Are you a business that requires employees to work remotely? Or do you exchange a ton of emails with your co-workers every day? Or you manage a handful of client projects?
In either case, you probably spend a lot of time managing remote workers and keeping your in-house teams at pace with ongoing and upcoming projects.
Undoubtedly, you must already be using a fair amount of digital and offline mediums to communicate.
But sooner or later, every business comes to terms with the fact that it’s impossible to communicate via emails and bring out collaboration at the workplace.
If you are reading this, you must be trying to solve the aforementioned and looking for a project collaboration tool.
Finding the best collaboration software is like tracing a needle in a haystack.
We have put top 20 collaboration tools together with their features and pricing to make your research and choice a little easy.
A smart online collaboration software tool equips you to manage all your projects, teams, clients, documents, and stakeholders using a single platform. Businesses can easily streamline the entire project management process, right from project initiation to closing. In a nutshell, it should be helping you in achieving high-efficiency levels by making project management seamless.
The table below compiles the 20 best online collaboration tools for 2021. We have also covered detailed features and pricing at the end of the table. Take a look.
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Now let’s dive deep and compare the features and pricing one by one in detail.
ProProfs Project management software is the simplest of these cloud collaboration tools and offers everything you need to manage multiple projects on a single dashboard along with efficient team collaboration features.
The best part of ProProfs is that you automated email notifications and can access your projects on the go using your smartphone.
You can plan a project with a shared calendar, visualize milestones with Gantt charts, collaborate with teams using task comments to discuss obstacles, and share files on the go.
Take a look at the individual features of this highly user-friendly online collaboration software:
View all projects and tasks on one dashboard. Assign tasks to different teams and track project execution easily on a single dashboard.
Staying up-to-date with project progress is fundamental to improve the odds of success. And gantt charts exactly help you in that regard.
Drop comments on tasks and projects to let everyone know where the project stands.
Track time spent on every task and calculate billable and non-billable hours efficiently
Plan your project execution stages alongside your team efficiently with a shared calendar. Create Gantt charts to visualize milestones and see if you can meet deadlines easily.
Share important project-related files with teams, clients, and stakeholders easily. You can also attach them with your aligned tasks so that every concerned team member receives a copy of the file.
No download, installation, or technical expertise required. Simply log in to your account and you’re good to go.
ProProfs Project is designed in a manner that even a complete beginner can use the software to its full potential.
Right from project initiation to closing, ProProfs Project offers all the features needed to keep everything in check and streamline the entire process.
Asana is again one of the best cloud collaboration software. This tool has a mobile app that enables users to log in to their accounts from pretty much anywhere in the world. Even though the framework is quite complex and rigid, the user interface is easy to navigate and visually appealing too.
Assign tasks to relevant teams instantly. Make sure you limit the teams who have access to project-related information and keep only the needed employees in the loop.
View all your projects on a single dashboard and always know where every project stands.
Schedule project execution using the calendar view to get a clear idea about what needs to be done and by when.
The UI is simple and easy to understand. So, even if you’re using the software for the first time, it is easy to find your way around the dashboard.
Assign multiple tasks to one person or assign multiple people to one task to ensure deadlines are met effortlessly.
Coordinate with your team and assign work only after seeing every team members’ schedule.
If you are keen on folders, Wrike is the best team collaboration software for your business. You will be delighted to know that this online collaboration tool offers full visibility to its users by presenting real-time reports and status regarding team performance. Manage, track, and collaborate on multiple projects easily.
It has a unique feature of nesting each project task and subtasks into multiple folders that enable a convenient organization for your team members.
Create and save project templates to ease the process of adding new projects in the future. Save your teams’ time and energy with this project management software.
Get a clear picture of what is being done and by whom via real-time activity streams.
Bring your team together and communicate over tasks and projects on the go.
Stay in the loop and always know what’s going on during project execution.
Create insightful reports and gain insight into your teams’ productivity. Improve your team's performance easily.
nTask, a project management tool, has a simple interface and offers every feature you could possibly need to manage your projects. With a single platform, nTask allows you to stay on the top of multiple projects, assign tasks, and track progress with ease.
Quicker task allocation with the option for multiple assignees, collaborate in real-time by leaving comments and feedback, attach files to communicate with your team, and get notifications and reminders to ensure you never miss a deadline.
Stay updated about the progress of task activities and taken time.
With Gantt charts and Calendar views, you can easily monitor the progress of your projects and schedule tasks.
Enjoy seamless project planning, tracking, team collaboration, and report generation on one platform.
Create meeting agendas, note down discussion points, and highlight follow-up actions and discussions effortlessly.
Track, assign, prioritize, and fix any bugs or issues that arise during the project development cycle.
An early entrant in the market, Basecamp has captured attention with its suite of collaborative tools for convenient project management. Being one of the best online collaboration tools available today, no wonder so many projects teams are using their software across the globe.
One interface for all your projects - it’s easy to use and efficient for all team members.
Chat with your teams instantly with a live chat option. Give instant updates to your team members in real-time.
Create to-do lists and plan your entire days’ work to know what you need to complete on priority.
Streamline all your projects and ensure all project deadlines are met hassle-free.
Stop worrying about managing multiple project documents - this tool offers a centralized database to store all information easily.
Keep things transparent and chat with your teams to avoid any confusion and ensure a smooth project execution.
Showcasing an interesting display similar to the card game Solitaire, Trello is leading the pack of best collaboration apps by transforming it with a card and board views interface. With its standout drag and drop Kanban board feature, you can promptly get an overview of any project and check out individual task completion responsibilities.
Keep track of all your projects using Kanban boards easily.
Drag and drop tasks in any Kanban board & streamline the entire execution process.
Tag your team in tasks or projects and let them know how to proceed with the project execution.
Integrate 3rd party software to this robust project collaboration software and use it to its full potential.
View all project boards alongside your team and keep them in the loop in real-time.
Assign tasks to team members by simply dragging the task in their Trello board.
Zoho Projects is a highly sought after online collaboration software. Right from project initiation to closing, you can track everything that is done using Zoho Projects. Not only that, you can split projects into subtasks and define milestones to meet project deadlines easily. Create task blueprints to stay on top of all project execution processes with this PM tool.
Create task blueprints and save them for future reference to make task creation and execution easier.
Define project milestones easily and share every milestone detail with your team members in real-time.
Manage all your projects effortlessly and in an organized manner using dynamic Kanban boards.
This online collaboration software makes it really easy to identify project bottlenecks and keeps things transparent for users.
Automate task creation and make it easy to streamline the entire task creation process alongside your team.
Collaborate with relevant teams efficiently and meet all your set deadlines easily.
Scoro is one of the simplest online collaboration software applications. It can help you organize communication within teams using a single platform. Compared to other online business collaboration tools, Scoro boasts of the best reporting capabilities in the market.
Define all your workflows easily alongside your team in real-time.
Drop comments to instruct your team on how to go about completing tasks while meeting the company's quality standards.
Create reports that showcase all essential data that analyzes team performance and productivity.
Slack is one of the fastest-growing start-ups and quickly gaining a reputation of being one of the most flexible cloud collaboration tools available to businesses today. Remote teams are going gaga over this powerhouse messaging app.
Manage all your projects in channels and always keep everything on track easily.
Use hashtags to organize projects and tasks efficiently.
Send messages to your team members directly using this free collaboration tool.
Fleep, one of the top web collaboration software, offers a gamut of indispensable features so that you can bring the best out of your teams in different departments. Its hallmark function allows you to connect and collaborate with any Fleep user regardless of the team set up, across businesses.
Fleep is an open network platform that allows users to access and be part of multiple teams.
Have conversations with Fleep users by integrating any email account.
You can use this multifaceted tool from any operating system like PC or Mac, Android or iPhone with an active internet connection.
Notion is being accepted across businesses as one of the most progressive collaboration tools on the cloud, especially because it transforms a complex problem into something quite simple. Notion reduces the possibilities of losing sight over workflow, as it is the combined result of four tools (‘Notes & Docs,’ ‘Knowledge Base,’ ‘Tasks & Projects,’ and ‘Spreadsheets & Databases’).
Lightweight features like Kanban board, calendar, and list views help organize projects and tasks.
Replacing Google docs and Evernote, now access Notes & Docs with Notion that comes with 30+ media types and offers a top-class writing experience.
Set up a knowledge base where answers are easy to find.
If you are on the lookout for an advanced project management platform, Proofhub is one of the best collaboration software online in the market. Management of projects is made easier by Proofhub’s online proofing tool.
Let go of long and messy email threads and say hello to discussions that bring together client and team on a single forum via several topics.
Team members are automatically notified whenever a task along with priorities and deadlines is assigned.
Delegate tasks as per your workflow depending on the project stage via Kanban boards.
Using intelligent, resource-driven scheduling technology, LiquidPlanner is one of the smartest cloud-based collaboration tools that drives teams to work efficiently and attain their goals with conviction.
Accommodate multiple project updates with its smart scheduling feature and account for the best and worst-case scenarios.
Check team member availability with LiquidPlanner’s resource management function in real-time.
Access real-time cross-project visibility, task and project status along with relevant information.
If you plan on working with a reasonably large team located remotely or if you travel a lot, then Evernote Business, one of the best collaboration cloud software, will suit your business requirements perfectly. The designing of the tool allows you to access your team’s collective knowledge from a single dashboard.
As your projects evolve with time, you can share ideas and real-time updates with your team members.
Have dedicated workspaces by sharing permissions to set up and organize your team that works best with your project objectives and goals.
Always be in line with project progress reports that can be accessed from anywhere, anytime, even if you are offline.
Mavenlink is one of the top collaboration software tools that you can use to increase productivity and improve team satisfaction. It is a combination of several processes that come in handy for a client service business.
You can now tightly integrate communication and collaboration to unify dispersed and remotely located teams and sub-contractors.
You can design suitable workflows to enhance team operations, create role-based permissions, control assignments through task management, and scale growth.
Align team members in the context of tasks, actionable insights by consolidating information and tracking project performance.
GanttPRO is one of the top collaboration tools using a comparison chart, also known as Gantt charts for web-based project planning. You can quickly understand the software functioning in as little as 5 to 10 minutes and progress towards being labeled as an advanced user.
Large projects can be categorized into defined tasks with assigned start and end dates to mark a clear timeline using Gantt charts.
The tool enables you to create tasks, dependencies between tasks and assign to individual team members along with progress tracking and initiating collaboration between project participants.
Track team performance such as underperformance or overload via GanttPRO’s resource management feature.
Microsoft Project is one of the simplest yet powerful and free online collaboration tools that completely redefines your team communication and collaboration efforts. You can stay absolutely in control of your projects in a focussed and organized manner.
Manage easy to complex level projects via a suite of tools that can help you get started conveniently.
Empower teams and undertake collaborative initiatives to share files, trigger chats, set up meetings and more.
Work with your team from anywhere across the globe and update tasks and projects in real-time.
If you like your free online collaboration tools to be extremely visual, then you can definitely integrate Monday.com with your business website to initiate and consolidate your project management requirements.
Effortlessly monitor and track project progress via a visually appealing interface.
Ensure that you maintain your timelines and meet deadlines of task completion with the schedule feature.
Your collaboration with the team is far better with features like file sharing, ideas, comments, and more.
Acquire offers 360-degree communication and collaboration solutions to businesses. With its set of standout features, Acquire is one of the most effective and best online collaboration tools in the market.
Help your sales team to be more productive with Acquire’s all-in-one customer engagement platform.
Create role-based permissions allowing or restricting access to download, co-browse and view customer screens.
Support teams can interact with clients across channels including web and mobile.
To focus on meaningful work that matters, integrate your business website with Teamwork, one of the favorite online collaboration tools. Its suite of work management software allows your team members to deliver the desired results for the business.
Use Teamwork Spaces; it’s smart documentation software to treat your vital documents with care.
Close deals with and increase revenue with Teamwork CRM.
Get your team logistics in order with Teamwork Product Suite to ensure that things get done on time.
If you have a team working from disparate locations and time zones, unquestionably, getting everyone on the same page can be quite a task. With Smartsheet, one of the top team collaboration tools, it is no longer a challenge.
Easily import existing projects or get started in minutes using pre-built templates.
Gantt charts, resource management, automated workflows are key functions that help you manage projects of any size.
Use any device to access tasks calendars, files, and discussions in real-time, from anywhere in the world.
Overwhelmed by the fact that these look alike and it’s hard to decide which one’s the best?
Try these tools one after another, starting with the first one on the list for free and see which of these aligns with your business needs. Pick one that brings out the best in your team.
We are here to help if you need us. Give us a call at our toll-free contact (855) 776-7763 and one of our support crew will guide you with making a choice having heard your business requirements.