Medical meeting evaluation
Do nothing most attendees don't show any way
Increase the guarantee
Have the venue staff set the room for 30
Call the client and let them know you don't have enough materials for all the guests.
Make sure there is enough food for thirty people
Locate the bathrooms and all exits
Read the meeting planner roles and responsibilities
Call the client to let them know you have arrived
Introduce yourself to the on-site contact and all of the meeting materials
Find out about parking for guests
Politely decline, you are working and should not participate in the meal.
Put in your order and sit down, you do not want to be rude to the pharmaceutical representative
You tell him/her you can not join them at their table, you will have something brought to you at the registration desk outside.
Have something to eat because you want to add in your notes about the food service.
Final bill, attendance sheet, walk in registration forms, question and answer cards and left over packets.
Event poster, final bill,attendance sheet, pens and walk in registration forms.
Final bill, attendance sheet, evaluations/surveys, poster,folders, walk in registration, question and answer cards and pens.
Attendance sheets, evaluations/surveys, final bill, walk in registration forms and question and answer cards.
Attendance sheets, event poster, evaluations/surveys, final bill, CD's, registration list, question and answer cards.
Final Bill, question and answer cards, attendance report
Fax cover sheet, final bill and attendance report
Attendance list, final bill and walk in registration forms
Attendance list is all that is needed to be faxed
Under absolutely no circumstances can the on-site meeting planner change the guarantee.
If your attendee count is increased on the day of the program
At the request of the pharmaceutical representative
If there is enough money in the budget
Let the physicians know that you will not be able to accommodate them because you will not have seating available since you are missing close to ten registered guests
Give them a schedule of the next meeting and tell them to register early next time
Call the client
Tell the pharmaceutical reps to leave in order for you to accommodate the guests.
Invite them to fill out the on-site registration form along with attendance sheet and enjoy the evening.
The pharmaceutical representative or district manager
The on-site meeting manager hired by meetingjobs.com
Not sure it can be a number of people
The client, I am just here to handle registration
The restaurant manager
The participant
The district manager
The on-site meeting manager
The venue manager
True
False
Pens, sign in sheet, walk-in-registration forms and program poster
Poster, pens, sing in sheet, roles and responsibilities
Pens, walk-in registration sheets and meeting folders
Sign in sheets, walk in registration forms and pencils
By 12 noon the day before
That same evening
By 12 noon the next business day
Within 48 hours of the meeting
True
False
Mention to participants as they sign in at the registration table they will have to fill out a survey/evaluation.
Request that the pharmaceutical representative make an announcement before the meeting begins and also at the end.
Towards the end of the meeting walk through the room and ask attendees if they have had a chance to complete the evaluation/survey.
The evaluations and surveys are not that important, faxing the attendance record is the most crucial.
A,B & C
Registration, on-site logistics, meeting materials (securing, faxing & returning documents), attending to participant & pharmaceutical client needs
Registration and attending to participant and pharmaceutical client needs
Returning meeting materials, registration, faxing, returning documents and arriving on time
Attending to participant and pharmaceutical client needs
Registered attendees
Walk-ins
Pharmaceutical representatives
A and C
None of the above
BEO and make sure everything will be ready on time
Meeting room set-up
Whether there are other medical meetings occurring at the venue that evening
Dinner budget
A,B and C
True
False
Let him know that the program is almost ending and ask for a card so the pharmaceutical representative can alert him of future meetings.
Have him fill out the walk-in registration form & sign in sheet, find him a seat in the meeting room and alert the wait staff to take his order.
Call the client and ask how to proceed
Defer to pharmaceutical representative, you will abide by whatever he/she says
Review BEO, ensure room set, fax attendance sheets, set up registration table, meet with AV representative
Review BEO, set-up registration table, ensure room set, meet with pharmaceutical client, meet with AV representative and arrange meeting folders at each place setting
Review BEO, set up registration table, arrange meeting folders at each place setting, count attendees, meet with pharmaceutical client, AV representative
Hold a finger to your mouth and shush the doctor
Do nothing and hope the noise goes away soon
Ask the pharma rep for assistance in maintaining a quiet atmosphere
Approach the physician and ask them to e quiet
True
False
Call the wait staff over to take his order
Have him wait until the program is over an then order a meal for him
Call the client and ask how to proceed
Politely tell him that the client has made accommodations only for attendees. Paid contractors such as yourself and he/she are not asked not to eat on-site.
True
False
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