Policy 4350: Procedure F/T Collection, Maintenance & Disclosure Of Student Data

15 Questions | Total Attempts: 321

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Policy 4350: Procedure F/T Collection, Maintenance & Disclosure Of Student Data

A quiz designed to test the individual's knowledge of WV State Board of Education Policy 4350. This policy addresses student confidentiality of school records. All employees are required to review this policy on an annual basis. The quiz is accompanied by a short Power Point presentation.


Questions and Answers
  • 1. 
     You are in the cafeteria and a parent is eating lunch. You have concerns about the parent's son so you walk over to the table where the parent is sitting and launch into an explanation of the child’s poor behavior in your classroom. Per Policy 4350  it is acceptable to handle this matter in this way. 
    • A. 

      True

    • B. 

      False

  • 2. 
      You are a teacher.  A parent calls you and states that she is concerned about her daughter’s academic performance. You review the child’s  academic records, then call the parent and set up an appointment for her to meet with you and the principal in the principal’s office to discuss the parent’s concerns. Per Policy 4350 this is the correct procedure and how this matter should  be handled.
    • A. 

      True

    • B. 

      False

  • 3. 
      Records may only be reviewed in the area designated by the administrator in charge of the records.
    • A. 

      True

    • B. 

      False

  • 4. 
    School personnel do not have to be trained annually on Policy 4350: Procedurs for the Collection, Maintenance and Disclosure of Student Data. 
    • A. 

      True

    • B. 

      False

  • 5. 
    Check all of the statements below  which are true.   
    • A. 

      All student information is confidential.

    • B. 

      Anyone can look at student records at any time.

    • C. 

      All employees must safeguard student information in order to ensure confidentiality.

  • 6. 
      Access lists of all persons allowed to review student files are posted in the respective offices where the files are housed.
    • A. 

      True

    • B. 

      False

  • 7. 
     Anyone may access student files. 
    • A. 

      True

    • B. 

      False

  • 8. 
     Staff may access the student records of any student even if he/she is not working with the student. 
    • A. 

      True

    • B. 

      False

  • 9. 
     When a staff member accesses a student's file he/she must sign the student's file access folder record which is located in the front of each file.   
    • A. 

      True

    • B. 

      False

  • 10. 
      Records may only be reviewed in the area designated by the administrator in charge of the records.
    • A. 

      True

    • B. 

      False

  • 11. 
       Student records and information may be discussed with other staff, parents, or any other individual in public places.
    • A. 

      True

    • B. 

      False

  • 12. 
    You are a teacher.  You and another teacher are having lunch in  a restaurant.  You both share a common student who has significant behavior problems.  It is acceptable to discuss the issues surrounding this student while having lunch. 
    • A. 

      True

    • B. 

      False

  • 13. 
     A parent approaches you while you are shopping at Food Lion.  He begins questioning  you about his son's grades and how his son is doing in your class.  It is acceptable for you to launch into a lengthy discussion with the parent about his son's performance in your class.
    • A. 

      True

    • B. 

      False

  • 14. 
    What is part of the student record? 
    • A. 

      Educational Information, e.g., grades, test scores,

    • B. 

      Educational testing, Evaluations, and Assessments

    • C. 

      Health Records and Information

    • D. 

      Discipline Records and Information

    • E. 

      All of the above

    • F. 

      None of the above

  • 15. 
     Where can you openly discuss student records and information?  Check all that apply.
    • A. 

      Shopping Mall

    • B. 

      Church

    • C. 

      Car pool

    • D. 

      School Cafeteria

    • E. 

      All of the above

    • F. 

      None of the above

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