3A051: Knowledge Operations Management Journeyman! Trivia Quiz

96 Questions | Total Attempts: 43

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3A051: Knowledge Operations Management Journeyman! Trivia Quiz

3a051: Knowledge Operations Management, Journeyman Trivia Quiz. In this quiz, a journeyman gets to review what they learned about managing the operation for the soldiers both in the field and awaiting deployment. If you fail to understand, at least half the marks consider it a sign to dig deeper into your course work, then take the quiz again.


Questions and Answers
  • 1. 
    Commanders and staff agency chiefs take what type of program to protect the rights of the government and persons directly affected by AF actions/
    • A. 

      Strong senior leaders

    • B. 

      Monthly destruction efforts

    • C. 

      Records management program

    • D. 

      Efficient information management procedures

  • 2. 
    How often must the command records manager review each base records management program?
    • A. 

      Every 12 months

    • B. 

      Every 18 months

    • C. 

      Every 24 months

    • D. 

      Every 36 months

  • 3. 
    Once they are assigned, active duty personnel whose duties include filing, maintaining, and disposing of official records must be trained withing
    • A. 

      1 month

    • B. 

      3 months

    • C. 

      4 months

    • D. 

      6 months

  • 4. 
    Who maintains the office files plan and accountability for active and inactive records?
    • A. 

      Records custodian

    • B. 

      Base records manager

    • C. 

      Chief of the office of record

    • D. 

      Functional area records manager

  • 5. 
    What should agencies develop to respond to emergencies or disaster that may damage records?
    • A. 

      Plan of action

    • B. 

      Memo for record

    • C. 

      Air force instruciton

    • D. 

      HQ operating instruction

  • 6. 
    Where should copies of vital records be stored?
    • A. 

      Federal records center that services your area

    • B. 

      At the MAJCOM HQ or parent organization

    • C. 

      Another office in the same facility that is not accessible to the general public

    • D. 

      Facility not subject to the same emergency or disaster but still reasonably accessible.

  • 7. 
    What is specifically responsible for automating the preparation and maintenance of the files maintainance and disposition plan?
    • A. 

      Electronic transaction system

    • B. 

      AF records disposition schedule

    • C. 

      AF records management program

    • D. 

      AF records information management system

  • 8. 
    The records information management system's files maintenance and disposition plan lists all of the following except
    • A. 

      The record's cutoff period

    • B. 

      The disposition authorities

    • C. 

      The location of each record series

    • D. 

      All record series for the office of record

  • 9. 
    What is the first step in preparing the file plan for your office?
    • A. 

      Finding the table and rule for each record series

    • B. 

      Getting your office in the records information management system

    • C. 

      Determining what type of records your office is responsible for maintaining

    • D. 

      Organizing the records with the files referenced most towards the front of the cabinet

  • 10. 
    What identifies file records and provides the cutoff for the records?
    • A. 

      File folders

    • B. 

      Subdivision labels

    • C. 

      Locator guide cards

    • D. 

      Disposition guide cards

  • 11. 
    When more than one item number is dept in the same file, disposition control labels are placed on
    • A. 

      The same guide card

    • B. 

      Separate guide cards

    • C. 

      The first record in the file

    • D. 

      The interior of the file folder

  • 12. 
    Where are labels placed on the file folders?
    • A. 

      On the left

    • B. 

      On the right

    • C. 

      Consistently

    • D. 

      In the center

  • 13. 
    Why is the file plan filed as the first item in a filing system?
    • A. 

      The file plan falls under table 1-1, rule 01

    • B. 

      To help retrieve filed documents efficiently

    • C. 

      It's the table of contents for the filing system

    • D. 

      The filing system doesn't identify the file plan

  • 14. 
    What gives the reader a reference trail to follow when a document is located somewhere else?
    • A. 

      File plan

    • B. 

      Directory

    • C. 

      Memo for record

    • D. 

      Cross reference sheet

  • 15. 
    What must you use to control the loan of records?
    • A. 

      AF form 614, charge out record

    • B. 

      AF form 845, cross connection information

    • C. 

      DoD form 2861, cross reference

    • D. 

      AF form 388, communication control record

  • 16. 
    What determination must be made before a record can be loaned to an authorized person?
    • A. 

      Period of time the record is needed

    • B. 

      Number of copies the individual will make

    • C. 

      Determine how many people will have access to the records

    • D. 

      Frequency of reference to the requested material

  • 17. 
    Each of the following is a description of files cutoff except
    • A. 

      Physically stop adding records to a series

    • B. 

      Separating active records to a series

    • C. 

      Transfer of eligible records to the records staging area

    • D. 

      Point in time when records are no longer placed in the active file

  • 18. 
    On what is disposition based?
    • A. 

      Time period or event

    • B. 

      Specific action or disposition

    • C. 

      Diposal method or time period

    • D. 

      Retention period or specific action

  • 19. 
    How does the records disposition program play a key role in the management of AF records?
    • A. 

      Preservation of classified records

    • B. 

      Economic and efficient management

    • C. 

      Enduring value for temporary records

    • D. 

      Reference tools for commander's decision

  • 20. 
    Who is authorized to approve the permanent retention of records?
    • A. 

      AF records manager

    • B. 

      Economic and efficient management

    • C. 

      Enduring value for temporary records

    • D. 

      Reference tools for commander's decisions

  • 21. 
    When units change status but do not change function or misison, files are
    • A. 

      Sent to the records staging area for the rest of their retention period

    • B. 

      Cut off the day before the effective date and kept as a separate entity

    • C. 

      Cut off the day after the effective date and kept by the current office as usual

    • D. 

      Continued and cut off the same way and at the same time as if no change of status had occurred.

  • 22. 
    Who does the OPR submit and AF IMT 525. records disposition recommendation to?
    • A. 

      Records manager

    • B. 

      Records custodian

    • C. 

      Command records manager

    • D. 

      Functional area records manager

  • 23. 
    What type of records does the staging area store?
    • A. 

      Perpetual and temporary

    • B. 

      Perpetual and transitory

    • C. 

      Permanent and temp

    • D. 

      Permanent and transitory

  • 24. 
    How much remaining retention must records have to be shipped to a federal records center?
    • A. 

      2 years or more

    • B. 

      3 years or more

    • C. 

      8 years or more

    • D. 

      9 years or more

  • 25. 
    What type of records does the SF 135, records transmittal and receipt, identify?
    • A. 

      Records for transfer to another organization only

    • B. 

      Retirement to a federal records center or staging center only

    • C. 

      Transfer to another organization or retirement to a staging center only

    • D. 

      Retirement to a federal center, staging center, or transfer to another org

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