3d051 Volume 1
Information Management - Records, Publications, Forms, and Official Mail
- 1.The Air Force Portal provides essential online resources for the Air Force at a single location, and it also does the following except?
- A.
The Air Forces vision of how we eliminate duplication
- B.
Integrate Air Force systems
- C.
Provide easy access to information
- D.
Provide, faster reliable service
- 2.Who is the approval authority for the public Web pages?
- A.
Web master
- B.
Unit commander
- C.
Information provider
- D.
Web page maintainer
- 3.What information is required for all top-level private Web pages?
- A.
Commander's organization, commercial and DSN phone number, and e-mail
- B.
Information provider's organization, commercial and DSN phone number, and e-mail
- C.
Web page maintainer's organization, commercial and DSN phone number, and e-mail
- D.
Emergency contact information to include, commercial, DSN, home telephone numbers
- 4.Who is the approval authority for the private Web pages?
- A.
Web master
- B.
Unit commander
- C.
Information provider
- D.
Web page maintainer
- 5.What is the primary purpose of managing Air Force information?
- A.
Document past actions of historical value
- B.
Provide effective control of Privacy Act (PA) material
- C.
Comply with Air Force horizon vision documents
- D.
Effectively and efficiently enhance Air Force mission
- 6.Which of the following are ways we manage information in support of information resources management?
- A.
Storage and privacy
- B.
Security and Privacy
- C.
Storage and disposition
- D.
Security and disposition
- 7.What stage of life cycle management provides preservation?
- A.
Use
- B.
Storage
- C.
Disposition
- D.
Dissemination
- 8.What is the objective of the electronic communications program?
- A.
Create clear, efficient, effective communications
- B.
Keep formats up-to-date with changing technologies
- C.
Use standard Air Force formats for all communications
- D.
Prepare correspondence consist with day-to-day requirements
- 9.Which plain language element emphasizes the need to put your main message up front?
- A.
Active voice
- B.
Short sentences
- C.
Common words
- D.
Logical organization
- 10.Which plain language element reinforces the message that the document is intended for the reader?
- A.
Pronouns
- B.
Active voice
- C.
Short sentences
- D.
Common words
- 11.On the average, what what percentage of communication do you write in active voice to communicate effectively?
- A.
15
- B.
25
- C.
50
- D.
75
- 12.Which is not a Form Memorandom?
- A.
Fill-in
- B.
Fill-out
- C.
Prewritten
- D.
Optional statement
- 13.What type of Air force correspondence receives the most indorsements?
- A.
Messages
- B.
Memorandums
- C.
Personal letters
- D.
Staff summaries
- 14.What type of memorandum for record is an in-house document to record information that would otherwise not be recordedin writing?
- A.
Brief
- B.
Official
- C.
Explanatory
- D.
Separate page
- 15.Multipurpose written briefs that provide information, forward items of interest, or summarize problems are
- A.
Briefings
- B.
Position papers
- C.
Bullet background papers
- D.
Memorandums for record
- 16.Who has the responsibility to ensure the intended receiver receives the tasking?
- A.
Sender
- B.
Receiver
- C.
Supervisor
- D.
Commander
- 17.When an AutoArchive storage process is used what type of folder is created?
- A.
Public
- B.
Private
- C.
Shared
- D.
Personal
- 18.Once an item is archived how is it deleted?
- A.
Manually
- B.
Automatically
- C.
Deleted permanently
- D.
Moved to another archived location
- 19.What must you do with unsealed containers endorsed "DO NOT FORWARD" that remain in action offices at the close business?
- A.
Place in an opaque container and have the highest-ranking individual take it home
- B.
Inspect to determine classification of contents and return to sender
- C.
Return to the base information transfer center for safeguarding
- D.
Store in a classified storage container
- 20.Which mail class is for use only by authorized publishers and registered news agents?
- A.
Priority
- B.
First class
- C.
Periodicals
- D.
Standard mail
- 21.When should you use certified mail?
- A.
When using consolidated mail
- B.
When required by law or Department of Defense (DOD) or Air Force directives
- C.
When the contents are valuable and a receipt is needed
- D.
When you need to trace communications sent between Air Force activities
- 22.What two items, used together, enable us to trace a a container from the sender through the base information transfer center into the US Postal Service, and onto the receiver?
- A.
DD Form 2825, Internal Receipt; and AF Form 310, Document Receipt and Destruction Certificate
- B.
AF Form 74, Communication Status Notice/Request; and DD Form 2825, Internal Receipt
- C.
Container numbers and AF Form 310, Document Receipt and Destruction Certificate
- D.
Container numbers and DD Form 2825, Internal Receipt
- 23.Which is an accurate example of an accountable container number?
- A.
2008-UUB-058
- B.
UUB-2008-5858-008-UUB
- C.
UUB-08-058
- D.
58-008-UUB
- 24.The best choice for ensuring accountable containers stay in a controlled environment is to mail them
- A.
Insured
- B.
Express
- C.
Certified
- D.
Registered
- 25.What level of damage to national security could reasonably be expected if unauthorized disclosure of Top Secret information occurred?
- A.
Grave
- B.
Serious
- C.
Exceptionally serious
- D.
Exceptionally grave
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