3d051 Volume 1
Information Management - Records, Publications, Forms, and Official Mail
- 1.
The Air Force Portal provides essential online resources for the Air Force at a single location, and it also does the following except?
- A.
The Air Forces vision of how we eliminate duplication
- B.
Integrate Air Force systems
- C.
Provide easy access to information
- D.
Provide, faster reliable service
Correct Answer
D. Provide, faster reliable service -
- 2.
Who is the approval authority for the public Web pages?
- A.
Web master
- B.
Unit commander
- C.
Information provider
- D.
Web page maintainer
Correct Answer
B. Unit commander -
- 3.
What information is required for all top-level private Web pages?
- A.
Commander's organization, commercial and DSN phone number, and e-mail
- B.
Information provider's organization, commercial and DSN phone number, and e-mail
- C.
Web page maintainer's organization, commercial and DSN phone number, and e-mail
- D.
Emergency contact information to include, commercial, DSN, home telephone numbers
Correct Answer
C. Web page maintainer's organization, commercial and DSN phone number, and e-mail -
- 4.
Who is the approval authority for the private Web pages?
- A.
Web master
- B.
Unit commander
- C.
Information provider
- D.
Web page maintainer
Correct Answer
B. Unit commander -
- 5.
What is the primary purpose of managing Air Force information?
- A.
Document past actions of historical value
- B.
Provide effective control of Privacy Act (PA) material
- C.
Comply with Air Force horizon vision documents
- D.
Effectively and efficiently enhance Air Force mission
Correct Answer
D. Effectively and efficiently enhance Air Force mission -
- 6.
Which of the following are ways we manage information in support of information resources management?
- A.
Storage and privacy
- B.
Security and Privacy
- C.
Storage and disposition
- D.
Security and disposition
Correct Answer
B. Security and Privacy -
- 7.
What stage of life cycle management provides preservation?
- A.
Use
- B.
Storage
- C.
Disposition
- D.
Dissemination
Correct Answer
B. Storage -
- 8.
What is the objective of the electronic communications program?
- A.
Create clear, efficient, effective communications
- B.
Keep formats up-to-date with changing technologies
- C.
Use standard Air Force formats for all communications
- D.
Prepare correspondence consist with day-to-day requirements
Correct Answer
A. Create clear, efficient, effective communications -
- 9.
Which plain language element emphasizes the need to put your main message up front?
- A.
Active voice
- B.
Short sentences
- C.
Common words
- D.
Logical organization
Correct Answer
D. Logical organization -
- 10.
Which plain language element reinforces the message that the document is intended for the reader?
- A.
Pronouns
- B.
Active voice
- C.
Short sentences
- D.
Common words
Correct Answer
A. Pronouns -
- 11.
On the average, what what percentage of communication do you write in active voice to communicate effectively?
- A.
15
- B.
25
- C.
50
- D.
75
Correct Answer
D. 75 -
- 12.
Which is not a Form Memorandom?
- A.
Fill-in
- B.
Fill-out
- C.
Prewritten
- D.
Optional statement
Correct Answer
B. Fill-out -
- 13.
What type of Air force correspondence receives the most indorsements?
- A.
Messages
- B.
Memorandums
- C.
Personal letters
- D.
Staff summaries
Correct Answer
B. Memorandums -
- 14.
What type of memorandum for record is an in-house document to record information that would otherwise not be recordedin writing?
- A.
Brief
- B.
Official
- C.
Explanatory
- D.
Separate page
Correct Answer
D. Separate page -
- 15.
Multipurpose written briefs that provide information, forward items of interest, or summarize problems are
- A.
Briefings
- B.
Position papers
- C.
Bullet background papers
- D.
Memorandums for record
Correct Answer
C. Bullet background papers -
- 16.
Who has the responsibility to ensure the intended receiver receives the tasking?
- A.
Sender
- B.
Receiver
- C.
Supervisor
- D.
Commander
Correct Answer
A. Sender -
- 17.
When an AutoArchive storage process is used what type of folder is created?
- A.
Public
- B.
Private
- C.
Shared
- D.
Personal
Correct Answer
D. Personal -
- 18.
Once an item is archived how is it deleted?
- A.
Manually
- B.
Automatically
- C.
Deleted permanently
- D.
Moved to another archived location
Correct Answer
A. Manually -
- 19.
What must you do with unsealed containers endorsed "DO NOT FORWARD" that remain in action offices at the close business?
- A.
Place in an opaque container and have the highest-ranking individual take it home
- B.
Inspect to determine classification of contents and return to sender
- C.
Return to the base information transfer center for safeguarding
- D.
Store in a classified storage container
Correct Answer
D. Store in a classified storage container -
- 20.
Which mail class is for use only by authorized publishers and registered news agents?
- A.
Priority
- B.
First class
- C.
Periodicals
- D.
Standard mail
Correct Answer
C. Periodicals -
- 21.
When should you use certified mail?
- A.
When using consolidated mail
- B.
When required by law or Department of Defense (DOD) or Air Force directives
- C.
When the contents are valuable and a receipt is needed
- D.
When you need to trace communications sent between Air Force activities
Correct Answer
B. When required by law or Department of Defense (DOD) or Air Force directives -
- 22.
What two items, used together, enable us to trace a a container from the sender through the base information transfer center into the US Postal Service, and onto the receiver?
- A.
DD Form 2825, Internal Receipt; and AF Form 310, Document Receipt and Destruction Certificate
- B.
AF Form 74, Communication Status Notice/Request; and DD Form 2825, Internal Receipt
- C.
Container numbers and AF Form 310, Document Receipt and Destruction Certificate
- D.
Container numbers and DD Form 2825, Internal Receipt
Correct Answer
D. Container numbers and DD Form 2825, Internal Receipt -
- 23.
Which is an accurate example of an accountable container number?
- A.
2008-UUB-058
- B.
UUB-2008-5858-008-UUB
- C.
UUB-08-058
- D.
58-008-UUB
Correct Answer
C. UUB-08-058 -
- 24.
The best choice for ensuring accountable containers stay in a controlled environment is to mail them
- A.
Insured
- B.
Express
- C.
Certified
- D.
Registered
Correct Answer
D. Registered -
- 25.
What level of damage to national security could reasonably be expected if unauthorized disclosure of Top Secret information occurred?
- A.
Grave
- B.
Serious
- C.
Exceptionally serious
- D.
Exceptionally grave
Correct Answer
D. Exceptionally grave -
- 26.
What type of classification decision involves information that is paraphrased or restated?
- A.
Original
- B.
Compiled
- C.
Derivative
- D.
Consolidated
Correct Answer
C. Derivative -
- 27.
What is any knowing, willful, or negligent action contrary to the requirements of Executive Order 12958 that is not a security violation?
- A.
Sanction
- B.
Violation
- C.
Infraction
- D.
Compromise
Correct Answer
C. Infraction -
- 28.
What must you do when you find classified material out of proper control?
- A.
Inventory material and destroy
- B.
Take custody of the material and safeguard it
- C.
Leave it where it is and contact security forces to investigate
- D.
Determine who has the responsibility for the material and return it
Correct Answer
B. Take custody of the material and safeguard it -
- 29.
What is not a factor in releasing classified information?
- A.
Rank
- B.
Need to know
- C.
Security clearance
- D.
Nondisclosure agreement
Correct Answer
A. Rank -
- 30.
Who determines whether the recipient has a legitimate need for access to the classified information?
- A.
Possessor
- B.
Commander
- C.
Security manager
- D.
Original classifier
Correct Answer
A. Possessor -
- 31.
Top Secret material should never be sent
- A.
Between appropriately cleared and designated persons
- B.
Through the base information transfer system
- C.
Over a cryptic system
- D.
By defense courier service
Correct Answer
B. Through the base information transfer system -
- 32.
When is an outer container not required for the transfer of classified information?
- A.
Secret and below being entered intot he base information transfer system
- B.
Confidential material being sent to or from Army Post Office (APO) addresses
- C.
Transmitting to Department of Defense (DOD) contractors or Non-DOD agencies
- D.
Secret materials sent oversees by the US Postal Service
Correct Answer
A. Secret and below being entered intot he base information transfer system -
- 33.
What must you do when you mail materials of different classifications in one package?
- A.
Separate each classification with a receipt
- B.
Place all material in a single inner container
- C.
Place each classification in a separate inner container
- D.
Do not mail different classifications of material in one package
Correct Answer
B. Place all material in a single inner container -
- 34.
When you mail classified material, address containers to the
- A.
Unit Top Secret control officer
- B.
Office that is to take action on it
- C.
Base information security program manager
- D.
Specific person identified as the point of contact
Correct Answer
B. Office that is to take action on it -
- 35.
Air Force units at what level must document their organization, function, and activities and preserve their records by implementing effective life cylce management procedures within their areas of responsibility?
- A.
Every
- B.
Group
- C.
Wing
- D.
Major command (MAJCOM)
Correct Answer
A. Every -
- 36.
Which of the following is not an example of an Air Force record?
- A.
Magnetic tapes
- B.
Motion pictures
- C.
Museum materials
- D.
Machine readable material
Correct Answer
C. Museum materials -
- 37.
What type of record is created when the Air Nation Guard (ANG) is creating the records and the federal emergency management agency gets involved and federal dollars are put towards the emergency?
- A.
State only
- B.
Federal only
- C.
Personal only
- D.
State and federal only
Correct Answer
B. Federal only -
- 38.
Once they are assigned, active duty personnel whose duties include filing, maintaining, and disposing of official records must be trained within
- A.
1 month
- B.
3 months
- C.
4 months
- D.
6 months
Correct Answer
B. 3 months -
- 39.
Who appoints a records custodian?
- A.
Base records manager (BRM)
- B.
Command records manager (CRM)
- C.
Chief of the Office of Record (COR)
- D.
Functional area records manager (FARM)
Correct Answer
C. Chief of the Office of Record (COR) -
- 40.
Who should know and implement the records maintenance, use, and disposition policies and procedures for records maintained?
- A.
Records custodian (RC)
- B.
Base records manager (BRM)
- C.
Chief of the Office of Record (COR)
- D.
Functional area records manager (FARM)
Correct Answer
A. Records custodian (RC) -
- 41.
By filling out summary information for documents you create, your final records will be
- A.
Easier to manage or retrieve
- B.
Harder to manage or retrieve
- C.
Somewhat complex and hard to retrieve
- D.
Somewhat complex and easier to retrieve
Correct Answer
A. Easier to manage or retrieve -
- 42.
How does the Air Force Records Information Management System (AFRIMS) ensure standardization and accuracy of every records series?
- A.
Using a standard format for all Air force file plans
- B.
Centralizing all records management functions Air Force-wide
- C.
Controlling the life cycle of all records series used throughout the Air Force
- D.
Ensuring offices Air Force-wide use the same disposition instructions for records
Correct Answer
D. Ensuring offices Air Force-wide use the same disposition instructions for records -
- 43.
What type of labels does the Air Force Records Information Management System (AFRIMS) print?
- A.
File drawer
- B.
Subdivision
- C.
Locator guide card
- D.
Decision logic table
Correct Answer
B. Subdivision -
- 44.
The Air Force Records Information Management System (AFRIMS) generates a file disposition control label for
- A.
Each item listed on the file plan
- B.
Each subdivision identified on the file plan
- C.
Only the local record series on the file plan
- D.
Only the permanent record series on the file plan
Correct Answer
A. Each item listed on the file plan -
- 45.
How many disposition authorities (table and rule) are allowed per records series?
- A.
One
- B.
Two
- C.
Three
- D.
Four
Correct Answer
A. One -
- 46.
What identifies file records and provides the cutoff for the records?
- A.
File folders
- B.
Subdivision labels
- C.
Locator guide cards
- D.
Disposition guide cards
Correct Answer
D. Disposition guide cards -
- 47.
Where are labels placed on the file folders?
- A.
On the left
- B.
On the right
- C.
In the center
- D.
Placement is based on the needs of the office and is consistent
Correct Answer
D. Placement is based on the needs of the office and is consistent -
- 48.
What information does not appear on a subdivision label?
- A.
Title
- B.
Cutoff
- C.
Item number
- D.
Office of record
Correct Answer
B. Cutoff -
- 49.
What is reviewed when files expand to more than one drawer or files are filed in other locations to determinethe inclusive series numbers to be placed on the drawer label?
- A.
File plan
- B.
Decision logic table
- C.
Disposition control label
- D.
Records disposition schedule (RDS)
Correct Answer
A. File plan -
- 50.
What should you remove from a document prior to filing?
- A.
Envelopes
- B.
Attachments
- C.
Staples and fasteners
- D.
Destruction certificate
Correct Answer
A. Envelopes -
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Our quizzes are rigorously reviewed, monitored and continuously updated by our expert board to maintain accuracy, relevance, and timeliness.
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Current Version
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Mar 04, 2013Quiz Edited by
ProProfs Editorial Team -
Nov 13, 2012Quiz Created by
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