Verisma Associate Handbook

Explanation
It is important that all incidents of discrimination or harassment are reported immediately. Delaying such a report can hinder the ability to adequately investigate a complaint.

Explanation
This would be a violation of Verisma's No-Solicitation/No-Distribution Policy. Associates may not distribute material/literature unrelated to the Company during working time or in working areas at any time. Distribution of such material/literature may only occur in non-work areas, such as break areas, during non-work periods.

Explanation
If you believe that an improper deduction was made from your salary, you should report the improper deduction immediately to Human Resources or, if Human Resources is not available, to the Controller. To ensure that the Company understands your complaint, the Company requires that the complaint be in writing and include your name, department, a brief description of the issue and an identification of the pay period(s) to which the complaint relates. Upon receiving a complaint, the Company will conduct a prompt investigation.

Explanation
The Company does not guarantee that one form of action will necessarily precede another. Further, the Company reserves the right, at all times, to take whatever disciplinary action it deems appropriate, up to and including termination.

Explanation
Associates are required to report all job-related injuries, no matter how minor, immediately to Human Resources. Failure to comply could affect benefit eligibility and result in difficulty with the processing of the associate’s claim.

Explanation
Floating holidays must be taken in the calendar year in which given. Under no circumstances will these days be carried over to the next calendar year, nor may they be cashed out if not taken or paid upon termination of employment. All floating holidays must be scheduled and approved by the employee’s immediate supervisor no later than mid-January. These days must be recorded in Paylocity as “Floating Holiday”.

Explanation
Company management will make every reasonable effort to notify those associates and their supervisors whose work schedules may be affected as soon as possible after a decision is made regarding a stoppage of work due to hazardous weather or emergency situations. This notification may be by e-mail or telephone. If a Company facility is closed, then non-exempt associates are prohibited from reporting to work. Those associates may use available PTO for hours not worked.

Explanation
Non-exempt associates may take PTO in minimum 2-hour increments. If available, PTO must be used for any time off request. Non-exempt associates may only take PTO in 2-hour increments. Therefore, any time that is less than 2 hours, must be rounded up and 2 hours taken.

Explanation
Personal cell phones must be kept in secure locations and not in areas that PHI is accessible. As indicated in the Handbook:
The use of cameras, camera-equipped personal communication devices or other audio or video recording capable devices within in the Company may constitute not only an invasion of associates’ personal privacy but may breach confidentiality of Company trade secrets or other protected information. Therefore, the use of cameras or other video-capable recording devices on Company premises, customer sites or any other location where Company business is being conducted, including Company-sponsored social events, is prohibited without the express prior permission of the HR Team and of the person(s) present at the time.

Explanation
Associates should not speak to the media on the Company’s behalf without contacting Human Resources. All media inquiries should be directed to them.