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Letter Questions and Answers (Q&A)

Format of Informal Letter

As we discussed earlier there is no set format when writing an informal letter. But there is a general pattern, some conventions that people usually follow. We will be looking at this pattern and certain tips on how to write effective and attractive informal letters. These can act as guidelines when you are drafting a letter, they are not hard and fast rules. Let us begin.


The first thing to write is your address, i.e. the address of the writer. We usually write the address on the left-hand side of the page at the very top. The address should be accurate and complete. Even when writing to close friends or relatives the address must be written, so they can reply back to the letter with ease. If the recipient of the letter is in another country, do not forget to write your country as well in the address.


Next just below the address we write the date. This allows the reader to have a reference as to when the address was written. He can then relate better to the contents of the letter.


Now since you know the person you are writing to, the greeting can be informal as well. If it is a friend or someone close to your age you can greet them by their first name, like “Dear Alex”. If you are writing to your relative like your mother/father/aunt/uncle etc, you may greet them as such, for example, “Dear Mom”. And if you are writing to an elder person, someone you respect greatly you can address them as Mr or Mrs. Like say for example you were writing a congratulatory letter to your teacher, it can be addressed as “Dear Mrs. Alex”.

Introduction Paragraph

And now we begin writing the actual letter. The introductory paragraph sets the tone for the whole letter. You might begin by asking the recipient about their well being. Or you may say that you hope the letter finds them in good health and great spirits. The opening of informal letters should be casual and comforting. It must not be formal and direct as in business letters.

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The Body part of a business letter contains the writer's message. A business letter is a formal letter which has six parts:

• The Heading
In a formal letter, the heading contains the return address with the date on the last line.
• Recipient’s Address
The recipient’s address is always the address you are sending your letter to. Make sure to make it as complete as it is suppose to be so it gets to its destination.
• The Salutation
The salutation (or greeting) in a business letter is always formal. It often begins with “Dear {Person’s name}.” Once again, always ensure to include the person’s title if they have (such as Ms., Mrs., Mr., or Dr).
• The Body
The body is the main content of any letter. For block and modified block letter formats, single space and left justify each paragraph.
• The Complimentary Close
• The Signature Line
• Enclosures

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A cover letter is a letter that you send to a potential company that you want to work for. Usually you send the cover letter with your resume. In the cover letter, you would include the job position that you are applying for. Also, you would include information about yourself. Even though there is a lot of information in your resume, you may want to include other aspects about you that you could not include in your resume.

These might be explanations of activities that you did. In the cover letter, you can elaborate more about your experiences and your strengths. You might include your top three strengths and the ways in which you will benefit the company if they hired you.

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A formal letter is a type of letter written for formal purposes, when writing a formal letter, avoid using informal languages and abbreviations, go straight to the point and make your writing as simple as possible. A formal letter is written in this format:

1) 2 addresses: your address should be on the top right corner of the letter. The receivers address on the left side below your address.
2) Date: this should be below the receivers address.
3) Greetings/ Salutations: if you know the receiver, write the name but if you do not know, address the receiver as Sir/Madam.
4) Body of the letter: state the purpose of the letter.
5) Ending of the letter: this should be at the bottom right of your letter, you can end with "yours faithfully" or "yours sincerely ". Sign then write your name.

1 Answer

The right answer is in the left middle finger, the letter d is in the left not in the right

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