Information Management - Records, Publications, Forms, and Official Mail
The Air Forces vision of how we eliminate duplication
Integrate Air Force systems
Provide easy access to information
Provide, faster reliable service
Web master
Unit commander
Information provider
Web page maintainer
Commander's organization, commercial and DSN phone number, and e-mail
Information provider's organization, commercial and DSN phone number, and e-mail
Web page maintainer's organization, commercial and DSN phone number, and e-mail
Emergency contact information to include, commercial, DSN, home telephone numbers
Web master
Unit commander
Information provider
Web page maintainer
Document past actions of historical value
Provide effective control of Privacy Act (PA) material
Comply with Air Force horizon vision documents
Effectively and efficiently enhance Air Force mission
Storage and privacy
Security and Privacy
Storage and disposition
Security and disposition
Use
Storage
Disposition
Dissemination
Create clear, efficient, effective communications
Keep formats up-to-date with changing technologies
Use standard Air Force formats for all communications
Prepare correspondence consist with day-to-day requirements
Active voice
Short sentences
Common words
Logical organization
Pronouns
Active voice
Short sentences
Common words
15
25
50
75
Fill-in
Fill-out
Prewritten
Optional statement
Messages
Memorandums
Personal letters
Staff summaries
Brief
Official
Explanatory
Separate page
Briefings
Position papers
Bullet background papers
Memorandums for record
Sender
Receiver
Supervisor
Commander
Public
Private
Shared
Personal
Manually
Automatically
Deleted permanently
Moved to another archived location
Place in an opaque container and have the highest-ranking individual take it home
Inspect to determine classification of contents and return to sender
Return to the base information transfer center for safeguarding
Store in a classified storage container
Priority
First class
Periodicals
Standard mail
When using consolidated mail
When required by law or Department of Defense (DOD) or Air Force directives
When the contents are valuable and a receipt is needed
When you need to trace communications sent between Air Force activities
DD Form 2825, Internal Receipt; and AF Form 310, Document Receipt and Destruction Certificate
AF Form 74, Communication Status Notice/Request; and DD Form 2825, Internal Receipt
Container numbers and AF Form 310, Document Receipt and Destruction Certificate
Container numbers and DD Form 2825, Internal Receipt
2008-UUB-058
UUB-2008-5858-008-UUB
UUB-08-058
58-008-UUB
Insured
Express
Certified
Registered
Grave
Serious
Exceptionally serious
Exceptionally grave