14 Best Gantt Chart Tools to Grow Your Business

Best Gantt chart tools

Planning, organizing, and delivering projects is a tedious task. If not done right, it can severely impact your organization’s growth and bottom-line.  PwC study shows that while 97% of organizations believe in the use of a project management software for business success, only 44% of managers use a robust project management software for their projects. This could be due to many reasons like lack of access to the right project management tool, reluctance to adapt, complex tools at their disposal, and more. That’s where Gantt Chart software comes into the picture. This project management tool helps you plan, track, and manage projects effortlessly from inception to execution.  But, with the online market replete with such tools, picking one can be a daunting challenge. This guide brings to you the best gantt chart tools, to help you make an informed decision. 

A Quick Look at Top Gantt Chart Tools & Their Key Features

14 Best Gantt Chart Software Key Features
ProProfs Project
  • Create a task and subtask in minutes. You can easily track task dependencies and task deadlines.
  • Handle multiple clients on a single dashboard.
  • Option to track billable hours for each team member.
  • Get instant client invoices and be transparent in your project transactions.
Instagantt
  • Use the drag and drop feature to create and link the tasks.
  • With the workload management tool, simultaneously visualize the progress of a team member across projects.
  • Hassle-free integration with Asana
  • Easily export your project to pdf, spreadsheets, and more.
  • Realize task collaboration with a comment, assign, accept, or reject task functionality.
TeamGantt
  • Use the ‘availability tab’ to see workload distribution across teams.
  • Reliable mobile app
  • Easily collect project updates on a single page and share it with relevant stakeholders.
  • Option to compare the actual timeline and the planned timeline.
  • Use a dedicated mobile app to collaborate with your team.
Smartsheet
  • Teams can easily collaborate with the option to drive conversations directly from the email.
  • Easily link projects by automatically referencing cell values between sheets.
  • View the real-time project progress dashboards with all the relevant KPIs.
  • Integrate with third-party tools like slack, skype, Microsoft teams.
  • Use prefilled sheets for your team’s time tracking.
nTask
  • Create task dependencies with any sequence
  • Set milestones to celebrate project wins
  • Separate views for planned and actual timeline
  • Assign tasks to team members and set priority
  • Task timer and timesheets
  • Financial summary and budget management
GanttPro
  • Intuitive gantt charts
  • Access important collaboration features like file attachments, comments and mentions, notifications, and so on.
  • Easily create a time log report with details like users, dates, tasks, and more.
  • Track your project budget in different ways like per item, per hour, or cost basis.
  • Use the public URL options to share your project with all the relevant stakeholders.
Microsoft Project
  • With Microsoft Power BI, you can create interactive dashboards to view key metrics of your project.
  • Access customizable project templates to quickly get started with a new project.
  • Evaluate different project ideas from across your organization on a single platform.
  • Use interactive gantt charts to get a quick timeline of your project progress.
  • Works well in offline mode
Clarizen
  • Versatile team collaboration options using discussions, links, file sharing, and more.
  • Slide publisher feature lets you create updated status reports in a branded PowerPoint template.
  • Easily integrate with third-party tools like slack, JIRA, salesforce, and so on.
  • Customize different stages of your project’s workflow using attractive gantt charts.
  • Hassle-free integration with CRM tools
RedBooth
  • With a timeline view, you can easily track project progress using visual gantt charts.
  • Easily allocate tasks by setting custom tags, deadlines, status, priority, and more.
  • Set up email notifications.
  • Set up a clear task management system with kanban boards.
  • Use the zoom-powered HD video meetings with your team on a dynamic basis.
GanttProject
  • Easy to set up your project on an uncluttered user interface.
  • Gantt chart is available in 25 different languages.
  • Hassle-free export of projects to multiple formats like pdf, excel, .csv, and more.
  • Free open source app
  • Good compatibility with different devices.
Toggl Plan
  • Fast and flexible interface to easily drag and drop your project components.
  • Get instant updates on your project progress on a real-time basis.
  • Have a clear view of your project timeline and share the same with your clients and team members.
  • Set up dedicated boards to manage each task of your project.
  • Easy to set up project milestones.
Bitrix24
  • Easily organize your tasks with to-do lists.
  • Create dynamic gantt charts to keep track of project progress.
  • Reliable communication and collaboration features.
  • Generate a task straight from a conversation like an email.
  • Easy integration with CRM tools.
Agantty
  • Have a clear view of your project progress with colorful gantt charts.
  • Downloadable version available.
  • Easily assign global and project-based rights for different team members.
  • Send reminder emails or pdfs to keep track of task progress.
  • Easily organize your tasks with the drag and drop feature.
Office Timeline
  • Option to create roadmaps and timelines directly in PowerPoint
  • Make Gantt charts on different platforms like Microsoft Excel, Google docs, Microsoft Word, and more.
  • Create visual product roadmaps.
  • Use interesting diagrams or illustrations to see the project workflow.
  • Plan your projects and collaborate with your team using the free online timeline maker.

What is a Gantt Chart?

A Gantt chart is a visual representation of project tasks and their real-time progress. In a typical gantt chart, the tasks take up the vertical bar while its progress constitutes the horizontal bar. Project managers and the team members can get a bird’s eye view of the project progress on a single dashboard: the number of tasks, subtasks, task dependencies, task deadlines, task progress, discussion/comments, and more. Let’s take a look at Gantt chart templates on different sectors:

Construction sector

construction-sector

Image Source

Education sector

education-sector

Image Source ©

IT sector

it-sector

Image Source

Read more: 10 Charts and Diagrams for Better Project Management In the next section, let us understand the advantages of using gantt chart tools.

What are the Benefits of Gantt Charts?

Gantt chart project management comes with many advantages like project clarity, increased transparency and accountability, better communication and collaboration, and much more.

1. Have Clarity on Project Progress

As a project manager, you might be handling multiple projects at the same time. It becomes cumbersome to check the progress of all the projects daily. Gantt chart tools make it eait-sectorsy for you to view the progress of all the projects on a single dashboard.  Not just the project progress, you can also get deep insight into the project tasks and subtasks at a microlevel. With a detailed assessment of project requirements, you can make pragmatic decisions for project progress.

2. Better Time Management

Project management with a gantt chart is one of the best ways to track time while pursuing a project. In the absence of an automation tool, you end up wasting a lot of time on repetitive tasks like email management, data entry, manually tracking project progress, and more.  But, the best Gantt chart tools come with collaboration features like shared calendar, project progress tracking, data syncing across multiple platforms, and more to reduce repetitive tasks and the level of manual work. You can easily drop comments for your team members and allocate tasks, all on a single dashboard. Read more: 10 Tips for Time Management to Enhance Team Productivity

3. Enhances Transparency and Accountability

In the absence of a visualization tool like gantt chart, it becomes difficult to track the committment level of team members. This lack of transparency and accountability leads to inefficient project execution, delays, and overall project failures. With gantt chart tools, it is easy to track the time spent by each team member on a task. Most of these software have a feature to track billable hours and generate invoices for clients. This enhances transparency and accountability as all the activities can be tracked easily on a dashboard. Each team member automatically becomes more engaged in the long run.

4. Avoid Project Delays

By deploying the best gantt chart software, you can automate the planning and execution phase of the project. This provides clarity on the tasks and subtasks, leaving little to no room for project delay as accountability is fixed at every stage of the project. Image Source

5. Enhanced Communication and Team Collaboration

Gantt chart tools provide an excellent platform for team communication and collaboration. You can quickly drop project comments for your team members or share different files online. Timely notifications allow everyone to stay updated about the project progress, milestones, and more.  Read more: Top 5 Ways to Bring About Team Collaboration

6. Create Room for Flexibility

 In every project, unforeseen circumstances can arise at any time and stall the project progress. But, with project management charts, you can easily visualize the project workflow right from the start and keep room for unexpected changes.  This can be achieved by reallocating tasks, making new task dependencies, adding new resources, and more.

7. Better Remote Team Management

Due to the COVID-19, remote work hs become an essential part of the work culture. In the absence of a physical workplace, it becomes more challenging to collaborate with remote team members. With a gantt chart software, teams can easily communicate with each other remotely and share the project progress on a real-time basis. You can easily track the project’s progress with notifications, add comments for your team members to work on, share knowledge resources with your team members, and more. Read more: 5 Efficient Ways to Manage Remote Teams Next section gives you a clear roadmap to select the top gantt chart project tools.

How to Choose the Best Gantt Chart Software?

While choosing the best online gantt chart, you need to consider many factors like cost-effectiveness, ease of collaboration, automatic invoice and billing, and much more.

1. Ease of Use

Ensure that the gantt chart tools you select come with a simple and easy set up user interface. With a simple UI, you can easily set up a project workflow without zero coding knowledge. This saves time and enhances the efficiency of your project execution.

2. Project Tracking Options

Gantt chart software comes with a holistic view of your project from a single dashboard. You can easily create projects, tasks, and subtasks within minutes. The color-coding options help you assign different statuses to your tasks: ongoing, complete, testing, and more.  Also, you can easily fix accountability issues by tracking the performance of your team members. Many of these tools give you the option to add members to your team and monitor their contributions individually. With this feature, it is easy to keep track of the billable hours for each team member.

3. Ability to See Task Dependencies

A single project might have different tasks and subtasks with interlinked dependencies. If there is a loose link between two critical tasks, it could lead to project failure. With the task dependency feature, you can get a bird’seye view of the tasks and easily spot the weak links. This helps you to take corrective action at the earliest.

4. Cost-Effectiveness

Ensure that the gantt chart software that you choose is cost-effective with a free trial and affordable plans. With a free trial, you get enough time to evaluate all the features before deciding the amount to invest. If possible, try multiple gantt chart tools before finalizing one tool.

5. Automatic Invoice and Billing

Most of the gantt chart software gives you an option to track your team members’ billable working hours. With concrete productivity tracking, it becomes easy to generate invoices for multiple projects and clients.

6. Ability to Handle Multiple Clients

Ensure that your gantt chart tool gives you the ability to handle multiple clients. Most of these software come with a single dashboard where you can see the projects of various clients. You can quickly generate different invoices for your clients in a hassle-free manner.

7. Ease of Collaboration

Gantt chart tools give you a single platform to collaborate with your team members. Look out for specific features like options to add comments, share files, connect with 3rd party tools like Dropbox, and much more. With this, you can ensure ongoing communication with your team members leading to successful project execution. With a clear understanding of how to choose gantt chart software, let’s learn the features of top gantt chart platforms available in the market.

13 Best Gantt Chart Tools

There are several Gantt chart software that helps you quickly set up a project workflow and observe the task progress on a real-time basis. Let’s understand them in detail.

1. ProProfs Project

proprofs-project-gantt-chart-view

ProProfs Project is a competent tool that offers amazing functionality to execute projects successfully. You can easily visualize your project progress using colorful Gantt charts. Also, you get access to three interesting project views: calendar view, kanban view, and project view.

Key features of ProProfs Project:

  • Create a task and subtask in minutes. You can easily track task dependencies and task deadlines.
  • Handle multiple clients on a single dashboard.
  • Option to track billable hours for each team member.
  • Get instant client invoices and be transparent in your project transactions.
  • Make use of task comments and threaded replies to communicate with your team members on a common platform.

Pricing:

  • 15 day free trial of any of the two available plans.
  • Essentials plan starts at $2/user/month
  • Premium plan starts at $4/user/month

Pros and Cons of ProProfs Project:

Pros Cons
Simple user interface Less integration options
Easy to track employee productivity using timesheets
Automated invoicing system
Easy to handle multiple clients

2. Instagantt

Instagantt

Instagantt is another best gantt chart software for businesses worldwide. Be it planning a project or scheduling a task, you can get started with a workflow in minutes.

Key features of Instagantt:

  • Use the drag and drop feature to create and link the tasks.
  • With the workload management tool, simultaneously visualize the progress of a team member across projects.
  • Easily export your project to pdf, spreadsheets, and more.
  • Realize task collaboration with a comment, assign, accept, or reject task functionality.

Pricing:

  • 7-day free trial
  • Single subscription starts at $7/month
  • Team subscription starts at $5/user/month

Pros and Cons of Instagantt:

Pros Cons
Easy integration with Asana Tricky export to excel format
Reliable tagging option while sharing task updates Browser compatibility issues
Intuitive user interface Tricky to add task delays

3. TeamGantt

Teamgantt

TeamGantt is one of the most sought-after gantt chart tools that gives you the option to create colorful gantt charts with a simple drag and drop option.

Key features of TeamGantt:

  • Use the ‘availability tab’ to see workload distribution across teams.
  • Easily collect project updates on a single page and share them with relevant stakeholders.
  • Option to compare the actual timeline and the planned timeline.
  • Use a dedicated mobile app to collaborate with your team.

Pricing:

  • 30-day free trial
  • Basic free plan
  • Standard plan starts at $24.95/month
  • Advanced plan starts at $29.95/month

Pros and Cons of TeamGantt:

Pros Cons
Easy to use task resource assignment feature Need to refresh the page after change by a collaborator
Attractive design and user-friendly interface Difficult to sort the ‘list view’ contents
Reliable mobile app
Good video resources for initial setup

4. Smartsheet

Smartsheet

Smartsheet is a cloud-based gantt chart tool that helps you create dynamic project plans aimed at optimizing your project workflows.

Key features of Smartsheet:

  • Teams can easily collaborate with the option to drive conversations directly from the email.
  • Easily link projects by automatically referencing cell values between sheets.
  • View the real-time project progress dashboards with all the relevant KPIs.
  • Integrate with third-party tools like slack, skype, Microsoft teams.
  • Use prefilled sheets for your team’s time tracking.

Pricing:

  • Free trial available
  • Standard plan
  • Individual plan starts at $14/month
  • Business plan starts at $25/user/month
  • Enterprise plan available on contact

Pros and Cons of Smartsheet:

Pros Cons
Easy to set up No in-depth formatting choices
Customizable dashboards Challenging to assign colors to values on chart (especially ‘0’)
Brings in transparency with the wide collaboration features

5. nTask

nTask Tool

nTask is an online Gantt chart tool used by businesses to manage their workflows with easy drag and drop functionality. It’s an intuitive platform for planning, scheduling, assigning and evaluating projects. 

Key Features of nTask:

  • Create task dependencies with any sequence
  • Set milestones to celebrate project wins
  • Separate views for planned and actual timeline
  • Assign tasks to team members and set priority
  • Task timer and timesheets
  • Financial summary and budget management

Pricing:

  • 14-days free trial
  • Premium plan at $2.99/user per month
  • Business plan at $7.99/user per month

Pros and Cons of nTask:

Pros

Cons

Interactive Gantt chart with drag and drop Gantt chart feature not available on mobile app
Resource planning and set hourly rates No printable option
Affordable paid plans
Issue tracking and Kanban boards available

6. GanttPRO

GanttPRO

GanttPro is another popular gantt chart software that helps you build attractive gantt charts with important details like dependencies, task deadlines, task assignees, and more.

Key features of GanttPRO:

  • Access important collaboration features like file attachments, comments and mentions, notifications, and so on.
  • Easily create a time log report with details like users, dates, tasks, and more.
  • Track your project budget in different ways, like per item, per hour, or cost basis.
  • Use the public URL options to share your project with all the relevant stakeholders.

Pricing:

  • 15 day free trial of any of the two available plans.
  • Essentials plan starts at $2/user/month
  • Premium plan starts at $4/user/month

Pros and Cons of GanttPRO:

Pros Cons
Reliable use and customization features Site loading options
Intuitive gantt charts No option to automatically insert start or end date of tasks
Automatic project cost tracking
Easy to add attachments to individual tasks

7. Microsoft Project

Microsoft Project

Microsoft Project is a flexible and versatile gantt chart tool from Microsoft. This tool offers several plans for both individuals as well as teams.

Key features of Microsoft Project:

  • With Microsoft Power BI, you can create interactive dashboards to view key metrics of your project.
  • Access customizable project templates to quickly get started with a new project.
  • Evaluate different project ideas from across your organization on a single platform.
  • Use interactive gantt charts to get a quick timeline of your project progress.

Pricing: Cloud-based solutions

  • Project Plan 1 starts $10/user/month
  • Project Plan 3 starts $30/user/month
  • Project Plan 5 starts $55/user/month

On-premises solutions

  • Project Standard 2019 starts at $649.99
  • Project Professional 2019 starts at $1279.99
  • Project Server plan price available on the contact

Pros and Cons of Microsoft Project:

Pros Cons
Real-time notifications available High pricing as the user needs to purchase other Microsoft tools with Microsoft Project.
Easy to set up and customize project templates Only compatible with Windows operating system
Works well in offline mode

8. Clarizen

Clarizen

Clarizen is another comprehensive gantt chart tool that helps you easily set up a gantt chart based on your project requirements.

Key features of Clarizen:

  • Versatile team collaboration options using discussions, links, file sharing, and more.
  • Slide publisher feature lets you create up-to-date status reports in a branded PowerPoint template.
  • Easily integrate with third-party tools like slack, JIRA, salesforce, and so on.
  • Customize different stages of your project’s workflow using attractive gantt charts.

Pricing:

  • Enterprise edition available on request
  • Unlimited edition available on request

Pros and Cons of Clarizen:

Pros Cons
Easy to set up and use High price
Versatile reporting features Limitations with respect to custom fields
Easy customization
Hassle-free integration with CRM tools

9. RedBooth

Redbooth

RedBooth is an all-in-one gantt chart tool that allows you to plan projects and organize teams at your workplace.

Key features of RedBooth:

  • With a timeline view, you can easily track project progress using visual gantt charts.
  • Easily allocate tasks by setting custom tags, deadlines, status, priority, and more.
  • Set up a clear task management system with kanban boards.
  • Use the zoom-powered HD video meetings with your team on a dynamic basis.

Pricing:

  • 14 day free trial of business plan feature.
  • Pro plan starts at $9/user/month
  • Business plan starts at $15/user/month
  • Enterprise plan available on contacting the 0vendor

Pros and Cons of RedBooth:

Pros Cons
Hassle-free customization Limited integration options
Easy to opt for RedBooth notifications via email Tricky to tag people
Simple to add multiple clients

10. GanttProject

Gantt Project

GanttProject is another reliable gantt chart software that provides you a simple user interface to plan and execute your projects.

Key features of GanttProject:

  • Easy to set up your project on an uncluttered user interface.
  • Gantt chart is available in 25 different languages.
  • Hassle-free export of projects to multiple formats like pdf, excel, .csv, and more.

Pricing:

  • Free open source app

Pros and Cons of GanttProject:

Pros Cons
Cost-effective Complex workflow analysis
Good compatibility with different devices Diagrams still at a primitive level
Easy to install

11. Toggl Plan

Toggl-Plan

Toggl Plan is a free gantt chart software that gives you a clear overview of your project’s progress.

Key features of Toggl Plan:

  • Fast and flexible interface to easily drag and drop your project components.
  • Get instant updates on your project progress on a real-time basis.
  • Have a clear view of your project timeline and share the same with your clients and team members.
  • Set up dedicated boards to manage each task of your project.

Pricing:

  • 14 days free trial
  • Team plan starts at $9/user/month
  • Business plan starts at $15/user/month

Pros and Cons of Clarizen:

Pros Cons
User-friendly software No calendar view
Easy to remember project dates by setting up milestones No option to add recurring tasks
Cost-effective with a free trial

12. Bitrix24

bitrix24-gantt-chart

Bitrix24 is another cloud-based Gantt chart software that helps you set up visual projects in minutes.

Key features of Bitrix24:

  • Easily organize your tasks with to-do lists.
  • Create dynamic gantt charts to keep track of project progress.
  • Generate a task straight from a conversation like an email.
  • Easy integration with CRM tools.

Pricing:

  • Basic free plan
  • Special plans
  • Start+ plan starts at $17/month
  • CRM+ plan starts at $48/month
  • Project+ plan starts at $48/month
  • Business plans
  • Standard plan starts at $49.50/month
  • Professional plan starts at $99.50/month

Pros and Cons of Bitrix24:

Pros Cons
Varied integration options Complex reports
Reliable communication and collaboration features Tricky to access call records
Easy to keep track of clients and customers.

13. Agantty

Aganty

Agantty is a simple gantt chart tool with an interactive platform to create beautiful projects for your team.

Key features of Agantty:

  • Have a clear view of your project progress with colorful gantt charts.
  • Easily assign global and project-based rights for different team members.
  • Send reminder emails or pdfs to keep track of task progress.
  • Easily organize your tasks with the drag and drop feature.

Pricing:

  • Free trial available
  • Contact vendor for pricing

Pros and Cons of Agantty:

Pros Cons
Simple design Limited project viewing formats
Easy navigation Tricky to work with the app on mobile
Downloadable version available

14. Office Timeline

Office Timeline

Office Timeline is an intuitive Gantt chart software with interesting features like a powerpoint add-on, visual product roadmaps, and more.

Key features of Office Timeline:

  • Option to create roadmaps and timelines directly in PowerPoint
  • Make Gantt charts on different platforms like microsoft excel, google docs, Microsoft word, and more.
  • Use interesting diagrams or illustrations to see the project workflow.
  • Plan your projects and collaborate with your team using the free online timeline maker.

Pricing:

  • Free trial available
  • Paid plan starts from $59/month

Pros and Cons of Office Timeline:

Pros Cons
Easy to create Gantt charts Tricky to add tags and descriptions
Versatile, ready-made templates with customization options
Crystal clear timelines

Comparison of the Best Gantt Chart Tools

Gantt Chart Software Price Task Management Task Scheduling Reporting Resource Management Automatic Invoice Mobile App Real-time notifications
ProProfs Project Essentia plan starts at $2/user/month Yes Yes Yes Yes Yes Yes Yes
Instagantt Single subscription starts at $2/user/month Yes Yes Yes Yes No No Yes
TeamGantt Standard plan starts at $24.95/month Yes Yes Yes Yes No Yes Yes
nTask 14-days free trial Yes Yes Yes Yes Yes Yes Yes
Smartsheet Individual plan starts at $14/month Yes Yes Yes Yes Yes Yes Yes
GanttPRO Essentia plan starts at $2/user/month Yes Yes Yes Yes Yes No Yes
Microsoft Project Project plan 1 starts at $10/user/month Yes Yes Yes Yes Yes No Yes
Clarizen Available on contact Yes Yes Yes Yes Yes Yes Yes
RedBooth Pro plan starts at $9/user/month Yes Yes Yes Yes Yes Yes Yes
GanttProject Free/open source Yes Yes Yes Yes No No Yes
Toggl Plan Team plan starts at $9/user/month Yes Yes Yes Yes Yes No Yes
Bitrix24 Basic free plan Yes Yes Yes Yes Yes Yes Yes
Agantty Available on contact Yes Yes Yes Yes No Yes Yes
Office Timeline Paid plan starts from $59/month Yes Yes Yes Yes No No Yes
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About the author

David Miller

David is a Project Management expert. He has been published in Jeffbullas.com, Hr.com, and eLearningIndustry. As a project planning and execution expert at ProProfs, he has offered a unique outlook on improving workflows and team efficiency.Connect with David for more engaging conversations on Twiiter, LinkedIn, and Facebook.

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