Productivity Hack – 10 Tips For Managing Your Time

Productivity Hack - 10 Tips For Managing Your TimeCan you imagine all the things we can learn about ourselves if we were all honest with 100% of the times?

We could make so many positive changes if we just admitted to ourselves what we struggled with! We’d probably be surprised by how many of us share the same struggles.

Many of us are afraid of commitment, nervous at the thought of change and- the most common similarity- bad at managing time.

Some of us have always been poor with time management, usually the adults who were always running late to school as kids or who could never seem to turn our homework in on time.

However, others developed this bad habit late in life when we began working or started a family and suddenly had little humans to look after.

Whatever the case may be, most of us can honestly say that we struggle with managing our time. Regardless of why you struggle to finish tasks on time or get to work by 8 am, it doesn’t really matter.

What matters is how you manage your time at the end of the day and deliver your work without missing the deadline.

In case you feel lost on how to bring yourself back on track, then read on these tips that help you manage your time better.

1. Don't Take on More Than You Can Handle

One of the reasons that you might be struggling to manage your time is simply because you have too much on your plate.

If you take on more work than you have time for, you may feel like you aren’t able to manage your time when the truth is that there isn’t enough time for you to do everything on your to-do list!

This is why it’s crucial that you learn to say no.

At work, it can be tempting to say yes every time you’re asked to help out. However, you need to be honest with yourself and with your abilities.

Avoid taking on more than you can handle. Once you cut down on the number of tasks you have to do, you’ll be amazed how easier it gets to manage your time.

2. Start Working on a Task as Soon as You Have It

productivity hackProcrastination is a dangerous habit. And many can relate to this habit. It is also one of the leading reasons why most people aren’t able to manage their time well.

Nip procrastination in the bud by starting to work on a task or project as soon as it’s given to you. Even if you don’t finish it right away, the fact that you’ve already started will encourage you to finish the task on time because it won’t seem as big and scary.

3. Prioritize Mental and Physical Health

A crucial factor in managing your time is to make sure you’re in good health, both mentally and physically. If you aren’t feeling well physically, chances are it’ll take you longer to do your work because you’re focusing on how you feel.

To avoid frequent health issues, make sure you eat a healthy diet and exercise regularly. Exercise has been proven to give you more energy, which is also a result of eating healthy. Make sure you get enough protein, don’t eat too many fats and stay away from processed foods as much as possible.

A healthy diet has proven to increase your brain activity and make you less groggy. This, in turn, helps you manage time by improving your performance levels at work.

Don’t forget to take care of your mental health, too! Get enough sleep every night, seven to eight hours, and treat yourself every once in a while. You can’t manage time if you don’t have the mental or physical energy to do your tasks.

4. Eliminate Distractions

If you wonder why you struggle to manage your time, distractions can be the culprit!

Focus when you’re working on eliminating all distractions around you, such as the television and social media. Shut your televisions and log out of your social media accounts. It could help you avoid procrastination while working your way through tasks at hand.

5. Make a Priority List

It is important you learn the art of organizing your tasks to manage your time better. To move on with this strategy make a thorough to-do list. Order each task by priority.

When you know what you have to do and when it can be easier to focus. You can use a simple project management software to accomplish this goal. It can help you organize your task by priority and in bullets.

6. Focus on One Thing at a Time

Many people are poor at time management because when they look at everything that they have to do, they get overwhelmed.

If this happens to you, don’t worry! It’s quite common. To avoid feeling overwhelmed and from steering away from work altogether, focus on one task at a time.

It can be difficult to ignore the other things on your to-do list, but when you focus on one task at a time, you can put all of your energy into finishing it. Later, you can easily move on to the next task sooner.

7. Focus on the Solution, Not the Problem

how to improve productivityBecome solution-oriented rather than problem-oriented. When you focus on the problem, it will just grow bigger. It can lead to procrastination due to fear or anxiety about the magnitude of the task at hand. However, if you focus on the solution, you can progress through the task much quicker because you’re focusing on the end-goal and trying to see the bigger picture.

8. Accept That Perfection Doesn't Exist

Many people are perfectionists. While it may seem like a good thing, it can often lead to poor time management because perfectionists won’t submit a task or project until they’re 100% happy with it.

The truth is that perfection doesn’t exist! Instead of trying to finish your job perfectly, make sure that it is done well and with minimal errors. Finishing your task well and on time is better than finishing it late and “perfect.”

9. Break down Large Projects into Smaller Tasks

Large projects can seem intimidating. Rather than avoiding the project because of how complex it may be, break down large projects into smaller tasks.

That way, you can complete the project in an organized manner and tick it off of your to-do list sooner rather than later. Organization and prioritization always help to improve your time management skills.

10. Set Deadlines and Stick to Them

Lastly, learn to set deadlines for tasks and stick to them. If you don’t have a specific day and time that a task should be finished, you’ll wait until the last minute to start.

However, if you know that a certain task needs to be finished by tomorrow morning, you’ll likely start working right away.

Again to set deadlines and receiving regular reminders for them, you can incorporate the use of a project management software.

Wrap Up

So, if you have poor time management skills, don’t worry- you’re not alone.

Many people face the same situation every day! But it doesn’t mean you have no scope for improvement here.

You can refer to one of the tips that are given in the list above. They will surely help you learn how to manage your time and boost your productivity easily. Also, your skills will improve exponentially in no time.

About the author

Laura Greene

Laura Greene is one of the content managers for TrustedEmployees – creative people who provide businesses, non-profits, and volunteer organizations with a tailored and compliant approach to background screening through personalization, innovation, and dedication.

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