New Hire PKT - Coordinator

35 Questions | Total Attempts: 65

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New Hire Exam Quizzes & Trivia

Coordinator - Team Consolidation PKT


Questions and Answers
  • 1. 
    If the vendor is setup with both a PO Box and a street address, by default you should always send the payment to the street address.
    • A. 

      True

    • B. 

      False

  • 2. 
    When posting a parked invoice you should always change the posting date to the current date.
    • A. 

      True

    • B. 

      False

  • 3. 
    After receiving a response to post a document and more details are required, what is the next step to take?
    • A. 

      Repark the document and send an exception email with specific details on what is needed to post the document.

    • B. 

      Reverse the invoice and repark for another reason.

    • C. 

      Reject the invoice and get specific instruction before reparking.

  • 4. 
    How often should you work your P&B responses received in Outlook?
    • A. 

      3 day TAT

    • B. 

      Same day TAT

    • C. 

      2 day TAT

  • 5. 
    When short paying an invoice per instructions from the plant, what additional information is required in the text field?
    • A. 

      Type the amount the invoice is being short paid.

    • B. 

      Type the name of the person instructing you to short pay invoice

    • C. 

      Remove the parking text and indicate the reason for the short pay proceeding with an asterisk*

  • 6. 
    Once you receive a response to post a parked document with multiple line items for no GR, what must you click in order to see if all the lines of the PO are received and ready to post?
    • A. 

      Header

    • B. 

      Update allocation

  • 7. 
     What information below must the coordinator revalidate if the header details or PO numbers change based on the response.
    • A. 

      Validate the basic data tab

    • B. 

      Match the vendor address with the invoice remit address

    • C. 

      Validate the tax

    • D. 

      Validate the payment terms

    • E. 

      All of the above

  • 8. 
    If a service or material item is missing on a PO line item but is not missing on the invoice and the business provided coding and GOA Approval, what is the Coordinator required to do?
    • A. 

      Coordinator must re-park and send out a new exception email stating they are required to update the PO.

    • B. 

      Post the invoice

    • C. 

      Reverse the invoice and reprocess it as a non PO invoice.

  • 9. 
    The AP Coordinator is responsible for reviewing the GR search report by their alpha assignments and try to post the parked invoices? 
    • A. 

      True

    • B. 

      False

  • 10. 
    An escalation is required if no response is received within how many days from the exception email?
    • A. 

      3 days

    • B. 

      2 days

    • C. 

      7 days

  • 11. 
    How often should the AP coordinator work sweeps to make sure all invoices that have GRs are worked?
    • A. 

      Every 2 days

    • B. 

      Every day

    • C. 

      Every 3 days

  • 12. 
    Once the Coordinator reviews and researches a rejected vendor statement, what note is required in APAY?
    • A. 

      Type the date the statement was researched

    • B. 

      Type “Reviewed and Actioned”

    • C. 

      Type your initials and “Statement reviewed and actioned”

  • 13. 
    When statements are received in APAY, who is responsible for validating which are valid and / or approved to be processed as an invoice?
    • A. 

      Processor

    • B. 

      Coordinator

  • 14. 
    What report is executed daily to determine if goods receipts have been created within a specific date range?
    • A. 

      Me23N

    • B. 

      MB51

    • C. 

      ZV2P_PO

  • 15. 
    When running the sweeps tool MB51 in Probe, what number is considered a return goods movement?
    • A. 

      161

    • B. 

      122

    • C. 

      101

  • 16. 
    Based on the status date, the AP Coordinator will follow the escalation process by calling, sending the follow-up email from APAY and recording the call in APAY notes
    • A. 

      True

    • B. 

      False

  • 17. 
    Coordinators will work by alpha assignment.
    • A. 

      True

    • B. 

      False

  • 18. 
    APAY Sync report is only run in APAY daily.
    • A. 

      True

    • B. 

      False

  • 19. 
    After seven additional calendar days from the 2nd escalation and you have not received a response, what should you do?
    • A. 

      Follow-up with a phone call to the contact where the first escalation email was sent

    • B. 

      Send a follow- up email to the contact

    • C. 

      Send a follow-up email to the contact and CC the manager and make a phone call to both contact and their manager with an APAY note

  • 20. 
    One of the functions of transaction code ZNKAPC is to retrieve P&B responses.
    • A. 

      True

    • B. 

      False

  • 21. 
    While reviewing the quality audit, if an auditor finds any errors or needs clarification what should they do to the document?
    • A. 

      Reverse the document and add noted as to why it is being reversed

    • B. 

      Email the processor for clarification

    • C. 

      Put the document on A block while researching

  • 22. 
    The AP Coordinator is responsible for resolving inquiries for their alpha assignments within how many hours of receiving an email?
    • A. 

      72 hours

    • B. 

      24 hours

    • C. 

      48 hours

  • 23. 
    For Ardagh glass P&B issue, AP should send all emails to the Procurement Department for resolution since it is an EDI vendor.
    • A. 

      True

    • B. 

      False

  • 24. 
    If a vendor already has the PO Box address setup but does not have the street address, you need to continue with the Vendor Maintenance request.
    • A. 

      True

    • B. 

      False

  • 25. 
    When reversing a PO related document that has been R blocked for price variance (PR), in the MR8M screen, what reversal reason code is required in the ‘Reversal Reason’ field?
    • A. 

      01 – Reversal in current period

    • B. 

      02 – Reversal in closed period

    • C. 

      04 – Actual reversal in closed period

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