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Premier Time Reporting Certification

8 Questions  I  By PREMIER_PIM
PREMIER Time Reporting Certification
Accurate time reporting is not simply a business requirement; it is a matter of integrity. Every PREMIER employee must record accurately, completely, and in a timely manner his or her work activities and leave in conformance with the firm's Time Reporting Policy. Managers must authorize work performed and approve time reports as required by the policy

  
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1.  Understanding Our Time Reporting Policy. Each of us is expected to have a working knowledge of our Time Reporting Policy and apply it to our daily work activi¬ties. As further detailed in the policy, you must maintain in your work location, at all times, electronic access to (or a hard copy of) (1) the policy itself, (2) all task authorizations issued to you for work per¬formed during the current time reporting period, and (3) your current time report. Question: I don't have hard copies of the policies or work authorizations; nor do I have access to my current time report here at my job. But I have all these items at home on my personal computer. My co-worker told me that's sufficient to meet the requirement. That's all I need, right?
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2.  Recording and Submitting Time Reports. Subject to very limited exceptions speci¬fied in the Time Reporting Policy, you must personally document daily all time devoted to work activities and report¬able absences in the firm's Unanet Time Reporting system; submitted bi-weekly no later than Saturday at noon for approval. For each work activity entry, provide the applicable Project, Task, Pay code, amount of time devoted to the activity, and any other information that Unanet requires. Question: I am an employee and I spent an hour reading a financial journal article over the weekend that gave me a great idea for how PREMIER could move forward in our market by reaching out to a broader client community. While I was home, I spent three hours putting together a deck for my manager to share my idea. I put 4 hours on my timeheet for the weekend work, right?
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3.  Accuracy and Completeness Are Paramount. Over-reporting, under-reporting, or mis-stating time or other entries on a report—even time devoted to non-billable activities such as marketing, proposal or administrative work—may result in mischarging labor costs to clients. Although timely report submission is important, it is more important that you correctly enter all required information. If you have doubts about how to correctly report, seek guidance. Our Time Reporting Policy provides you with numerous helpful resources and a means for temporarily recording time while guidance is being obtained. If you identify an error in a previous entry, you must correct it immediately. In submitting a time report, you are certifying that all entries are complete, accurate, and conform to the Time Reporting Policy. Question: On Monday I left early and only worked 5 hours. I'll put in 8 since I should be able to make up the 3 throughout the week. That fine since I usually work extra hours throughout the pay period anyway, right?
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4.  Consequences for Policy Violations. Anyone who violates our Time Reporting Policy or instructs others to do so is subject to disciplinary action, up to and including termination of employment, and may be subject to further criminal or civil legal action. Where time mischarging is identified, the firm also corrects affected client invoices and makes all disclosures as required by applicable laws, regulations, and contract terms. Question: If you suspect that another employee is violating our Time Reporting Policy, you must report your concern as described in Section 8.0 - Complance. (We don't currently have a way for folks to report ethical, etc violations, retaliation...might want to look into what that would look like).
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5.  Small details matter. Please read the the PREMIER Timekeeping Policy below (Employee Handbook - Section 5.3) then select the correct answers that apply:    Accurately recording time worked is the responsibility of every employee. Time worked is the time actually spent on a job(s) performing assigned duties. Employees are responsible for accurately documenting their time spent on individual jobs. Daily recording of actual hours worked is required for all PREMIER employees. All exempt full-time employees are required to work a minimum of 80 hours per biweekly pay period. Employees not working the minimum number of hours may be required to charge the remaining hours as PTO. All PTO must be exhausted before LWOP can be recorded on your time sheets. Timecards are due every Saturday by Noon (12:00pm). PREMIER does not pay for extended breaks or time spent on personal matters. Altering, falsifying, tampering with time records, or recording time on another team member’s time record will result in disciplinary action, including termination of employment. Authorized personnel will review time records each pay period. Any changes to an employee’s time record must be approved by his/her supervisor, the project/program manager or Finance.
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6.  I certify that I have read and understand the PREMIER timekeeping policy (Section 5.3 of Employee Handbook). If I have any questions or concerns I will contact Human Resources or My Manager.
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7.  Authorizing Work, Educating Staff, and Approving Time Reports. If you are a manager, you must appropriately authorize work, educate staff about their time reporting responsibilities, and exercise appropriate diligence and scrutiny in approving time reports. All work activities other than administrative work for your own Responsibility Center must be authorized in advance via a written task authorization containing the information In addition to providing a written authorization, you must give appropriate guidance to staff, especially when they are confronting a new time reporting situation. You also must maintain an "open door" to answer any questions that might arise or direct them to the authoritative firm resource. In reviewing time reports, you must act reasonably under the circumstances to verify that the information on the time report is complete and accurate. This effort includes being cognizant of situations affecting an employee that could tempt him or her to misreport time (underreporting or over-reporting) and looking out for red flags. If you have any open questions or doubts at the time report approval deadline, you must reject the time report. If you believe that an employee might be mischarging time or otherwise violating our Time Reporting Policy, you must report the matter per the policy. You are not authorized to investigate or resolve the issue on your own. By approving a time report, you are certifying to the firm that to the best of your knowledge and belief, based on reasonable inquiry under the circumstances, entries are accurate and in compliance with our Time Reporting Policy.
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8.  Thank you for completing the yearly PREMIER Time Reporting Certification! It is only through knowledge and practice that we come the best that we can be.  Please take a moment to let us know if this activity was helpful to you. We welcome any feedback or suggestions that you may have. After completion, please save the Certificate of Completion for your files and send a copy to:  [email protected] Thank You for your continued service to PREMIER!
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