5c Student Clubs & Organizations Quiz

47 Questions

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5c Student Clubs & Organizations Quiz


Questions and Answers
  • 1. 
    Whose name can be on a signature card for your club?
    • A. 

      Any active member of the club or organization

    • B. 

      A club officer on the CollegiateLink roster

    • C. 

      Only the president

    • D. 

      Only the advisor

  • 2. 
    When do reimbursement check requests need to be submitted to the ASPC Office by?
    • A. 

      Once a week (Wednesdays)

    • B. 

      Twice a week (Tuesdays/Thursdays)

    • C. 

      Three times a week (Mondays, Wednesdays, Fridays)

    • D. 

      Anytime you come into the office with a receipt

    • E. 

      Every afternoon

  • 3. 
    True or False: Only original & itemized receipts are acceptable in requesting a reimbursement check?
    • A. 

      True

    • B. 

      False

  • 4. 
    True or False: The only way to receive your reimbursement is to pick up your check at the ASPC office.
    • A. 

      True

    • B. 

      False

  • 5. 
    How early do you need to submit your petty cash request?
    • A. 

      At least 1-days before the event

    • B. 

      At least 2-days before the event

    • C. 

      At least 1-week before the event

    • D. 

      Any time

  • 6. 
    How do you submit the petty cash request?
    • A. 

      By emailing the president of your organization

    • B. 

      CollegiateLink

    • C. 

      By emailing the SCC Office

    • D. 

      In person at the SCC Office

  • 7. 
    If your organization wants to pay students for their services, the new limit for this year is:
    • A. 

      $50/semester per student

    • B. 

      $100/semester per student

    • C. 

      $200/semester per student

    • D. 

      No limit as long as your organization can afford it

  • 8. 
    If you want to pay students in your organization, what form do you need to submit with your check request?
    • A. 

      Fee for Services

    • B. 

      A valid contract

    • C. 

      Request for Transfer of Funds

    • D. 

      No form is required

  • 9. 
    If paying an outside speaker or artist from your club funds, the limit for withholding taxes is:
    • A. 

      $500

    • B. 

      $600

    • C. 

      $1000

    • D. 

      $1400

  • 10. 
    True or false: Only 5C flyers and/or events with alcohol require an approval stamp
    • A. 

      True

    • B. 

      False

  • 11. 
    Which schools deposit their annual 5C Organization allocations into your club account at the ASPC Office? 
    • A. 

      Only Pomona allocations are in your ASPC account

    • B. 

      Pomona & Pitzer

    • C. 

      Pomona, CMC, Pitzer & Scripps

    • D. 

      Pomona, Pitzer, Scripps, Harvey Mudd

    • E. 

      All 5Cs deposit their allocations at the ASPC

  • 12. 
    When sending flyers to duplicating, who do you email?
  • 13. 
    How can you access the poster lab in the basement of the SCC?
    • A. 

      By scheduling an appointment time with the ASPC Office

    • B. 

      M-F 8-5pm by getting the key from the ASPC Office

    • C. 

      After 5pm & Weekends through the SCC Building Manager

    • D. 

      All of the above

    • E. 

      B and C

  • 14. 
    What is the petty cash request limit for any club or organization?
    • A. 

      $25

    • B. 

      $50

    • C. 

      $100

    • D. 

      There is no limit as long as your organization has the budget for it

  • 15. 
    True or False: The deadline to submit any room reservations for a non-alcohol event is Thursday the week before the event.
    • A. 

      True

    • B. 

      False

  • 16. 
    Who can reserve programming spaces for your organization?
    • A. 

      Only club members who are on your CollegiateLink roster

    • B. 

      Any registered member as long as they have “Event Permission” on your CollegiateLink roster

    • C. 

      Only club officers on your CollegiateLink roster

    • D. 

      Only the club president

  • 17. 
    If you are planning to serve alcohol at your event, when do room reservations need to be approved by?
    • A. 

      A minimum of 7 days before the event

    • B. 

      A minimum of 14 days before the event

    • C. 

      A minimum of 21 days before the event

    • D. 

      A minimum of 30 days before the event

  • 18. 
    What SCC services are available to student clubs and organizations?
    • A. 

      Vehicles

    • B. 

      Costco Cards

    • C. 

      Fax machine

    • D. 

      A/V support for events

    • E. 

      All of the above

  • 19. 
    True or False: ALL CCAVES services must be pre-paid before your event.
    • A. 

      True

    • B. 

      False

  • 20. 
    Which of the following is true about club advisors?
    • A. 

      They must be a current faculty member of one of the Claremont Colleges

    • B. 

      They are encouraged, but optional for clubs

    • C. 

      They are now required for all 5C & Pomona clubs

    • D. 

      They must be a staff member at the home college of the club President

  • 21. 
    Which of the following is true about faculty/staff advisors?
    • A. 

      They must be a current employee of one of the Claremont Colleges

    • B. 

      Meet with club leaders at least twice a semester (unless otherwise instructed)

    • C. 

      Existing clubs must identify an advisor by the 5C Budget Hearings in April

    • D. 

      All of the above

  • 22. 
    Who must organizations meet with before any events with alcohol?
    • A. 

      Ellie Ash-Bala

    • B. 

      John Lopes

    • C. 

      Your faculty/staff advisor

    • D. 

      Club or organization’s president

  • 23. 
    All events at Pomona College with alcohol require:
    • A. 

      Campus Safety officers present

    • B. 

      Server(s) to be present

    • C. 

      Your advisor to be present

    • D. 

      A & B

    • E. 

      A, B & C

  • 24. 
    If alcohol is being served at an event, when should payment for security and servers be received? 
    • A. 

      Day of the event

    • B. 

      At least 1-day in advance

    • C. 

      At least 1-week in advance

    • D. 

      At least 2-weeks in advance

  • 25. 
    If organizations want to apply for the ASPC Security Fund, they must
    • A. 

      Complete an application at the ASPC office at least 1-week before the event

    • B. 

      Apply online via CollegiateLink at least 2-weeks before the event

    • C. 

      Email John Lopes

    • D. 

      Attend an ASPC meeting to request funds

  • 26. 
    True or False: All organizations must agree to have a faculty/staff advisor.
    • A. 

      True

    • B. 

      False

  • 27. 
    CCAVES services are available to support audio/visual needs at student events. CCAVES service cost is:
    • A. 

      $12/hour per technician

    • B. 

      $10/hour per technician

    • C. 

      Free to student clubs/orgs

    • D. 

      $12 flat fee regardless of number of technicians

    • E. 

      $11/hour regardless of number of technicians

  • 28. 
    What kind of alcohol can be served at events?
    • A. 

      Any form of spirit

    • B. 

      Wine

    • C. 

      Beer

    • D. 

      B & C

    • E. 

      A, B & C

  • 29. 
    If you need to cancel an event with alcohol, you must do so before _____ or else you will be charged for all security and server costs.
    • A. 

      3 days of the event

    • B. 

      7 days of the event

    • C. 

      10 days of the event

    • D. 

      30 days of the event

  • 30. 
    If you cancel an event with alcohol, less than 72 hours in advance, which of the following is true?
    • A. 

      You will be charged for security costs

    • B. 

      You will be charged for server costs

    • C. 

      You will lose event privileges for the upcoming 4 academic weeks

    • D. 

      All of the above

  • 31. 
    The Sagecoach seats how many people?
    • A. 

      25

    • B. 

      33

    • C. 

      47

    • D. 

      22

  • 32. 
    Who can be a voting member of a student club or organization at the 5Cs?
    • A. 

      Only 5C students

    • B. 

      Any 5C student, staff & faculty

    • C. 

      Any 5C student, staff, faculty & Claremont residents

    • D. 

      Only Cecil Sagehen & Baby Cecil

  • 33. 
    If your club or organization has an annual cash flow of at least _____, you must establish baking and accounting procedures with the ASPC Business Office.
    • A. 

      $5

    • B. 

      $50

    • C. 

      $100

    • D. 

      $500

  • 34. 
    How do you change your club or organization’s primary contact on CollegiateLink?
    • A. 

      Email Ellie Ash-Bala

    • B. 

      Only the president of the club or organization can

    • C. 

      Any current officer on the roster can change it

    • D. 

      Any member can change it

    • E. 

      It cannot be changed once it is set for the year

  • 35. 
    True or false: Any event an organization created on CollegiateLink MUST be open to all 5C students.
    • A. 

      True

    • B. 

      False

  • 36. 
    If you are cancelling an approved event, who do you need to inform?
    • A. 

      John Lopes

    • B. 

      Susan Sellon

    • C. 

      Ellie Ash-Bala

    • D. 

      A & B

    • E. 

      A & C

  • 37. 
    Which of the following is a prohibited item that cannot be purchased with organization allocations derived from student fees?
    • A. 

      Any items that are outside the scope of your organization or the scope of what the organization requested funds for

    • B. 

      Alcohol or illegal drugs

    • C. 

      Charitable gifts

    • D. 

      Clothing items (like T-shirts) that will not remain with the club but will go to individual organization members

    • E. 

      All of the above

  • 38. 
    True or False: You should disclose that alcohol will be offered on event flyers.
    • A. 

      True

    • B. 

      False

  • 39. 
    To request CCAVES services, you must do the following:
    • A. 

      Come into the ASPC Office

    • B. 

      Email John Lopes

    • C. 

      Fill out the form on CollegiateLink

    • D. 

      Email the CCAVES scheduling manager

    • E. 

      Talk to the SCC Building Manager

  • 40. 
    To use a College Vehicle, you must meet the following criteria:
    • A. 

      Be an approved, registered driver with the ASPC Office.

    • B. 

      Reserve your vehicle on CollegiateLink

    • C. 

      Your trip destination must be an organization-related activity

    • D. 

      Fill out the vehicle log book and check-out/return keys immediately to the SCC Office

    • E. 

      All of the above

  • 41. 
    What procedures must be followed to deposit funds into your organization’s account?
    • A. 

      Bring the money into the ASPC office at any time, in any form

    • B. 

      You may only bring deposits into the ASPC office on Monday and Wednesday mornings

    • C. 

      You may only bring cash deposits

    • D. 

      You must mail in your deposits to the ASPC Office

  • 42. 
    True or False: The ASPC has a Security Fund that will cover the cost of all Campus Safety Officers for all events with alcohol.
    • A. 

      True

    • B. 

      False

  • 43. 
    When may organizations request funding?
    • A. 

      At the Annual 5C Budget Hearings in April for the following year

    • B. 

      At the beginning of each semester

    • C. 

      At any point during the semester

    • D. 

      All of the above

  • 44. 
    The ASPC Alcohol Fund will help cover the cost of alcohol…
    • A. 

      Only for events at Pomona

    • B. 

      For any 5C event, regardless of location

    • C. 

      For any 5C organization, regardless of location

    • D. 

      Only for college department sponsored events at Pomona

  • 45. 
    True or False: Contact information must be included on all flyers before they will be approved.
    • A. 

      True

    • B. 

      False

  • 46. 
    True or False: You can reserve space at any of the 5Cs by registering an event on CollegiateLink.
    • A. 

      True

    • B. 

      False

  • 47. 
    Which of the following items/services can be automatically billed to your club account?
    • A. 

      Pomona College Catering Services

    • B. 

      Duplicating Services

    • C. 

      Meals in the dining hall used for club purposes

    • D. 

      A & B

    • E. 

      B & C

    • F. 

      Duplicating Services & Meals in the dining hall used for club purposes