MANAGING TIME KNOWLEDGE AREA-6 PROCESSES

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This is a review from my book of what needs to be accouted for the test for Time Management.

Created Sep 20, 2010
by mat1952

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	Side A	Side B
1	What is Time Management? How many processes does it contain. Also what part of the Project...	Time management deals with the duration and cost of project. It contains the 6 process groups...
2	Before we start the Time Management Process what must we wait for? What does this help...	We need to Scope Statement & Project Management Plan.This helps us with decisions of HOW...
3	What else do we need to wait for and why?	Need to wait for the WBS which is the skeleton to build our schedule upon. We are also going...
4	Is Time Management a Separate process from the project?	No! Time is part of the overall Project Management Plan!
5	Time Management will produce what?	Project Schedule, Schedule Baseline and Control Procedures to manage our schedule!
6	Define Acitivities is part of what process group?	This is part of the Planning Process Group.
7	By creating the WBS this is necessary for what?	Accurate estimating (cost) and duration of the project.
8	When do we stop our WBS?Is a work package considered to be a deliverable?	We stop it at the Work Package level. (The marker is 2-10 day duration of work packaqe to complete!)Yes,...
9	Why do we want to break down the Deliverables?	We break them down into Schedule Actiivites which is necessary to produce those delvierables....
10	So explain what is the INPUT to define the Activities?	You need as said earlier the Scope Baseline & Project Methodology.
11	What is the Scope Baseline made up of? Where do you get this information?	The scope baseline is made up of the Scope Statement, WBS & WBS dictionary.
12	What does the Schedule Management Plan detail?	The plan specifies the extent of our futher decompostion ( if any). will also tell us what...
13	What is the reason behind Defining our Activities?	The over-view is : We must understand,determine & expose all parts from the Scope Statement...
14	The WBS is directly proportional to the Scope Statement? True or False.	True. The Activities list that comes from the Scope Statement is only as complex as the Scope...
15	So what is the Methodologies to Defining Activities? In other words, how are we to define it?...	Decomposition Method- Scope broken into deliverables to our W.P.Rolling Wave Method- Is a process...
16	What is Expert Judgment used for?	P.M.'s don't know everything so they rely on team members, subject matter experts etc. to help...
17	What are the Outputs from Defining the Acivities?	Activity List, Activity Attributes and Milestones!
18	What is a Activity List?	This is a collection of all the work requirments (Parts) to complete the project. This is nothing...
19	What is a Milestone?	This is a checkpoint.It shows the High level view for executives. They contain little value...
20	What are Activiity Attributes?	These are th OUTPUTS from defining the activities. They provide further detail on the schedule...
21	What does Activity Attributes include?	Activity Identifiers, Codes, Work Description,Work Location,Predecessors & successor relationships,leads...
22	Does each activity in the activity list, should this be documented?	Yes, The document helps with additional planning,risk identification,resources needed etc....
23	What do we call when we Update the WBS?	This is called Refinements. The refinement ensure that all deliverables are accounted for within...
24	We have the Workbreak down structure. Where did this come from?	It came from the Scope Baseline.
25	What component does the WBS use?	It uses the control accounts. This is a Marker which tracks performance. Each floor in a house...
26	Explain Control Accounts. What are they used for?	The WBS uses a component for project performance call Control Accounts. This is a marker in...
27	How many different Milestones are there?	You have 2 types of Milestones.
28	What is a Mandatory Milestone?	This is like the government placing requriements that we must meet by a certain date.
29	Optional Milestones?	This is based on the OPA or expert judgement.
30	What is another name for Logical relationships for an activity?	This is called Sequencing the Activities.
31	What is Sequencing Activities?	This is a Predecessor network or relationship in a Precedence Diagram. We specify the dependencies...
32	What Inputs do we need to do Activity Sequencing?	We need the Activity List & Attributes and the scope statement.
33	How can we develope the different kinds of sequencing?	Computer driven,Manual process or Blended which includes both.
34	What is meant by computer driven approach?	This is software packages that are available. This helps the team determine the actions that...
35	What is meant by Manual Process?	Especially in smaller projects, It is easier to move around dependencies and activities.
36	What is the Blended approach to sequencing?	This is just a combo. of the computer and manual approach.
37	How do we create the picture for sequence activites?	We can use the Precedence Diagramming Method PDM. This is also know as the Activity on Node....
38	The Activity on Node, what does the Node represent and then the lines mean?	The Node represents the Activity. The lines represent the Logical predecessor relationship....
39	When we create the Network Diagram what must we take into account as well?	We must take into account the Leads and Lags of the predecessor relationship.
40	what does it mean Lead predecessor relationship?	Lead slightly alters the relationship between 2 or more work packages. Remember: Lead time...
41	What is meant by Lag time?	Lag time is positive time that is ADDED to the project schedule. This is normally called waiting...
42	What is another name for Accelerated time?	This is called Lead time.
43	Is activity sequencing a schedule?	No, its a network known as network diagramming.
44	Are Dependencies considered to be restrictions to the order of sequence or the activitites...	Dependencies are restrictions on the order. It is based on relationships.
45	What is a Mandatory Dependencies & what is another name for this?	Manadatory dependencies is the way the work must flow. Like a oil change case, you cannot...
46	How many types of Dependencies are there?	You have 4 of them. The first is the Mandatory, Discretionary, External and Milestone.
47	Explain what is Discretionary Dependency?	These are dependencies the an organization might prefer. Several ways to approach a task in...
48	External Dependency is what?	This falls into 2 categories. The 1st one involves something outside of the project activities...
49	Milestone Dependency is what ?	You may have an agreement that a certain part of the project will be done by a certain date...
50	Once you described all the activities and have accounted for dependencies, It is time to do...	It is time to start you Activity Sequence. Remember this is a graphical representation, not...
51	Another name for Network Diagramming is what?	Activity on Node or Precedence Diagramming Method.
52	Why is Precedence Diagramming Method common to use?	Because it allows for different types of relationships or precedence among activities.
53	There are 2 terms that is used in Network Diagramming Method, what are they?	Predecessor which means the activity before a given task.The other is the Successor which means...
54	P.D.M recognizes 4 types of relationships, what are they?	Finish to Start, Finish to Finish, Start to Finish, Start to Start. these are related to how...
55	What does it mean Finish to Start relationship? (F.S.)	This is the most common relationship. A successor cannot begin until the predecessor has finish....
56	What does it mean Finish to Finish Relationship? (F.F)	A successor cannot finish until the predecessor has been completed. Example: You could jack...
57	What is does it mean Start to Start relationship? (S.S)	A successor cannot start until a predecessor has started.For example; A painter scraping the...
58	What does it mean Start to Finish Relationship? (S.F.)	A successor task cannot be completed until a predecessor task is started. Note: This is one...
59	What part of the process is Activity Sequencing done?	Its part of the planning process group.
60	Sequence Activities is what?	We establish the sequence of the activities in our project.
61	What do we use to sequence the activities?	We need the Acitivity List produced from the previous process & THE information about the...
62	Activity Resource Estimate what is this about?	This is part of the planning process group. Here we identify skills on each activity &...
63	In doing the Activity Resource, what level is our schedule activity at?	This is at the lowest level of the schedule activities. After we get the estimates for each...
64	What is the Input for Activity Resource Estimating?	Can't start until we have: Activity List/ Activity Attributes & Calendars (2)). The...
65	Where do we find the information on Resource availability?	We get this information from the EEF- historical data & OPA-resources consumed on previous...
66	What are the 3- tools & techniques we use to determine the activity resource estimate?	The tools are : Alternative Analysis- which is seeking other ways to acquire the resources...
67	What is the Output you get from the tools and techniques from Resource Estimating Activity?	You get the Activity Resource Estimates as well as the Resource Breakdown Structure.
68	What is Resource Breakdown Structure?	This is a description of the types of resources that the project requires and the total quanatiy...
69	What is a Resource Calendar do?	It tells you when people are and are not available to work on the project. Also tells you about...
70	Can resource calendar change your schedule or refinements to the schedule?	Yes, it may produce changes to the schedule activities and activity attributes.
71	What is Activity Duration Estimate?	This is based on the amount of work effort required to complete the schedule activity.
72	What should the Duration Estimate also refect?	Any waiting time within the schedule activity. this could make the elapsed time longer than...