5c Student Clubs & Organizations Quiz
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- 1.Whose name can be on a signature card for your club?
- A.
Any active member of the club or organization
- B.
A club officer on the CollegiateLink roster
- C.
Only the president
- D.
Only the advisor
- 2.When do reimbursement check requests need to be submitted to the ASPC Office by?
- A.
Once a week (Wednesdays)
- B.
Twice a week (Tuesdays/Thursdays)
- C.
Three times a week (Mondays, Wednesdays, Fridays)
- D.
Anytime you come into the office with a receipt
- E.
Every afternoon
- 3.True or False: Only original & itemized receipts are acceptable in requesting a reimbursement check?
- A.
True
- B.
False
- 4.True or False: The only way to receive your reimbursement is to pick up your check at the ASPC office.
- A.
True
- B.
False
- 5.How early do you need to submit your petty cash request?
- A.
At least 1-days before the event
- B.
At least 2-days before the event
- C.
At least 1-week before the event
- D.
Any time
- 6.How do you submit the petty cash request?
- A.
By emailing the president of your organization
- B.
CollegiateLink
- C.
By emailing the SCC Office
- D.
In person at the SCC Office
- 7.If your organization wants to pay students for their services, the new limit for this year is:
- A.
$50/semester per student
- B.
$100/semester per student
- C.
$200/semester per student
- D.
No limit as long as your organization can afford it
- 8.If you want to pay students in your organization, what form do you need to submit with your check request?
- A.
Fee for Services
- B.
A valid contract
- C.
Request for Transfer of Funds
- D.
No form is required
- 9.If paying an outside speaker or artist from your club funds, the limit for withholding taxes is:
- A.
$500
- B.
$600
- C.
$1000
- D.
$1400
- 10.True or false: Only 5C flyers and/or events with alcohol require an approval stamp
- A.
True
- B.
False
- 11.Which schools deposit their annual 5C Organization allocations into your club account at the ASPC Office?
- A.
Only Pomona allocations are in your ASPC account
- B.
Pomona & Pitzer
- C.
Pomona, CMC, Pitzer & Scripps
- D.
Pomona, Pitzer, Scripps, Harvey Mudd
- E.
All 5Cs deposit their allocations at the ASPC
- 12.When sending flyers to duplicating, who do you email?
- A.
- B.
- C.
- D.
- E.
All of the above
- 13.How can you access the poster lab in the basement of the SCC?
- A.
By scheduling an appointment time with the ASPC Office
- B.
M-F 8-5pm by getting the key from the ASPC Office
- C.
After 5pm & Weekends through the SCC Building Manager
- D.
All of the above
- E.
B and C
- 14.What is the petty cash request limit for any club or organization?
- A.
$25
- B.
$50
- C.
$100
- D.
There is no limit as long as your organization has the budget for it
- 15.True or False: The deadline to submit any room reservations for a non-alcohol event is Thursday the week before the event.
- A.
True
- B.
False
- 16.Who can reserve programming spaces for your organization?
- A.
Only club members who are on your CollegiateLink roster
- B.
Any registered member as long as they have “Event Permission” on your CollegiateLink roster
- C.
Only club officers on your CollegiateLink roster
- D.
Only the club president
- 17.If you are planning to serve alcohol at your event, when do room reservations need to be approved by?
- A.
A minimum of 7 days before the event
- B.
A minimum of 14 days before the event
- C.
A minimum of 21 days before the event
- D.
A minimum of 30 days before the event
- 18.What SCC services are available to student clubs and organizations?
- A.
Vehicles
- B.
Costco Cards
- C.
Fax machine
- D.
A/V support for events
- E.
All of the above
- 19.True or False: ALL CCAVES services must be pre-paid before your event.
- A.
True
- B.
False
- 20.Which of the following is true about club advisors?
- A.
They must be a current faculty member of one of the Claremont Colleges
- B.
They are encouraged, but optional for clubs
- C.
They are now required for all 5C & Pomona clubs
- D.
They must be a staff member at the home college of the club President
- 21.Which of the following is true about faculty/staff advisors?
- A.
They must be a current employee of one of the Claremont Colleges
- B.
Meet with club leaders at least twice a semester (unless otherwise instructed)
- C.
Existing clubs must identify an advisor by the 5C Budget Hearings in April
- D.
All of the above
- 22.Who must organizations meet with before any events with alcohol?
- A.
Ellie Ash-Bala
- B.
John Lopes
- C.
Your faculty/staff advisor
- D.
Club or organization’s president
- 23.All events at Pomona College with alcohol require:
- A.
Campus Safety officers present
- B.
Server(s) to be present
- C.
Your advisor to be present
- D.
A & B
- E.
A, B & C
- 24.If alcohol is being served at an event, when should payment for security and servers be received?
- A.
Day of the event
- B.
At least 1-day in advance
- C.
At least 1-week in advance
- D.
At least 2-weeks in advance
- 25.If organizations want to apply for the ASPC Security Fund, they must
- A.
Complete an application at the ASPC office at least 1-week before the event
- B.
Apply online via CollegiateLink at least 2-weeks before the event
- C.
Email John Lopes
- D.
Attend an ASPC meeting to request funds
- 26.True or False: All organizations must agree to have a faculty/staff advisor.
- A.
True
- B.
False
- 27.CCAVES services are available to support audio/visual needs at student events. CCAVES service cost is:
- A.
$12/hour per technician
- B.
$10/hour per technician
- C.
Free to student clubs/orgs
- D.
$12 flat fee regardless of number of technicians
- E.
$11/hour regardless of number of technicians
- 28.What kind of alcohol can be served at events?
- A.
Any form of spirit
- B.
Wine
- C.
Beer
- D.
B & C
- E.
A, B & C
- 29.If you need to cancel an event with alcohol, you must do so before _____ or else you will be charged for all security and server costs.
- A.
3 days of the event
- B.
7 days of the event
- C.
10 days of the event
- D.
30 days of the event
- 30.If you cancel an event with alcohol, less than 72 hours in advance, which of the following is true?
- A.
You will be charged for security costs
- B.
You will be charged for server costs
- C.
You will lose event privileges for the upcoming 4 academic weeks
- D.
All of the above
- 31.The Sagecoach seats how many people?
- A.
25
- B.
33
- C.
47
- D.
22
- 32.Who can be a voting member of a student club or organization at the 5Cs?
- A.
Only 5C students
- B.
Any 5C student, staff & faculty
- C.
Any 5C student, staff, faculty & Claremont residents
- D.
Only Cecil Sagehen & Baby Cecil
- 33.If your club or organization has an annual cash flow of at least _____, you must establish baking and accounting procedures with the ASPC Business Office.
- A.
$5
- B.
$50
- C.
$100
- D.
$500
- 34.How do you change your club or organization’s primary contact on CollegiateLink?
- A.
Email Ellie Ash-Bala
- B.
Only the president of the club or organization can
- C.
Any current officer on the roster can change it
- D.
Any member can change it
- E.
It cannot be changed once it is set for the year
- 35.True or false: Any event an organization created on CollegiateLink MUST be open to all 5C students.
- A.
True
- B.
False
- 36.If you are cancelling an approved event, who do you need to inform?
- A.
John Lopes
- B.
Susan Sellon
- C.
Ellie Ash-Bala
- D.
A & B
- E.
A & C
- 37.Which of the following is a prohibited item that cannot be purchased with organization allocations derived from student fees?
- A.
Any items that are outside the scope of your organization or the scope of what the organization requested funds for
- B.
Alcohol or illegal drugs
- C.
Charitable gifts
- D.
Clothing items (like T-shirts) that will not remain with the club but will go to individual organization members
- E.
All of the above
- 38.True or False: You should disclose that alcohol will be offered on event flyers.
- A.
True
- B.
False
- 39.To request CCAVES services, you must do the following:
- A.
Come into the ASPC Office
- B.
Email John Lopes
- C.
Fill out the form on CollegiateLink
- D.
Email the CCAVES scheduling manager
- E.
Talk to the SCC Building Manager
- 40.To use a College Vehicle, you must meet the following criteria:
- A.
Be an approved, registered driver with the ASPC Office.
- B.
Reserve your vehicle on CollegiateLink
- C.
Your trip destination must be an organization-related activity
- D.
Fill out the vehicle log book and check-out/return keys immediately to the SCC Office
- E.
All of the above
- 41.What procedures must be followed to deposit funds into your organization’s account?
- A.
Bring the money into the ASPC office at any time, in any form
- B.
You may only bring deposits into the ASPC office on Monday and Wednesday mornings
- C.
You may only bring cash deposits
- D.
You must mail in your deposits to the ASPC Office
- 42.True or False: The ASPC has a Security Fund that will cover the cost of all Campus Safety Officers for all events with alcohol.
- A.
True
- B.
False
- 43.When may organizations request funding?
- A.
At the Annual 5C Budget Hearings in April for the following year
- B.
At the beginning of each semester
- C.
At any point during the semester
- D.
All of the above
- 44.The ASPC Alcohol Fund will help cover the cost of alcohol…
- A.
Only for events at Pomona
- B.
For any 5C event, regardless of location
- C.
For any 5C organization, regardless of location
- D.
Only for college department sponsored events at Pomona
- 45.True or False: Contact information must be included on all flyers before they will be approved.
- A.
True
- B.
False
- 46.True or False: You can reserve space at any of the 5Cs by registering an event on CollegiateLink.
- A.
True
- B.
False
- 47.Which of the following items/services can be automatically billed to your club account?
- A.
Pomona College Catering Services
- B.
Duplicating Services
- C.
Meals in the dining hall used for club purposes
- D.
A & B
- E.
B & C
- F.
Duplicating Services & Meals in the dining hall used for club purposes
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