SSCC's FERPA Review Quiz

1.

FERPA became a Federal Law in what year? (Select one best answer)

A.

1964
B.

1974
C.

1984
D.

1994
E.

2004

Correct Answer
B. 1974

Explanation
This law was not passed until '74 after Watergate when individuals were very concerned about privacy.

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2.

"School officials" may NOT disclose personally identifiable information about students nor permit inspection of their records without "written permission" unless such action is covered by certain exceptions permitted by the FERPA Act. (True or False?)

A.

True
B.

False

Correct Answer
A. True

3.

"Personally Identifiable" means data or information - this includes which of the following? (Select all best answers)

A.

The name of the student, the student’s parent, or other family members
B.

The student’s campus or home address
C.

A student's social security number (SSN) or student identification number (SID)
D.

A list of personal characteristics or other information which would make the student’s identity easily traceable
E.

A student's e-mail address

Correct Answer(s)
A. The name of the student, the student’s parent, or other family members
B. The student’s campus or home address
C. A student's social security number (SSN) or student identification number (SID)
D. A list of personal characteristics or other information which would make the student’s identity easily traceable

4.

How often must students be notified of their FERPA status? (permission approval for situations like - "I authorize my mother to have access to your records") (Select one best answer)

A.

Twice a year
B.

Once a year
C.

Every other year
D.

Quarterly
E.

Once only

Correct Answer
B. Once a year

Explanation
This is notification process is maintained by SSCC's Student Services department.

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5.

According to the Family Policy Compliance Office, it is no longer acceptable to publicly post non-directory information (grades) without obtaining the students’ written permission. To post grades in any public way (online, on a door. etc.), which of the following are acceptable examples an instructor could use? (Select one best answer)

A.

Student Name - all or partial
B.

Student Identification Number (SID) - all or partial
C.

Student's E-mail address
D.

Secret name/number/symbol only known to the instructor and student
E.

Student/s Birthdate

Correct Answer
D. Secret name/number/symbol only known to the instructor and student

6.

Which of the following are NOT considered "educational" records? (Select all best answers)

A.

“Sole Possession” notes (personal notes taken/not shared)
B.

Law enforcement unit records
C.

Records maintained exclusively for individuals in their capacity as employees
D.

Doctor-patient privilege records and Alumni Records
E.

A student's transcript

Correct Answer(s)
A. “Sole Possession” notes (personal notes taken/not shared)
B. Law enforcement unit records
C. Records maintained exclusively for individuals in their capacity as employees
D. Doctor-patient privilege records and Alumni Records

7.

At SSCC, a school official person is considered which of the following? (Select all best answers)

A.

Employed by SSCC in an administrative, supervisory, academic or research, or support staff position (including security)
B.

A company with whom the college has contracted, e.g., attorney, auditor, collection agency
C.

A person serving on the Board of Trustees
D.

A student serving on an official committee, such as a disciplinary or grievance committee, or assisting another school official in performing his or her tasks
E.

Retired faculty, staff or administrators

Correct Answer(s)
A. Employed by SSCC in an administrative, supervisory, academic or research, or support staff position (including security)
B. A company with whom the college has contracted, e.g., attorney, auditor, collection agency
C. A person serving on the Board of Trustees
D. A student serving on an official committee, such as a disciplinary or grievance committee, or assisting another school official in performing his or her tasks

8.

SSCC College has designated Directory Information (details that can be shared) according to the Family Educational Rights and Privacy Act of 1974. Which of the following items cannot be shared, as it is not one of SSCC's approved Directory Information items. (Select one best answer)

A.

A Student's Name and E-mail address
B.

Major field of study, Degrees and awards received and dates
C.

Weight/height of members of athletic teams
D.

Dates of attendance, Enrollment status (FT/PT)
E.

FAFSA (Financial Aid Status)

Correct Answer
E. FAFSA (Financial Aid Status)

9.

An unauthorized person retrieves information from a computer that is unattended. Under FERPA, is the college and invidual responsible?(True or false)

A.

True
B.

False