How to Develop Your First Employee Training Program

Employee Training Software

To win in the marketplace, you must first win in the workplace. – Doug Conant, American businessman

In a bid to stay one step ahead of their competition, organizations everywhere are turning to their most valuable resource – employees. Businesses today invest a hefty amount of money, time, and efforts in providing opportunities for growth and development to their workforce.

These efforts are intended to make employees productive and successful so that businesses can stay relevant in a rapidly evolving business climate.

A recent survey by LinkedIn involving thousands of employees, executives, people managers, and talent developers resulted in the following key findings:

  • 68% of employees prefer to learn at work
  • 94% of employees would stay in a company if it invested in their career
  • Manager involvement is critical for increasing employee engagement with learning

The role of employee training software is quite valuable in such a scenario. Such a tool can streamline and standardize the training across the enterprise in a big way. Before we get into the details of this type of software and how to develop an employee training program, let’s understand the basics of employee training.

What is Employee Training?

Help Desk SoftwareEmployee training is a planned skills education program that is designed to increase the knowledge, technical skills, efficiency, and productivity of employees.

Examples include orientation training, product training, workplace diversity training, and sexual harassment training.

Given at regular intervals, such training programs are aimed at enabling employees to be efficient and create better value in their respective roles. Skillsets developed in such a way are helpful in the overall growth of an organization.

Workplace training is necessary to keep employees updated with industry trends and latest technologies that are key to survive in a competitive business environment.

Nowadays, many organizations rely on employee training management software such as learning management system (LMS) to create online courses and deploy online training effortlessly.
Watch This Video to Know How to Create Employee Training Courses Online

How to Develop an Employee Training Program

At first, professional development of employees may seem like an uphill task, but with the right employee training software or LMS software coupled with the right strategies, it becomes manageable.

The following is a series of steps that you can take to make corporate training a smooth sailing and less hectic activity. Take a look:

#1 . Choose the Right Employee Training Software

Right Employee Training Software
Investing in employee training software that can meet your needs is key to a successful outcome. Whether you want to provide a personalized learning experience or train remote employees, online employee training software can fulfill that easily.

For instance, ProProfs Training Maker is a cloud-based learning management system built to simplify enterprise training. The LMS also serves as an eLearning authoring tool that can provide both pre and post-training support.

Everything from setting a training program up to automated grading becomes a linear process with this tool by your side.

Watch this video

Ease of use, flexibility, and anytime, anywhere access are some of the features you should look for in such a software application.

#2 . Establish Learning Paths and Goals

Understand where to start and end employee training. Prepare a roadmap of the training based on the learning & development needs of each learner. Perform a skills gap analysis to identify which skills areas or knowledge gaps you need to focus on during a training session.

This will help you ascertain the type of training that will work best for a particular group of learners. In addition, you’ll be able to prioritize training objectives.

#3. Assign Mentors to Trainees

Having a workplace buddy is a proven way to train new employees effectively. It enables them to learn faster than being left on their own. Implement a buddy program by assigning a mentor for 2-3 learners at a time.

Mentors can play the role of orienting and onboarding new recruits towards their work processes and tools. Even in this case, the role of employee training software is significant.

In addition to face-to-face training in classrooms, you can utilize such software to assign training courses and evaluate performance.

Read More:- Compelling Reasons to Adopt LMS for Employee Onboarding

#4 . Provide Engaging Learning Experiences

Engaging Learning Experience
The way you deliver online training programs has a lot of bearing on the final learning outcome. Keep your learners engaged throughout a learning & development journey with customized courses. Further, deploy a gamified employee training software, which can help increase the interest level of learners.

Designated learning paths, scoreboards, and certificates are some of the game elements that you can find in the top online training software tools today. They are known to increase the stickiness of learning and course completion rates.

#5 . Encourage Collaborative Learning

collaborative-learningThere are a number of benefits in working in groups. Remember, two heads are always better than one. Some of the best employee training software available today break down the rigid walls of unidirectional learning in traditional classrooms.

These platforms encourage the active participation of learners in the learning process. By using such tools, instructors can enable learners to clear doubts and solve problems in a collaborative fashion.

ProProfs Collaborate is one such software that facilitates knowledge exchange and collective problem solving among learners.

#6 . Gather Feedback & Suggestions

Gather Feedback & Suggestions
Regular feedback and suggestions from learners on employee training courses, training delivery methods, and other factors go a long way in improving online training programs. Choose an employee training software or an LMS software with a built-in system for gathering feedback from course attendees.

As one of the most popular online staff training software, ProProfs Training Maker allows users to add quizzes and surveys to courses. This enables them to gauge what learners think about particular training programs.

These add-ons provide valuable opportunities to improve course content or delivery methods for an improved learning experience.

#7 . Track and Measure Learning Progress

An online employee training remains incomplete in the absence of insightful reports and analytics on learners. Such data gives an idea as to where things stand. Use a tool that comes embedded with employee training tracking software.

Read More:- The Importance of Data Reporting in Learning Management System

Such tools are extremely useful in assessing learners’ progress, course completion rates, and learner engagement, as well as obtaining satisfaction ratings. Once you are sure that the learning outcome of individual learners or groups of learners is positive, you may validate the learners by issuing certificates.

Some of the best LMSs in the market allow instructors to create professionally designed certificates. They can customize and share these certificates to keep the learners motivated.

Ready to try your hand at one of the best training makers?

What to Look for in Employee Training Software

Whether you are deploying in-house training or remote training, eLearning or blended learning, embracing the right training software for employees is half the work done. But unless you know what you want and what to consider in such learning management systems, you’ll remain unsatisfied.

The question is not merely about affordable online employee training but quality training. If you are out in the market looking to buy your first LMS software, consider the following features.

Organizations across almost all industries are unanimous in their view that these features do matter and hence are worthy of consideration:

✓ User-friendly interface

A clean and uncluttered user interface makes training software easy to use. The navigation is smooth and hassle-free. When you take a free demo or trial, make sure the tool has a learner dashboard that gives a general overview of each learner.

✓ Personalized learning paths

This learner-centric feature is useful in addressing learner-specific needs and knowledge gaps, besides enabling learners to learn at their own convenience.

Read More: Learning Paths: A Roadmap for Effective Training Programs

✓ Multi-language support

multiIf you are planning to deploy a new employee training program, it would be helpful to know that an LMS that provides multilingual support is an added advantage. This means that even if your first language is not English, you can still use an alternative language such as French, Spanish, or Japanese to impart training.

Read More:- ProProfs Training Maker Now Speaks 72 Languages!

✓ Settings & Integrations

An ideal employee training management software comes with a number of settings and integrations. Settings make customization easy to meet branding purposes, while integrations with other useful tools deliver the best of both worlds without having to buy additional software.

✓ Tracking & Reporting

Advanced tracking and reporting is another feature you should find in an employee training software, regardless of whether you go for open-source or a hosted version. These reports should help you to track learners’ performance in real time and access data related to their engagement and learning curves. Insights such as who has completed a particular course and who hasn’t make online training and education meaningful.

✓ Certifications

Every learner loves acknowledgment at the end of each training session for their efforts. This is where an employee certification tracking software comes into the picture. Using such software, instructors can design beautiful certificates and issue them to learners. Apart from validating successful completion of courses, such software take care of certificate expiration date and renewal.

Looking for Corporate LMS Software?

Launching your first employee training program may seem like a herculean task initially, but if you look at the steps discussed above, you’ll find that they are pretty straightforward and linear.

Ideally, you should identify your training needs first and select the best employee training software that can fulfill them. Don’t forget to consult all stakeholders on how to execute your corporate training programs for optimum results.

Once you take care of all these elements, rest of the things will start to fall into place. You’d be streamlining employee training effortlessly even before you realize it.

Read More:- Roles of LMS in Corporate Sales Training

If you’re looking for a software application that fits the bill, look no further. Unlock the benefits that ProProfs Training Maker has to offer. Create and distribute online courses to train learners worldwide.

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About the author

Michael has more than eight years of experience in the enterprise software and eLearning industry. He is passionate about online training and has a deep understanding of how organizations can leverage online training for maximum success. In his free time, he enjoys power walking, zumba, and reading.


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