th on our project management tools list, is a great choice for teams to collaborate seamlessly during project execution.

Features:

  • Project budgeting
  • Milestone tracking
  • Resource management
  • Customizable templates
  • Bug tracking

Pros:

  • Kanban and Gantt charts available
  • Fast and customizable
  • Wide variety of report templates

Cons:

  • Limited administration features
  • No data restoring options
  • Communication tools need improvement

Pricing:

  • Free trial available
  • Cloud plan: $25/user/month
  • On-premise plan: $450/user/billed once

18. Harvest

harvest

Harvest is one of the top cloud-based time tracking tools that can cater to organizations of all sizes.

Features:

  • One-click entry for timesheets
  • Time tracking
  • Widgets
  • Expense management
  • Scheduling and invoicing

Pros:

  • Easy invoice creation
  • Tracking time spent on projects hassle-free
  • Multiple integrations, including PayPal, Stripe, etc.

Cons:

  • Everything is tracked in this tool, even if a team member is offline
  • No invoice automation
  • No offline functionality on a desktop

Pricing:

  • Free trial available
  • Forever free plan: $0 / month (1 user, 2 projects)
  • Solo plan: $12 / month (1 user, unlimited projects)
  • Team plan: $12/user/ month ( 2+ user, unlimited projects)

 

19. Asana

asana

Most suitable for managing multiple tasks at one time, Asana is #18 on our project management tools list.

Features:

  • Automated notifications
  • Reporting
  • Team collaboration
  • Task management
  • Multiple dashboards

Pros:

  • Modern UI, easy to understand and use
  • Track work progress effortlessly
  • Maintaining a to-do list is much easier

Cons:

  • No in-built messaging feature
  • Adding user details can be hectic and time-consuming
  • Cannot set task priorities

Pricing:

  • Free trial available
  • Premium package: $9.99/user/month (billed annually)
  • Business package: $19.99/user/month (billed annually)
  • Enterprise package: contact their sales team to get started!

20. Eclipse

eclipse

Eclipse is a project management software that allows managers to customize project finances and schedule projects efficiently.

Features:

  • Budget management
  • Portfolio management
  • Dashboard view
  • Task management
  • Status tracking

Pros:

  • Easy to use
  • Customizable dashboards
  • Low ownership cost

Cons:

  • Does not support sprints
  • UI can be better
  • Implementing integrations is difficult

Pricing:

  • Request demo available
  • Contact sales team for pricing plans

Improve Work Efficiency Through Project Management Software!

And there you have it!

Always remember to do your research and shortlist a few options that offer all that you need in one software. For instance, ProProfs Project is one tool that makes everything simple in project management - from defining project goals to generating accurate invoices.

With these diverse set of project management tools, it will be really easy to choose one tool that provides all the needed features to manage your team, projects, clients, and tasks – all on one single platform!

Do you want a free Project Management Software?

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About the author

Niharika holds years of experience in customer support with a special interest in project management. She has a deep understanding of how organizations can leverage tools such as project management software, help desk, and live chat for maximum success. In her free time, she enjoys sketching, painting, and writing.

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