Records Management Agency Assessment - Records Management Leads

 

This assessment is designed to be taken by Records Management Leads with the support of their supervisors and their agency records officer. Responses are confidential and will be used solely to provide guidance on improving records management practices within agency workgroups.

Response is required below.
Please enter a valid email address below.
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Please select at least no options.
Please don't exceed more than 0 options.
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What is your name and which department, division, and section do you represent?
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Please don't exceed more than 1 options.
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How aware are you of the policies, procedures, and rules guiding records management responsibilities for King County employees, especially those affecting managers and supervisors?
Response is required below.
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Please select at least options.
Please don't exceed more than options.
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Have all staff in your office received the required records management training for their position or roles?
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Please don't exceed more than options.
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Do managers and supervisors communicate records management expectations to all staff?
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Please don't exceed more than options.
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Is there an established records management onboarding process in your office that aligns with the Onboarding New Employees for Records Management Compliance policy?
Response is required below.
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Please select at least options.
Please don't exceed more than options.
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Is there an established records management exiting employee process in your office that aligns with the Records Retention for Exiting and Transferring Employees policy?
Response is required below.
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Do staff in records management roles regularly communicate with Records Management with questions related to records retention, disposition, training, Content Manager, or other records management concerns?
Response is required below.
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Please select at least options.
Please don't exceed more than options.
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Do managers, supervisors, or department IT staff communicate with Records Management before implementing new software systems that may be used to store county records, data, or information?
Response is required below.
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Please select at least options.
Please don't exceed more than 1 options.
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Does your office have a current agency-specific retention schedule developed by Records Management and approved by the Public Records Committee?
Response is required below.
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Does your office have and consistently use a file organization plan that aligns with records management best practices?
Response is required below.
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Please select at least options.
Please don't exceed more than options.
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 Has your office implemented procedures to ensure proper management of records from creation through disposition, including electronic records?
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Please select at least options.
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Has your office implemented processes to ensure proper preservation and management of records in various formats, including electronic and paper records as well as special format and audiovisual materials?
Response is required below.
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Please select at least options.
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*
Has your office identified records containing confidential information, and is the information managed according to proper security requirements?
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Are your office’s records retained in their original format and accessible for their entire legally required retention period?
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Does your agency use the King County Records Center to store inactive physical records?
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Please select at least options.
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Does your office use Content Manager to manage its electronic records?
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Please select at least options.
Please don't exceed more than 1 options.
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Does your office have a process in place to stop the destruction of records if they are related to a current audit, investigation, public records request, or a current or imminent litigation action?
Response is required below.
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*

Does your office have an approved Disposition after Digitization (DAD) authorization form for all physical records that are digitized and then destroyed?

Response is required below.
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Does your Disposition Authority coordinate with Records Management to review physical records disposition reports for records stored and dispositioned at the Records Center?
Response is required below.
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Does your Disposition Authority take required action on annual disposition reports provided by the Records Center listing boxes eligible for disposition?
Response is required below.
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Does your office contact the County Archives for appraisal of potentially archival physical and electronic records prior to disposition?
Response is required below.
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Please select at least options.
Please don't exceed more than 1 options.
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Does your office hold annual or regular records clean-up days, coordinated by staff with records management roles?
Response is required below.
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Please select at least options.
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*
What areas in your records management program are you most concerned with or would you like most to improve?
Response is required below.
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Please select at least no options.
Please don't exceed more than 40 options.
 
Is there anything else that you'd like us to know about your records management program?