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How to Choose the Right Quiz Tool for Your Business: A Step-by-Step Guide

How to Choose the Right Quiz Tool for Your Business
If you’re an instructor looking for a self-authoring quiz authoring solution to simplify and streamline how you create, distribute, and manage tests and exams after your instructions, we get you!

With so many quiz software tools cramming up the eLearning space, it can be difficult to choose the right quiz authoring software. The tool ranked #1 may not suit your needs while a tool ranked #5 may perfectly fit the bill. 

And, while you’re making your decision, these questions are pretty common to clog your head:

  • Does it fit your budget?
  • Can it successfully assess?
  • Does it include the features you’re looking for?
  • Is it simple to use?
  • Does it need to support gamification?

As with any digital tool, there is not one single quiz authoring software that is right for everyone; rather, it is a matter of personal preference, comfort with the technology, price, and a variety of other factors.

In the end, it is your requirements and what you want to achieve with the software that determines your selection trajectory.

Here is a five-step process that will help you select the best quiz authoring software.

Step-1: See What’s Available

If you are unfamiliar with exactly what a quiz authoring software can do for you, take some time to research what’s out there. You will find a wide range of programs that provide a wealth of features and functionality. 

To keep the sheer number of options from being overwhelming, think of this step as an exploratory adventure: the goal is not to dive into any one program in detail yet, but rather to learn what’s available in a general sense.

Step-2: Make a list of the Features 

Make a list of features with quiz authoring software

As you will no doubt discover in Step 1, quiz authoring software ranges from bare-bones to having a full complement of the bells and whistles. 

But, the right software isn’t necessarily the one that has the most features; it’s the one that has all of the features that are important to you.

If you use a lot of videos in your course, you will want one that can easily incorporate video questions. If you write mostly forced-choice questions, like multiple-choice and matching, you will want an application that gives you the most options in this area (e.g., shuffling the order of the answers). 

If you administer a large number of quizzes and tests throughout a course, you might be most interested in the software that does the best job of reporting the results in a user-friendly fashion. 

During this step, think about the features you found in Step 1, and make a list of those that you consider absolutely essential.

Step-3: Compare Different Applications Online

There are many websites that allow you to compare different software applications in terms of their features, their advantages, and their disadvantages. 

From your research in Step 1, you will probably already have a good idea of what the top quiz authoring software applications are. Now, compare those applications to each other and to the list of important features you developed in Step 2. 

Don’t forget to read the reviews—this is the best way to learn about how the application functions from the user’s point of view.

Amidst all the features that you look out for, make sure that the tool you choose is easy to use.

Step-4: Take a Few Applications for a Test Drive

Many quiz authoring software applications are free, and even those that aren’t free usually offer a 7- or 14-day free trial.

Choose the two or three applications you like the best and give them a try by taking one of your existing quizzes or tests and seeing how easy it is for you to put it online.

Step-5: Try It

Before making a final decision, put your quiz authoring software through one last test. Take your top pick from Step-4 and go through the whole experience of quiz creation and management, including having your students log into the system and actually take a test. 

Hopefully, by this point, the process will be a breeze, but if there are any problems with the software you selected, you will almost certainly uncover them in this step.

Every course is different. The secret to choosing the right quiz authoring software is simply identifying your course requirements and finding the application that best matches them.

Watch: How to Create a Quiz Online

So, that was about how you can slowly tread towards the right quiz authoring tool. But, there are a few essential things you need to check off while you are selecting the quiz software. Let’s take a look at them. 

✔ No Software Installation

An online quiz software is of no use if you have to install it, right? An online quiz software must let you create quizzes on the web (a cloud-based system) without any further software installation. And, that’s the whole point of it!

✔ Low Costs of Creating a Quiz

Creating an online quiz but at the cost of paying a hefty price for it, doesn’t sound like a good deal. An ideal quiz maker is the one that lets you create online quizzes at economical prices. 

✔ Easy Sharing Option

The quizzes you create on an online quiz software must be easily shareable. Creating a quiz but not being able to share it easily can be annoying. The quiz software you choose should let you easily share your quiz via email, on websites, and on social media.


quiz authoring software

White-labeling is one of the most essential features that you should look for in an online quiz software as it lets you brand your quiz as your own. You should be able to decide the look and feel of your quiz, add your logo, and change images. 

Tools like ProProfs Quiz Maker allow you to configure your quiz settings so that your quiz resonates with your brand. 

✔ Security Configurations

Look for as many settings & configurations as you can. The more configurations, the better the tool. Being able to manage settings like users, notifications, reports, etc. make the quizzing experience better.

✔ Automated Grading

Not many tools offer automated grading. But, if you find one that does, don’t let go! Using the automated grading feature, you can pre-assign grades or scores to correct answers while adding questions. It is a major time-saver as answers are automatically graded and the final scores keep building up. 

✔ Ability to Merge Within Training Courses

This is something you should definitely not miss. Pick a quiz maker that easily allows your quizzes to embed within training courses. If the quiz you create can’t be merged within learning courses, trust me it’s not worth it. 

Read More:- 10 Best Online Quiz Maker Software

Summing Up

Buying an LMS quiz authoring software definitely isn’t easy because it demands due diligence, smart, and strategic thinking. Sure, having a keen eye for detail always pays when it comes to choosing the best eLearning authoring tool on the market. But, if you follow the above-mentioned checklist while evaluating and selecting an LMS, You stand a much better chance at success and satisfaction.

Whatever be the tool you choose, it should be simple and easy to use but powerful enough to produce the desired results in the shortest possible time.

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About the author

is a knowledge management expert. He has been published in CustomerThink, PointVisible and SocialPilot. As a customer support specialist at ProProfs, Brayn has been instrumental in building a robust knowledge base and documents that help support executives keep every customer delighted. You can catch up with Brayn on Twitter and Linked