3d051 Volume 1

100 Questions | Total Attempts: 222

SettingsSettingsSettings
Please wait...
Volume Quizzes & Trivia

Information Management - Records, Publications, Forms, and Official Mail


Questions and Answers
  • 1. 
    The Air Force Portal provides essential online resources for the Air Force at a single location, and it also does the following except?
    • A. 

      The Air Forces vision of how we eliminate duplication

    • B. 

      Integrate Air Force systems

    • C. 

      Provide easy access to information

    • D. 

      Provide, faster reliable service

  • 2. 
    Who is the approval authority for the public Web pages?
    • A. 

      Web master

    • B. 

      Unit commander

    • C. 

      Information provider

    • D. 

      Web page maintainer

  • 3. 
    What information is required for all top-level private Web pages?
    • A. 

      Commander's organization, commercial and DSN phone number, and e-mail

    • B. 

      Information provider's organization, commercial and DSN phone number, and e-mail

    • C. 

      Web page maintainer's organization, commercial and DSN phone number, and e-mail

    • D. 

      Emergency contact information to include, commercial, DSN, home telephone numbers

  • 4. 
    Who is the approval authority for the private Web pages?
    • A. 

      Web master

    • B. 

      Unit commander

    • C. 

      Information provider

    • D. 

      Web page maintainer

  • 5. 
    What is the primary purpose of managing Air Force information?
    • A. 

      Document past actions of historical value

    • B. 

      Provide effective control of Privacy Act (PA) material

    • C. 

      Comply with Air Force horizon vision documents

    • D. 

      Effectively and efficiently enhance Air Force mission

  • 6. 
    Which of the following are ways we manage information in support of information resources management?
    • A. 

      Storage and privacy

    • B. 

      Security and Privacy

    • C. 

      Storage and disposition

    • D. 

      Security and disposition

  • 7. 
    What stage of life cycle management provides preservation?
    • A. 

      Use

    • B. 

      Storage

    • C. 

      Disposition

    • D. 

      Dissemination

  • 8. 
    What is the objective of the electronic communications program?
    • A. 

      Create clear, efficient, effective communications

    • B. 

      Keep formats up-to-date with changing technologies

    • C. 

      Use standard Air Force formats for all communications

    • D. 

      Prepare correspondence consist with day-to-day requirements

  • 9. 
    Which plain language element emphasizes the need to  put your main message up front?
    • A. 

      Active voice

    • B. 

      Short sentences

    • C. 

      Common words

    • D. 

      Logical organization

  • 10. 
    Which plain language element reinforces the message that the document is intended for the reader?
    • A. 

      Pronouns

    • B. 

      Active voice

    • C. 

      Short sentences

    • D. 

      Common words

  • 11. 
    On the average, what what percentage of communication do you write in active voice to communicate effectively?
    • A. 

      15

    • B. 

      25

    • C. 

      50

    • D. 

      75

  • 12. 
    Which is not a Form Memorandom?
    • A. 

      Fill-in

    • B. 

      Fill-out

    • C. 

      Prewritten

    • D. 

      Optional statement

  • 13. 
    What type of Air force correspondence receives the most indorsements?
    • A. 

      Messages

    • B. 

      Memorandums

    • C. 

      Personal letters

    • D. 

      Staff summaries

  • 14. 
    What type of memorandum for record is an in-house document to record information that would otherwise not be recordedin writing?
    • A. 

      Brief

    • B. 

      Official

    • C. 

      Explanatory

    • D. 

      Separate page

  • 15. 
    Multipurpose written briefs that provide information, forward items of interest, or summarize problems are
    • A. 

      Briefings

    • B. 

      Position papers

    • C. 

      Bullet background papers

    • D. 

      Memorandums for record

  • 16. 
    Who has the responsibility to ensure the intended receiver receives the tasking?
    • A. 

      Sender

    • B. 

      Receiver

    • C. 

      Supervisor

    • D. 

      Commander

  • 17. 
    When an AutoArchive storage process is used what type of folder is created?
    • A. 

      Public

    • B. 

      Private

    • C. 

      Shared

    • D. 

      Personal

  • 18. 
    Once an item is archived how is it deleted?
    • A. 

      Manually

    • B. 

      Automatically

    • C. 

      Deleted permanently

    • D. 

      Moved to another archived location

  • 19. 
    What must you do with unsealed containers endorsed "DO NOT FORWARD" that remain in action offices at the close business?
    • A. 

      Place in an opaque container and have the highest-ranking individual take it home

    • B. 

      Inspect to determine classification of contents and return to sender

    • C. 

      Return to the base information transfer center for safeguarding

    • D. 

      Store in a classified storage container

  • 20. 
    Which mail class is for use only by authorized publishers and registered news agents?
    • A. 

      Priority

    • B. 

      First class

    • C. 

      Periodicals

    • D. 

      Standard mail

  • 21. 
    When should you use certified mail?
    • A. 

      When using consolidated mail

    • B. 

      When required by law or Department of Defense (DOD) or Air Force directives

    • C. 

      When the contents are valuable and a receipt is needed

    • D. 

      When you need to trace communications sent between Air Force activities

  • 22. 
    What two items, used together, enable us to trace a a container from the sender through the base information transfer center into the US Postal Service, and onto the receiver?
    • A. 

      DD Form 2825, Internal Receipt; and AF Form 310, Document Receipt and Destruction Certificate

    • B. 

      AF Form 74, Communication Status Notice/Request; and DD Form 2825, Internal Receipt

    • C. 

      Container numbers and AF Form 310, Document Receipt and Destruction Certificate

    • D. 

      Container numbers and DD Form 2825, Internal Receipt

  • 23. 
    Which is an accurate example of an accountable container number?
    • A. 

      2008-UUB-058

    • B. 

      UUB-2008-5858-008-UUB

    • C. 

      UUB-08-058

    • D. 

      58-008-UUB

  • 24. 
    The best choice for ensuring accountable containers stay in a controlled environment is to mail them
    • A. 

      Insured

    • B. 

      Express

    • C. 

      Certified

    • D. 

      Registered

  • 25. 
    What level of damage to national security could reasonably be expected if unauthorized disclosure of Top Secret information occurred?
    • A. 

      Grave

    • B. 

      Serious

    • C. 

      Exceptionally serious

    • D. 

      Exceptionally grave