3A051 CDC Kom Vol 2

14 Questions | Total Attempts: 38

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CDC Quizzes & Trivia

Questions and Answers
  • 1. 
    Who will perform periodic reviews to identify and remove draft records housed within the shared drives and work with the network control center staff to monitor/validate structure and storage location protection methods
    • A. 

      Chief of office of record

    • B. 

      Functional area records manager

    • C. 

      Records custodian

    • D. 

      Unit record professionals

  • 2. 
    Who appoints a records custodian
    • A. 

      Base records management

    • B. 

      Command records management

    • C. 

      Chief of the office of record

    • D. 

      Functional area records manager

  • 3. 
    What type of record is created when the ANG is creating the records and the federal emergency management agency get involved and the federal dollars are put toward the emergency?
    • A. 

      State only

    • B. 

      Federal only

    • C. 

      Personal only

    • D. 

      State and Federal

  • 4. 
    What type of record is created when it contains work-related information, but it exists for the official's personal use and is not for transacting government business?
    • A. 

      State only

    • B. 

      Federal only

    • C. 

      Personal only

    • D. 

      State and Federal only

  • 5. 
    What should you remove from a document prior to filing
    • A. 

      Envelopes

    • B. 

      Attachments

    • C. 

      Staples and fasteners

    • D. 

      Destruction certificate

  • 6. 
    What should agencies develop to respond to emergencies or disaster that may damage records?
    • A. 

      Plan of Action

    • B. 

      Memo for record

    • C. 

      AF instruction

    • D. 

      Headquarters operating instruction

  • 7. 
    What is the first step in preparing the file plan for your office
    • A. 

      Finding the table and rule for each record series

    • B. 

      Getting your office in the records information management system

    • C. 

      Determining what type of records your office is responsible for maintaining

    • D. 

      Organizing the records with the files referenced most towards the front of the cabinet

  • 8. 
    What information does not appear on a subdivision label?
    • A. 

      Title

    • B. 

      Cutoff

    • C. 

      Item number

    • D. 

      Office of record

  • 9. 
    What are the two traditional types of vital records?
    • A. 

      Federal and state records

    • B. 

      Disaster records and record that are mission essential

    • C. 

      Privace act records and FOUO records

    • D. 

      Emergency-operationg records and records needed to protect rights

  • 10. 
    To ensure proper life-cycle management, where must signed/approved official e-records be transferred to
    • A. 

      Shared drive designated for records

    • B. 

      Hard drive designated for records

    • C. 

      Hard drive shared for coordination

    • D. 

      Shared drive for coordination and sharing

  • 11. 
    The records information management system's files maintenance and disposition plan lists all of the following except
    • A. 

      The record's cutoff period

    • B. 

      The disposition authorities

    • C. 

      The location of each record series

    • D. 

      All record series for the office of record

  • 12. 
    How is the past record useful to an organization?
    • A. 

      Provides a record of past events

    • B. 

      Acts as a basis for future decisions

    • C. 

      Becomes part of the memory of an organizaton

    • D. 

      All of the above

  • 13. 
    How does the AF records information management system ensure standardization and accuracy of every records series?
    • A. 

      Using a standard format for all AF file plans

    • B. 

      Centralizing all records management functions AF-wide

    • C. 

      Controlling the life cycle of all records series used throughout the AF

    • D. 

      Ensuring offices AF-wide use the same disposition instructions for records

  • 14. 
    Decision logic tables form a comprehensive group of series that contain records disposition schedules approved by the 
    • A. 

      AF records manager

    • B. 

      Archivist of the US

    • C. 

      Functional area records manager

    • D. 

      National archives and records administration (NARA)

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