What Is an LMS?

A learning management system (LMS) is a software platform that enables businesses to create, share, administer, and track online courses and tests.

Use it for both regular in-house training and remote training. It is perfect for overcoming the challenges faced in continued learning & development during situations such as the ongoing COVID-19 crisis.

Ready to make the move from traditional to a virtual classroom training experience with an LMS?

Definition of LMS

A learning management system or LMS is a software application for administering and managing online training or eLearning. They are usually cloud-based. An LMS serves as an online platform to plan, create, share, and track online courses, lessons, and tests for employment training or educational programs. The best part of learning management software is that it takes care of the nuts and bolts of online learning, encompassing the entire lifecycle. They are also cost-saving and time-saving by nature.

Who Can Use an LMS?

Almost anyone who is into online learning and wants to streamline the entire process can use an LMS. The primary customers or end-users of an online learning management system include:

LMS for Business
Businesses of All Sizes

Generally, LMS doesn’t discriminate between businesses based on size. All of them can equally leverage these tools to meet their L&D needs, both in-house and remote. An LMS does the heavy lifting for you so that you can focus on your core activities.

LMS Software for Educational Institutions
K-12, Colleges, Universities

Educational institutions rely on these innovative software applications to make learning more efficient and effective. Ease of administration and seamless learner experience are the main takeaways.

LMS for Independent Tutors
Independent Tutors

Independent and private tutors can take complete charge of online learning with an LMS. No juggling administrative tasks with teaching. Most of the tasks are automated in a learning management system.

Use Cases of LMS Systems

As a user-friendly, highly functional, and effective solution, learning management systems enjoy a large customer base. It is made up of private businesses and government agencies. The main purpose, of course, remains the same - employee training, learning & development.

  • Employee Training LMS Software>
    Employee Training

    Businesses use learning management systems for different types of employee training requirements, regardless of their industry. Onboarding, sales training, HR training, safety training, and sexual harassment training are some common examples.

  • SAAS LMS for Employee Development & Retention
    Employee Development & Retention

    Hiring and onboarding employees is one thing and retaining them through continuous development is a different ball game altogether. Organizations use LMS as a support tool in training and retaining current employees. They assign courses to help employees acquire the right skills for the job and enable them to grow in their careers.

  • HR Training Learning Management System
    HR Training

    Whether it is employee recruitment, termination, leave policies, or resolving workplace conflicts, LMS platforms prove useful for countless organizations in deploying HR training. This keeps HR personnel efficient in their roles and responsibilities and helps build positive and healthy relationships with employees.

  • Sexual Harassment Training
    Sexual Harassment Training

    Sexual harassment training is a compliance training mandated by the federal and state governments. You can deploy it easily using a learning management system. Organizations use LMS to train both supervisors and employees 1-2 hours, every two years or as required by law. You can also train your remote employees with an extended enterprise LMS.

  • LMS Use in Onboarding

    It is one of the most common use cases of LMS deployment. Employers use LMS to bring new recruits up to speed and integrate them successfully into your company culture through various education and training programs.

  • Online Sales Training LMS Software
    Sales Training

    Sales people are central to business survival. A number of organizations use learning management systems to train their sales teams and keep them up-to-date with the market trends. They impart the necessary knowledge and skills to attract potential customers, close deals, generate revenues, and reach business goals.

  • Online Safety Training LMS
    Safety Training

    This is another area where LMS tools find application. Employers use these tools to train their employees on workplace hazards and accidents. This ensures compliance with all the industry regulations and keeps employees safe in the workplace.

  • eLearning Authoring Tool
    Online Education or eLearning

    In-person teaching and learning is not enough in today’s society characterized by increased mobility and extensive use of personal devices. That’s where cloud LMS tools become significant. A learning management system supports asynchronous and blended learning online. Teachers can use LMS to create and share online courses, quizzes, and tests super-easily. They can also leverage real-time tracking and reporting features.

Why Use a Learning Management System?

There are numerous reasons to start using learning management system software but the top ones are:

  • Easy Course Creation LMS Software Easy course creation

    Develop courses from scratch, import existing materials, or access content library with the help of integrated course builder.

  • Centralized Learning with LMS Platforms Centralized learning

    Bring together learners and instructors in one centralized and secure place with virtual classrooms in LMS platforms.

  • Ease of Tracking & Reporting with Best Cloud Based LMS Ease of tracking & reporting

    Track learning progress of individuals and groups in real-time and get insightful reports.

  • Instant Feedback LMS Instant feedback

    Leverage in-app surveys and polls to collect immediate feedback on instructors and course content.

  • Best Learning Management System for Engagement & Interactivity More engagement & interactivity

    Add videos, brain games, quizzes, flashcards, and other gamified elements to enhance the interests of learners.

  • Consistency of Learning With Online LMS Consistency of learning

    Get access to the same standard training content, regularly updated for consistency in learning.

Simplify, Streamline, & Standardize Online Training

Top LMS Features

The capacity to build courses is one of the most basic functionalities of a learning management system. Create professional-looking courses in minutes. Add multimedia files such as audio and video. Upload training materials in Word doc or PDF format. Apply white-label to meet your own branding needs by adding logo, messaging, and color schemes. Organize content topic-wise and by chapters.

Learning Management System LMS Software
User & Group Management

Like in conventional classrooms, you can organize learners into groups with the help of an LMS based on training type, location, and other criteria. Assign them courses easily. Add group admins to manage groups. Enable learner self-registration to save your time and effort. Bulk-invite learners. Get notifications on due courses, completed courses, and expiration of certificates.

Testing & Assessment Software
Testing & Assessment

Whether you’re training 5 people or 5,000, regular testing and assessment is indispensable in any outcome-based learning. Measure progress against your L&D goals with the help of quizzes such as timed quiz, scored quiz, and private quiz. Add these quizzes at the end of each course chapter to test knowledge retention. Better still, you can embed quizzes right into your courses and make learning more engaging. Leverage the social media sharing feature so that learners find your quizzes more easily.

Cloud-Based LMS  for Reporting
Reporting & Analytics

Access insightful learning data as and when you want them. View individual reports and consolidated group reports. Get a bird’s eye view of the scores that your learners obtain in the form of grade books. Measure the effectiveness of online training or education. Filter reports by time, such as today, yesterday, last 7 days, and more. Get just what you need, without the need to scroll all the way up or down a report.

 Multi-Lingual Support SAAS LMS
Multi-Lingual Support

For learners, language is a major factor for enrollment in a course. Make sure the learning management system you choose provides support for multiple languages. Remove language barriers and train learners in any preferred language. Make your system available in any linguistic region. Teach or train a global audience using any of the world’s major languages. Get over the need to use Google translator, which is not always reliable when it comes to translation.

 Self-Paced Learning LMS Software
Self-Paced Learning

This feature is an acknowledgment of the fact that no two learners learn at the same speed. It addresses the need to calibrate learning satisfactorily according to individual needs. Remove common scheduling issues, and let learners learn at their own convenience pace. Cater to different learning styles and preferences. Allow learners to retake a course or lesson as many times as they need.

Online Collaboration
Discussion & Collaboration

This is a social learning feature common in almost all popular learning management software. It allows you to facilitate collaborative learning. Provide an online community for real-time discussion and joint problem-solving. Promote higher-level thinking skills in learners through peer learning. Boost the confidence of learners.

Online Learning Management System Reminders & Announcements
Reminders & Announcements

Another key feature in LMS tools that enables you to ensure that learners abide by course completion or certificate expiration dates. Using this feature, you can set a complete-by date for a course or quiz. You can also set certificate expiry dates. Ensure ongoing compliance regardless of the type of training you’re deploying.

Integration with LMS Software

What if you could get the benefits of two tools merged into one? Learning management software makes that possible. No need to constantly switch between platforms. Powerful integrations with popular tools such as CRMs and CMSs enable LMS users to leverage the advantages of software interoperability and make LMS tools more powerful than they already are. For example, integration of an LMS with SugarCRM allows you to deliver online training and education to your customers and channel partners while engaging in marketing automation at the same time.

Security & Permissions with Cloud-Based Learning Management Systems
Security & Permissions

Some of the cloud-based learning management systems today are easily configurable in terms of security settings.Set secure access control and assign roles & permissions to users. You can control user login using Single Sign-On and REST API as well as allow public access to your courses or simply make them private through password-protection. A GDPR-compliant cloud LMS ensures the privacy of personal data, thereby helping build trust with customers.

Kick-Start Your Delightful LMS Experience

Take ProProfs Training Maker for a test drive today. If you’re looking to streamline online learning in the easiest way possible, either in-house or remotely, this SaaS LMS can help you. Join our 15+ million active users. Avail our no-obligation, 15-day FREE trial on any plan.

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