Coordinator - Team Consolidation PKT's
Coordinator - Team Consolidation PKT
- 1.If the vendor is setup with both a PO Box and a street address, by default you should always send the payment to the street address.
- A.
True
- B.
False
- 2.When posting a parked invoice you should always change the date to the current date.
- A.
True
- B.
False
- 3.After receiving a response to post a document and more details are required, what is the next step to take?
- A.
Repark the document and send an exception email with specific details on what is needed to post the document.
- B.
Reverse the invoice and repark for another reason.
- C.
Reject the invoice and get specific instruction before reparking.
- 4.How often should you work your P&B responses received in Outlook?
- A.
3 day TAT
- B.
Same day TAT
- C.
2 day TAT
- 5.When short paying an invoice per instructions from the plant, what additional information is required in the text field?
- A.
Type the amount the invoice is being short paid.
- B.
Type the name of the person instructing you to short pay invoice
- C.
Remove the parking text and indicate the reason for the short pay proceeding with an asterisk*
- 6.Once you receive a response to post a parked document with multiple line items for no GR, what must you click in order to see if all the lines of the PO are received and ready to post?
- A.
Header
- B.
Update allocation
- 7.What information below must the coordinator revalidate if the header details or PO numbers change based on the response.
- A.
Validate the basic data tab
- B.
Match the vendor address with the invoice remit address
- C.
Validate the tax
- D.
Validate the payment terms
- E.
All of the above
- 8.If a service or material item is missing on a PO line item but is not missing on the invoice and the business provided coding and GOA Approval, what is the Coordinator required to do?
- A.
Coordinator must re-park and send out a new exception email stating they are required to update the PO.
- B.
Post the invoice
- C.
Reverse the invoice and reprocess it as a non PO invoice.
- 9.The AP Coordinator is responsible for reviewing the GR search report by their alpha assignments and try to post the parked invoices?
- A.
True
- B.
False
- 10.An escalation is required if no response is received within how many days from the exception email?
- A.
3 days
- B.
2 days
- C.
4 days
- 11.How often should the AP coordinator work sweeps to make sure all invoices that have GRs are worked?
- A.
Every 2 days
- B.
Every day
- C.
Every 3 days
- 12.Once the Coordinator reviews and researches a rejected vendor statement, what note is required in APAY?
- A.
Type the date the statement was researched
- B.
Type “Reviewed and Actioned”
- C.
Type your initials and “Statement reviewed and actioned”
- 13.When statements are received in APAY, who is responsible for validating which are valid and / or approved to be processed as an invoice?
- A.
Processor
- B.
Coordinator
- 14.What report is executed daily to determine if goods receipts have been created within a specific date range?
- A.
Me23N
- B.
MB51
- C.
ZV2P_PO
- 15.When running the sweeps tool MB51 in Probe, what number is considered a return goods movement?
- A.
161
- B.
122
- C.
101
- 16.Based on the status date, the AP Coordinator will follow the escalation process by calling, sending the follow-up email from APAY and recording the call in APAY notes
- A.
True
- B.
False
- 17.Coordinators will work by alpha assignment.
- A.
True
- B.
False
- 18.APAY Sync report is only run in APAY daily.
- A.
True
- B.
False
- 19.If an invoice is parked for No Po (NPO) and the contact replied with an invalid PO. What should you do before re-parking?
- A.
Change the text string from NPO to IPO
- B.
Reverse the parked document, restart the item and park for IPO
- C.
Send an email to the business confirming PO number before parking.
- 20.After four additional business days from the 2nd escalation and you have not received a response, what should you do?
- A.
Follow-up with a phone call to the contact where the first escalation email was sent
- B.
Send a follow- up email to the contact
- C.
Send a follow-up email to the contact and CC the manager and make a phone call to both contact and their manager with an APAY note
- 21.One of the functions of transaction code ZNKAPC is to retrieve P&B responses.
- A.
True
- B.
False
- 22.While reviewing the quality audit, if an auditor finds any errors or needs clarification what should they do to the document?
- A.
Reverse the document and add noted as to why it is being reversed
- B.
Email the processor for clarification
- C.
Put the document on A block while researching
- 23.After parking an invoice for Non–Compliant, how many days should the coordinator wait to call the vendor to obtain required information?
- A.
3 business days
- B.
5 business days
- C.
4 business days
- D.
You do not need to contact the vendor because the invoice should be deleted and rejected as non compliant
- 24.The AP Coordinator is responsible for resolving inquiries for their alpha assignments within how many hours of receiving an email?
- A.
72 hours
- B.
24 hours
- C.
48 hours
- 25.For Anchor glass P&B issue, AP should send all emails to the Procurement Department for resolution since it is an EDI vendor.
- A.
True
- B.
False
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