Document Preparation

25 Questions | Total Attempts: 65

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Document Preparation

Memos, PBLs, Reports and Tables.


Questions and Answers
  • 1. 
    The paragraphs of a memo are:
    • A. 

      Single spaced with a single space between paragraphs

    • B. 

      Double spaced with a single space between paragraphs

    • C. 

      Single spaced with a double space between paragraphs

    • D. 

      Double spaced

  • 2. 
    Memos are:
    • A. 

      Written messages used by employees within an organization to communicate

    • B. 

      Like e-mails

    • C. 

      Are not used in organizations

    • D. 

      Typed all in capital letters

  • 3. 
    Who does the return address in a letter belong to?
    • A. 

      The author of the book

    • B. 

      The writer of the letter

    • C. 

      The post office

    • D. 

      Your teacher

  • 4. 
    A______ is left between the report title and the first line of the body.
    • A. 

      Indentation

    • B. 

      SS

    • C. 

      DS

    • D. 

      QS

  • 5. 
    The top margin for a letter is:
    • A. 

      1 inch

    • B. 

      2 inches

    • C. 

      2 feet

    • D. 

      1 cm

  • 6. 
    Where does the date go on a letter?
    • A. 

      On the line below the return address

    • B. 

      On the line below the letter address

    • C. 

      On the line below the complimentary close

    • D. 

      On the line below the name of the writer

  • 7. 
    In a memo, which of the following is typed in all CAPITAL letters:
    • A. 

      The name of the writer

    • B. 

      The subject

    • C. 

      The reference initials

    • D. 

      The attachment/enclosure notations

  • 8. 
    What is the top margin on the first page of a report:
    • A. 

      ¾”

    • B. 

      ½”

    • C. 

      2”

    • D. 

      1”

  • 9. 
    In the reference list of a report, the second line is:
    • A. 

      Tells you how many pages long the report is

    • B. 

      Typed in all capital letters

    • C. 

      Indented, called a hanging indention

    • D. 

      Always done in bold and underlined

  • 10. 
    Top margin for a memo is
    • A. 

      2"

    • B. 

      2.5"

    • C. 

      1.25"

    • D. 

      1"

  • 11. 
    Reference initials
    • A. 

      Are your initials because you typed the memo

    • B. 

      Are always in lower case letters

    • C. 

      Are always in all capital letters

    • D. 

      Both options A and B

  • 12. 
    The basic parts of a personal business letter are:
    • A. 

      Return Address, Letter address, headings, body, citations, complimentary close and the writer's name

    • B. 

      Return Address, Salutation, Body, Letter address,references, citations, complimentary close and the writer's name

    • C. 

      Return address, Date, Letter Address, Salutation, Body, Complimentary Close and the name of the writer

    • D. 

      None of the above

  • 13. 
    How many times do you press Enter after the complimentary close of a personal business letter?
    • A. 

      1

    • B. 

      2

    • C. 

      3

    • D. 

      4

  • 14. 
    The memo headings consists of :
    • A. 

      To, From, Date and Subject with a Double Space in between each heading

    • B. 

      To , From and Subject, single space between headings

    • C. 

      Indented and includes To, From, Date and Subject with Quadruple Space in between each of the headings.

    • D. 

      None of the above

  • 15. 
    Which finger is used to strike the number 8?
    • A. 

      Left middle finger

    • B. 

      Right middle finger

    • C. 

      Left index finger

    • D. 

      Right little finger

  • 16. 
    Which finger is used to strike the number 4?
    • A. 

      Left middle finger

    • B. 

      Right middle finger

    • C. 

      Left index finger

    • D. 

      Right little finger

  • 17. 
    Which finger is used to strike the number 0?
    • A. 

      Left middle finger

    • B. 

      Right middle finger

    • C. 

      Left index finger

    • D. 

      Right little finger

  • 18. 
    • A. 

      Press Letter A to align Center left.

    • B. 

      Press Letter B to align Center left.

    • C. 

      Press Letter C to align Center left.

    • D. 

      Press Letter D to align Center left.

  • 19. 
    • A. 

      Press Letter A to change the color of the border.

    • B. 

      Press Letter B to change the color of the border.

    • C. 

      Press Letter C to change the color of the border.

    • D. 

      Press Letter D to change the color of the border.

  • 20. 
    • A. 

      Press Letter A to combine the cells in a row in a table.

    • B. 

      Press Letter B to combine the cells in a row in a table.

    • C. 

      Press Letter C to combine the cells in a row in a table.

    • D. 

      Press Letter D to combine the cells in a row in a table.

  • 21. 
    • A. 

      Press Letter A to CHANGE THE HEIGHT OF A ROW IN A TABLE.

    • B. 

      Press Letter B to CHANGE THE HEIGHT OF A ROW IN A TABLE.

    • C. 

      Press Letter C to CHANGE THE HEIGHT OF A ROW IN A TABLE.

    • D. 

      Press Letter D to CHANGE THE HEIGHT OF A ROW IN A TABLE.

  • 22. 
    • A. 

      Choose Letter A to italizcize a word.

    • B. 

      Choose Letter B to italizcize a word.

    • C. 

      Choose Letter C to italicize a word.

    • D. 

      Choose Letter D to italicize a word.

    • E. 

      Choose Letter E to italicize a word.

    • F. 

      Choose Letter F to italicize a word.

  • 23. 
    • A. 

      Choose Letter A to CHANGE FONT SIZE TO 12pt.

    • B. 

      Choose Letter B to CHANGE FONT SIZE TO 12pt.

    • C. 

      Choose Letter C to CHANGE FONT SIZE TO 12pt.

    • D. 

      Choose Letter D to CHANGE FONT SIZE TO 12pt.

    • E. 

      Choose Letter E to CHANGE FONT SIZE TO 12pt.

    • F. 

      Choose Letter F to CHANGE FONT SIZE TO 12pt.

  • 24. 
    • A. 

      Choose Letter A to adjust/change the line spacing.

    • B. 

      Choose Letter B to adjust/change the line spacing.

    • C. 

      Choose Letter C to adjust/change the line spacing.

    • D. 

      Choose Letter D to adjust/change the line spacing.

    • E. 

      Choose Letter E to adjust/change the line spacing.

    • F. 

      Choose Letter F to adjust/change the line spacing.

  • 25. 
    • A. 

      Choose Letter A to adjust/change the margins.

    • B. 

      Choose Letter B to adjust/change the margins.

    • C. 

      Choose Letter C to adjust/change the margins.

    • D. 

      Choose Letter D to adjust/change the margins.

    • E. 

      Choose Letter E to adjust/change the margins.

    • F. 

      Choose Letter F to adjust/change the margins.