Scope Management

73 cards

The backbone in Project Management

Created Aug 25, 2010
by mat1952

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	Side A	Side B
1	Define Scope	Scope is the work and only the work. Scope is part of planning process group. Scope is Progressively...
2	What is a Deliverable	This is a outcome produce from the project or a project phase.A delvierable of a project can...
3	What is a Requirment?	This identifyies stakeholders needs. We collect the requirements from our stakeholders so that...
4	Explain Assumptions and Constraints?	Assumptions is defined as beliefs thats considered to be true,real or certain for the sake...
5	When Collecting Requirements what do we produce?	We produce requirements documentation which identifies how each stakeholder's business need...
6	What else do we collect when collecting Requiremements	We collect or gather requirment documentation, business need, justification for the project,acceptance...
7	What does requirement management plan produce?	Describes our work and only the work. The process of the work for managing requirements through...
8	The Requirement Management Plan & Documentation both become part of what?	It becomes the overall project management plan.
9	What is "Traceability Matrix"?	Traceability Matrix is creating the mapping requirements to the indivdual requesting it.
10	How do we go about collecting Requirements?	We do interviews, focus groups, workshops, surveys,group decision making techniques which includes...
11	What do you need to produce the Requirement Collection?	You can't start anything until the sponsor issues the Project Charter. This lays out the big...
12	Why does the P.M. want to engage in the search for the stakeholders? When is it the best time...	This allows the P.M. to "Un-earth" all stakeholders requirements. You want to do this early...
13	What is a Requirement Document?	This can be a spreadsheet with the titles placed on top so that it helps identify the stakeholder...
14	To Collect the requirements what are the INPUTS?	The Project Charter and Stakeholder Register this is the input to Collecting Requirements.
15	Describe the Techniques that is used to Collect the Requirements?	Interviews,Group decisions,Workshops and questionaires.
16	What is the OUTPUT from Collecting Requirments?	The output is Requirement Documentation, Management Plan and Traceablilty Matrix.
17	When defining the scope you are actually creating What?	You are creating the Scope Statement from the steps that you took to define your scope. That...
18	Explain what is meant by Project Scope?Explain what is meant by Product Scope?	Project Scope is the business objective.That is the work that needs to be done to Create the...
19	When Defining Scope what is the input?	The imput is from the Project Charter and Requirment Documentation. We also incorporate our...
20	What Techniques do we use to define the Scope?	We do product analysis, Alternative ID and Workshops.
21	What is the OUTPUT from defining Scope?	What comes out of the definition is the Project Scope Statement!
22	What is Project Deliverables?	Its the measured acceptance criteria and the work we need to do produce those deliverables.
23	The Scope Statement meets PMBOK standards by creating what?	A hard edged document filled with measurments we can verify later.
24	How do you Identify the business needs?	These are the events required by the deliverables.
25	How do we develop the INPUTS?	We get the imputs from the Project Charter and Requirement Documentations.
26	When we produce the product analysis what does this help us with?	It leads to develop alternative for each event. That said, it best described as Progressive...
27	Each Project MUST have what?	A definition of scope with clear verifiable deliverables. The Scope Management plan is part...
28	What is a Work Breakdown Structure?	A WBS is a collection of project components. This helps us organize and define the project...
29	What do you need to do the WBS?	You need the Project Statements and the requirements.
30	What is the Technique for the WBS?	Decompostion like a accordian!
31	What Process is the WBS part of?	This is part of the Planning Phase of the project.
32	What is the goal of Decompostion?	This creates accuracy of our estimates for duration and costs. It also gives us the "Framework"...
33	Why must the project team play a active role in the WBS development?	This helps increase "Ownership of there tasks and improves accuracy!
34	Is the WBS a Pyramid? If so explain?	Yes, the WBS is a pyramid. Its a hierarchy of the work we need to do to produce our projects...
35	What is the Highest level of the Pyramid?	The highest level is the project scope. Which inturn is decomposed into component deliverables...
36	What is the Work Package?	The work package is smallest component of the WBS. It is at the work package that we can estimate...
37	What is a Control Account?	This is Sub-totals for scope,schedule,cost and budget data. Control Accounts are a management...
38	Controlled Accounts may contain what?	More than one work package BUT no work package is part of more than one control account.
39	What is meant by the Rolling Wave Planning?	Rolling Wave planning is uses with uncertainty about future envents. This makes it impossible...
40	Rolling Wave Accounts are used in conjuction with what? Explain?	Control accounts may be used with the rolling wave approach so that you may HOLD the cost and...
41	What is the IMPUT to creating the WBS?	You must have the Scope Statement and the Requirements.
42	What Techniques are used to develop the WBS?	Decompostion method.
43	What is the OUTPUT we get from the WBS?	We get the WBS, WBS Dictionary and Scope Baseline!
44	What does the WBS do for us?	The WBS communicates the project deliverables,defines the scope of the project and gives additional...
45	The WBS is also the backbone of the project. This helps us with other things, what are they?	Helps us with Risk, Quality and human resource and staffing efforts.Each entry is a verifiable...
46	What is the WBS Dictionary? Why do we have one?	This details each of the work packages and control accounts. The Dictionary supports each item...
47	What is the Code of Accounts? The purpose to code?	The Code of Accounts is a number system to identify the components within the project.
48	The WBS Dictionary also helps inclued what for us?	The details, staffing information,schedule milestones and requriements for each WBS entry....
49	What makes up the Scope Baseline?	The scope baseline contains three things. The Project Scope Statement, WBS and the WBS Dictionary....
50	How do we produce the WBS?	We can use templates to develop the WBS if available. The templates are from similar...
51	What do we need Prior to the WBS to be able to do the WBS?	We need the Scope Statement which identifies the project and waht the project is to deliver....
52	What is the Scope Management Plan?	The scope management plan outlines the process we should use to decompose and assemble the...
53	What is the Requirements Documentation?	This documents the pieces we need to include in our WBS structure.
54	Does Size Matter for a project?	No, no matter what, we follow our scope management plan to create our WBS!
55	In the Monitor and Control Phase of Scope What do we do and how?	Verfiying scope is nothing more than a process of securing formal acceptance for each major...
56	Verifying Scope allows us to be concerned with what?	The quality process of the deliverable. This insures the correctness of the product and its...
57	What happens if the project is not completed?	We complete the Verify Scope process in order to document the extent of the completion of the...
58	What do we produce when we are Verifying Scope?	We are producing accepted deliverables with documentation from the sponsor or customer. At...
59	What are inpections used for?	This verifies the deliverables as they are produced. NOT AT THE END! The customer or sponsor...
60	What is a Audit or Product Review?	This is a inpection from the customer or sponsor that the deliverable meets or exceeds there...
61	We can't start Verifying Scope until we have what?	We must have our deliverables that we compare against our scope statement,WBS and requriements...
62	How do we Monitor and Control Scope?	We use the Scope Baseline (Scope Statement,WBS & Dictionary) along with our scope management...
63	Why is Control Scope and Perform Integrated Change Control tightly bonded?	We monitor the approved changes from Perform Integrated change control. The point here is NOT...
64	Controlling Scope what are the IMPUTS?	The inputs are as followed: Project Management Plan, Performance information, Requirements...
65	What are the Techniques for Controlling Scope?	Variance Analysis - This means what was planned and what was experience? Typically the costs...
66	What do we produce when Verifying Scope?	Change requests that leads us to project management updates, scope baseline updates,scope statement...
67	What is the OUTPUT From verifying Scope?	The output is Performance Measurments and Change Requests. This directly relates to the updates...
68	What is Variance Analysis?	This is a performance measurment. We are looking for Variations from the baseline. We we see...
69	What must you have prior to Controlling Scope?	You must have performance reports and work performance information that gives us the necessary...
70	What also do we need to Contol the Scope?	We need the Project Management Plan. This includes our Scope Management Plan that gives us...
71	We also must follow scope rules. Where would they be?	The procedures and reporting standards are found in the OPA which is the Organizational Process...
72	Why should you not only evaluate the scope change?	Because the scope change also effects all areas in the project or constraints! Cost, Schedule,risk,resources...
73	If you look at this as a puzzel they must fit together by supporting one another. Can you name...	The 6 process that must fit together are: M/C the project work, Perform Integrated change control,...